Facilities and Construction

Standard Operating Procedures | Approved

Facilities & Construction procedures are under revision at this time.  Any Standard Operating Procedure (SOP) that is listed below has been through the revision process.  After a 30-day period of review and comment from the University community, they were moved on through the approval process to officially become procedures.  See the Policies website for more information regarding this process.

Facilities & Construction Standard Operating Procedures Index

Administration (ADM)   Central Control (CC)   Electrical (E) General Maintenance (GM)
Grounds (G) HVAC (HVAC) Personnel (PE) Plumbing (P)    
Safety (SA) Vehicle Service Center (VSC) Complete University of Toledo Policy Manual

SOP's in RED are Critical Operating Procedures.
SOP's in GREEN have been deleted and replaced by the referenced SOP number.


SOP # Subject Revised
ADM-01 Monitoring & Evaluation of Utilities - Utilities Managment Program    Feb 2014
ADM-02 Loss of Electrical Service  Feb 2014
ADM-03 Loss of Steam Pressure  Feb 2014 
ADM-04 Loss of Domestic Water Supply  Feb 2014 
ADM-05 Failure of Clinical Vacuum Pumps or Medical Air/Gass  Feb 2014 
ADM-06 Failure of Air Handling Equipment  Feb 2014 
ADM-07 Refer to S-08-014 Jun 2014
ADM-08 Disease Control - Employee Precautions Jun 2014
ADM-09 Maintenance Departmental Disaster Plan Jun 2014
ADM-10 Securing Emergency Service Contractors Jun 2014
ADM-11 Verification and Application of Interior Finishes Jun 2014
ADM-12 Power Transitube System-Notification of System Malfunction Jun 2014
ADM-14 Maintaining Air Handling Equipment Servicing - In-Patient Areas Jun 2014
ADM-15  Identification of Essential Facilities Equipment on Emergency Power within
Patient Care Areas
Jun 2014
ADM-18 Fuel Oil Handling-Emergency Generators Jun 2014
ADM-21 Departmental Fire Plan Jun 2014
ADM-22 Refer to HM-08-001 Jun 2014
ADM-23 Refer to HM-08-013 Jun 2014
ADM-25 Energy Management Program Jun 2014
ADM-26 Above Ceiling procedure and Permitting Nov 2014
ADM-27 Interim Life Safety Measures and Infection Control Dec 2014
ADM-28 Refer to S-08-019 Jun 2014
ADM-29 Loss of Centrifugal Chillers, Absorbers and Reciprocating Machines Jun 2014
ADM-32 Refer to HM-08-025 Jun 2014
ADM-34 Loss of Nurse Call System Jun 2014
ADM-36 Refer to S-08-029 Jun 2014
ADM-37 Refer to HM-08-001 Jun 2014
ADM-38 Severe Weather Conditions Jun 2014
ADM-40 Interior Finishes Jul 2014
ADM-41 Loss of Effluent Flow Jul 2014
ADM-42 Locksmith Jul 2014
ADM-43 Loss of Natural Gas Supply Jun 2014
ADM-44 Americans With Disabilities Jun 2014
ADM-45 Shutdown Procedure for the Health Science Campus Main Substation                                   Jun 2014
ADM-46 Strike Action Jun 2014
ADM-47 Procedures for Providing Blueprints or Building Information Jun 2014
ADM-48 Patient Room Locks Jun 2014
ADM-49 Time Off Jun 2014
ADM-50 Radios Jun 2014
ADM-51 Designated Break Areas Jun 2014
ADM-52 Departmental Training Jun 2014
ADM-53 Preventive Maintenance of Essential Equipment and Facilities                                                      Jun 2014
ADM-54 Defective Equipment | Non-patient Related Jun 2014
ADM-55 Safety Lockout/Tag-Out Jun 2014
ADM-56 Ladder and Safety Inspection Jun 2014
ADM-57 Refinement of Facilities Maintenance Goals Jul 2014
ADM-58 New Employee Training Jul 2014
ADM-59 Equal Opportunity Jul 2014
ADM-60 Testing for Fire Detection Devices Jun 2014
ADM-61 Commemorative Plaques, Statues or Other Objects* Jul 2014
ADM-62 Biennial Capital Facilities Planning Aug 2014
ADM-63 Holiday/Patriotic/Memorabilia & Other Decorations* Aug 2014
ADM-64 Unauthorized Posting or Distribution of Handbills Aug 2014
ADM-65 Dana Conference Reservations May 2014
ADM-66 Eleanor D. Dana Conference Center  Mar 2011
ADM-67 Revision of Drawing Prior to Release for Construction Jun 2014

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Central Control

SOP # Subject Revised
CC-01 Centralized Building Automation System-Maintenance Program Sept 2014
CC-02 Daily Operational Check of Chilling Equipment     Aug 2014
CC-03 Air Handler Readings Aug 2014
CC-04 Operating Room Relative Humidity Settings Aug 2014
CC-05 Documentation of Operating Room Temperature Changes Aug 2014
CC-06 Reheat and Radiation Readings Aug 2014
CC-07 Monitoring of Hot Water Temperature Aug 2014
CC-08 Computerized Energy Management Program Procedures Aug 2014
CC-09 Campus Utilitiy Meter Readings Aug 2014
CC-10 Medical Gases Aug 2014
CC-11 Centralized Building Automation System Alarm Summaries Aug 2014
CC-12 Boilers at Heatherdowns Center Aug 2014
CC-13 Reporting Off Procedure for Operating Engineers or Building Operator                                           Aug 2014
CC-14 Food and Beverage Restrictions in Building Automation System Area Aug 2014
CC-15 Operation of the Building Automation System Aug 2014
CC-16 Thermostat Settings Aug 2014
CC-17 Hospital TB Room Fan Failure Sept 2014
CC-18 Loss of Building Automation System Sept 2014
CC-19 Monitoring of Computers Sept 2014
CC-20 Operating Room Air Temperature Sept 2014

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SOP # Subject Revised
E-01 Preventive Maintenance Electric Switchboards & Motor Control Centers Aug 2014
E-02 Maintenance of Manual and Automatic Transfer Switches Aug 2014
E-03 Preventive Maintenance on Electrical Distribution Panels Aug 2014
E-04 Inspection of Electrical Receptacles Aug 2014
E-05 Preventive Maintenance of Disconnects and Alternators Aug 2014
E-06 Inspection of Heliport Lights Aug 2014
E-07 Breaker Operational Tests at the UT HSC Main Sub-Station Aug 2014
E-08 Transformers-Maintenance and Repair Proceduress Aug 2014
E-09 Kirk Key Procedure Aug 2014
E-10 Maintenance of Emergency Battery Lights Aug 2014
E-11 Maintenance of Electric Beds Aug 2014
E-14 Preventive Maintenance of Electrical Line Isolation Panels Aug 2014
E-15 Preventive Maintenance on D.C. Switchboard Batteries Aug 2014
E-16 Inspectiioin of Lightning Protection Aug 2014
E-17 Preventive Maintenance of Tele-Engineering Telelift System Mar 2011
E-18 Inspection and Cleaning Procedures for Translogic Transitube System                                          Aug 2014
E-19 Inspection of Surgery Extension Cords Aug 2014
E-20 Transitube or Telelift Failure Aug 2014
E-21 Emergency Generator Tests and Inspections Aug 2014
E-22 Fire Alarm Testing Aug 2014
E-23 Work Space Illumination Aug 2014
E-24 Personal Hand Tools Aug 2014
E-25 Test Equipment Aug 2014
E-26 Emergency Generator Operation Review Aug 2014
E-27 Electrical General Requirements Aug 2014
E-28 Wiring Designs and Protection Aug 2014
E-29 Electrical Safety Aug 2014
E-30 Locking Electric Panels Aug 2014

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General Maintenance

SOP # Subject Revised
GM-01 Corridor Hand Rails and Corner Guards - Visual Inspection Aug 2014
GM-02 Exit and Stairwell Lamp Replacement Aug 2014
GM-03 Roof Inspection Aug 2014
GM-04 Blood Pressure Cuff Repair Aug 2014
GM-05 Corrective Maintenance of Vinyl and Carpet Flooring Aug 2014
GM-08 Use of Paint Booth Aug 2014
GM-09 Drop Cloths Aug 2014
GM-10 Paint Supplies Aug 2014
GM-11 Supervisor Notification for Emergency Snow Removal Jun 2014
GM-12 Bed Control, Call Cord Jun 2014
GM-14 Automatic Operating Doors - Operational Check & Maintenance                Jun 2014
GM-15 Failure of Automatic Doors Jun 2014
GM-16 Operational Checks and Preventive Maintenance on Fire and Smoke Doors                                   Aug 2014
GM-17 Checking and Maintaining Fire Wall Integrity Jun 2014
GM-18 Repair of File Cabinets Jun 2014
GM-19 Wet or Damaged Ceiling Tile Jun 2014
GM-20 Open Ceiling Jun 2014
GM-21 Wall Hanging Guidelines* Jun 2014

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SOP # Subject Revised
G-01 Snow Removal Mar 2011
G-02 Exterior Sidewalk Maintenance Mar 2011
G-03 Application of Pesticides Mar 2011
G-05 Equipment Shop Waste Management Plan                                                                                   Mar 2011
G-07 Use of Head Phones Mar 2011
G-08 Energy Conservation Mar 2011
G-09 Lost and Found Mar 2011
G-10 Removal of Ice from Roadways & Walkways Mar 2011
G-11 Equipment Management Program Mar 2011
G-12 Morning Break Mar 2011
G-13 Absenteeism/Tardiness Mar 2011
G-14 Tool & Equipment Storage Mar 2011

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SOP # Subject Revised
HVAC-01 Annual Start Up of Chillers - All Buildings Aug 2014
HVAC-02 Chillers - Contract Preventative Maintenance Mar 2011
HVAC-03 Maintenance of All Main Steam Lines, 150 lbs.                           May 2014
HVAC-04 Steam Reducing Stations Maintenance May 2014
HVAC-05 Flash Tank Maintenance May 2014
HVAC-06 Air Handler Motor Maintenance - HSC May 2014
HVAC-07 Cooling Tower Maintenance - HSC May 2014
HVAC-08 Non-Clinical Air Compressor - HSC May 2014
HVAC-09 Air Change Rates in Surgical Areas May 2014
HVAC-10 Air Filter Maintenance May 2014
HVAC-11 Preventive Maintenance on Humidifiers - HSC May 2014
HVAC-12 Ice Machine Maintenance - HSC May 2014
HVAC-13 Maintenance on Walk-In Coolers - HSC May 2014
HVAC-14 Air Dryer Maintenance - HSC May 2014
HVAC-15 Maintenance on Computer Room Air Conditioners - HSC                                                          May 2014
HVAC-16 Maintenance on Heating Pumps - HSC May 2014
HVAC-17 CFC Regulations May 2014
HVAC-18 Thermostat Settings May 2014
HVAC-018B Energy Management May 2014
HVAC-19 DLAM Temperatures May 2014

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SOP # Subject Revised
PE-01  Promotion of Infection Control Procedures                                                                                Aug 2014 
PE-03 Refer to S-08-034 Mar 2011
PE-05  Personnel - Uniform Issuance Aug 2014 
PE-06  Holiday Schedules  Aug 2014 
PE-08  Recognizing Eminent Danger Aug 2014 
PE-09  Attendance Monitoring  Aug 2014 
PE-10  Building Operators Carrying Radios  Aug 2014
PE-11 Cleanup Time Aug 2014
PE-12  Maintaining Daily Work Records  Aug 2014 
PE-13 Refer to S-08-032 Mar 2011
PE-16  Working on Personal Property/Business  Aug 2014 
PE-18  Manager's Absence From Office  Aug 2014 
PE-19  Punctuality  Aug 2014 
PE-20  Personal Hygiene  Aug 2014 
PE-21  Smoking  Mar 2011 
PE-22 Refer to S-08-021 Mar 2011
PE-23  Work Schedules  Aug 2014 
PE-24 Refer to S-08-008 Mar 2011
PE-27  Keys  Aug 2014 
PE-28  Personal Disputes  Aug 2014
PE-29  Clean Work Space (Shop)  Aug 2014 
PE-30  Equipment and Tool Security  Aug 2014 
PE-31  Renovation-Work Site Management  Aug 2014 
PE-32  Operation of Power Tools  Aug 2014 
PE-34  Consecutive Working Hours  Aug 2014 
PE-35     Lockers                                                                                                Aug 2014

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SOP # Subject Revised
P-01  Fire Pump Maintenance  May 2014
P-02 Maintenance of Domestic Water Booster Pump May 2014
P-03  Maintenance of Vacuum Pumps  May 2014 
P-04  Maintenance of Clinical Air Compressors  May 2014 
P-05  Maintenance of Backflow Prevention Devices  May 2014
P-06 Maintenance of Neutralizing Sumps Mar 2011
P-07 Maintenance of Grease Traps May 2014
P-08  Maintenance of Emergency Showers & Emergency Eye Wash - HSC                                            Mar 2011 
P-09 Water Meter Testing May 2014
P-10  Sprinkler System Inspection - HSC  May 2014 
P-11 Inspection of Outside Manholes & Sanitary Sewer Lines - HSC          May 2014
P-12  Medical Gas Alarm Testing  May 2014 
P-14  Medical Gas Piping Modification  May 2014 

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SOP # Subject Revised
SA-01 Refer to S-08-029 Mar 2011
SA-02 Refer to HM-08-027 Mar 2011
SA-03 Maintenance of Power Tools Mar 2011
SA-04 Refer to S-08-049 Mar 2011
SA-05 Refer to HM-08-010 and HM-08-008 Mar 2011
SA-06 Preventing Exposures in Laboratories Mar 2011
SA-07 Refer to HM-08-017 Mar 2011
SA-08 Refer to S-08-014 Mar 2011
SA-09 Refer to S-08-032 Mar 2011
SA-10 Refer to HM-08-003 Mar 2011
SA-11 Refer to S-08-010 Mar 2011
SA-12 Refer to S-08-021 Mar 2011
SA-13 Scaffolds and Towers Mar 2011
SA-14 Mobile & Stationary Man Lifts Mar 2011
SA-15 Power Transmission Apparatuses Mar 2011
SA-16 Cleanliness of Work Area Mar 2011
SA-17 Refer to HM-08-022 Mar 2011
SA-18 Overhead Chain Falls and Gantry Cranes and Slings                                                                    Mar 2011
SA-19 Woodworking Machinery Mar 2011
SA-20 Abrasive Wheel Machinery Mar 2011

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Vehicle Service Center

VSC-01 UT Vehicles                   Oct 2014
VSC-02 Use of University Vehicle Rules and Regulations  Oct 2014
VSC-03 Shuttle Bus Operations Oct 2014
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Last Updated: 10/21/16