College of Graduate Studies

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Main Campus
University Hall

Room: 3240
Phone: 419.530.GRAD (4723)
Fax: 419.530.4724

Health Science Campus
Mulford Library
Room 048
Phone: 419.530.GRAD (4723)
Fax:419.383.6140
                                     

grdsch@utnet.utoledo.edu

Health Science Campus Graduate Student Handbook 2009-2010

 

Current Page Quicklinks
Academic Advisory Committee Grade of U
Academic Probation Graduation Degree Requirement Fulfillment
Academic Standards Graduate Research ADvisory (GRAD) Committee Approval & Assurances Form
Commencemen/Graduation Plan of Study 
Time Limitations

 

GENERAL DEGREE REQUIREMENTS

 

Fulfillment of Degree Requirements for Graduation    (top of page)

The completion of degree requirements including all administrative requirements and all academic requirements is ultimately the responsibility of the student.

Time Limitations    (top of page)

All degree requirements should be completed within 6 years for the Master degree programs and within 7 years for the PhD degree program (M.D./PhD program limit is 10 years). Certificate programs must be completed within 4 years. At the request of the student’s Academic Advisory Committee, the Associate Dean of the College of Graduate Studies Health Science Campus may approve an extension up to 1 year. This is done on a Continuation of Matriculation form. If the student wishes to petition for an extension, the student must meet with her/his Academic Advisory Committee which will review the request and make a recommendation to the Associate Dean of the College of Graduate Studies Health Science Campus. As conditions for extension of time, the Advisory Committee may require that a student repeat selected courses or take additional courses. In a degree program that requires successful completion of a Qualifying Examination, the Advisory Committee may require that the student repeat and pass the Qualifying Examination. If an extension is denied, the student will be dismissed from the College of Graduate Studies after the end of the 4, 6 or 7 years as applicable to the degree program.

Commencement/Graduation    (top of page)

The University of Toledo has three official graduations, Spring (May/June), Summer (August) and Fall (December).  However, it holds commencement ceremonies only during the spring and fall.  Spring includes two separate ceremonies by campus.  One ceremony is held in May on the Main Campus for all Graduate Students except those in the College of Medicine.  The College of Medicine commencement ceremony is held in June on the Health Science Campus.  Fall only includes one ceremony in December on the Main Campus for ALL Graduate Students regardless of campus or college.  Those students anticipating the August graduation will have the opportunity to participate in either the fall (December) or spring (May/June) commencement ceremony.  Students graduating in summer but participating in the spring ceremony must apply for graduation by the fifth week of the previous spring semester to ensure their name appears in the commencement book. 

Students expecting to graduate need to file a formal “Application for Graduation” with the College of Graduate Studies by the posted deadline for the term.  Deadlines and the Application for Graduation Form are posted on the College of Graduate Studies website.  Information regarding the ceremonies will be posted to the University Rgistrar website at www.registrar.utoledo.edu and mailed to you during the semester.  Students who fail to graduate in the semester for which they have applied must submit a new application and be registered for a minimum of one graduate credit hour in the semester in which they graduate.  Completion of an "IN" grade from a previous semester does not constitute registration.

Please note that attendance at the ceremony does not mean that you have graduated, but simply that you have participated in the ceremony, with actual graduation contingent upon completion of all degree requirements.  Degrees are posted to the transcript record within thirty days of the commencement date (but may take longer in some instances) providing all requirements have been met by the required deadlines and the College of Graduate Studies has academically cleared the student.  Graduate students completing all degree requirements will receive their diplomas approximately six to eight weeks after the ceremony.  The diploma will be mailed to students using the graduation address as given on the Application for Graduation.  It is imperative that all deadlines are met, as graduation deadlines cannot be extended.

CONTACT YOUR CAMPUS BOOK STORE TO PLACE YOUR ORDER FOR CAP AND GOWN.  Check with the Registrar’s Office for exact deadlines.  Information regarding rings and announcements will be provided by the Bookstore.

Academic and Financial Deficiencies

All matters concerning incompletes, in progress grades (PR’s), missing grades, prior degrees, plans of study (majors), dissertations/thesis/scholarly project work, proper admissions to the College of Graduate Studies, and any other requirements needed to complete the degree program must be completed and processed through the College of Graduate Studies and/or the Registrar’s Office. Students will be notified by e-mail (to their UTAD account only) of any deficiencies after applying for graduation. Please contact the College of Graduate Studies for specific deadlines.

Computer Accounts

Information Technology will purge any student computer accounts and/or data from university systems after you graduate or leave the University.  Please make sure to copy all data from your H:\drive by your last official day as a student.  For email, you will receive an email notification from Information Technology at least two weeks prior to deleting your email mailbox with instructions on how to redirect future emails currently sent to your utoledo.edu address.

Directory Release of Information 

If your student records have been coded as “No Release” for directory information,  your name will NOT be published in any area newspapers for graduation. If you wish to verify or change your directory release information, you must contact Graduation Processing in Student Records at 419.530.4829 no later than one month before graduation.  Release of information to area media cannot be guaranteed after that date.

Degree Completion Requirements 

Certain requirements must be satisfied if you are to graduate on schedule. In order to serve the many students applying for graduation each semester, the College of Graduate Studies must strictly enforce all necessary deadlines. It is the student's responsibility to ensure that all the requirements are met. Check with your advisor to ensure that all department and college degree requirements have been met.  If you have any questions about the requirements detailed below, please contact the College of Graduate Studies.  Most forms are available at: 
http://www.utoledo.edu/graduate/currentstudents/academicprogramforms/index.html

Requirement Doctoral
Degree
Masters
Degree
Complete the Application for Graduation prior to the filing deadline for the semester in which you plan to graduate, whether a formal ceremony is held or not.  This application should be submitted to the College of Graduate Studies.

Yes

Yes

Hold regular admission status in the College of Graduate Studies in the department and college for which you are applying for your degree is required.

Yes

Yes

Register for a minimum of one graduate credit hour in the semester you apply to graduate.  Please note:  Completion of an Incomplete (IN) or an in Progress (PR) grade will not fulfill the registration requirement.  If your graduation is postponed for any reason, it will be necessary to register for a minimum of one graduate credit hour during the semester you re-apply for graduation.

Yes

Yes

Your official undergraduate transcripts must be on file in the College of Graduate Studies.  Masters transcripts on file if appropriate.  If the degree was earned at The University of Toledo, all items will be on file.  International students must also have provided their diploma during or soon after admission to the program.  Transcripts and diplomas must be provided in both English and the native language.

Yes

Yes

Your approved Plan of Study must be on file with the College of Graduate Studies unless exempt for your program.  Courses on your Plan of Study must appear on your transcript.  Any changes to your approved Plan of Study must be filed with the College of Graduate Studies either by completion of a Course Substitution Form or a revised Plan of Study.  All coursework must fall within the 7-year time limitation for doctoral and 6 years for masters completion.  Any coursework that exceeds this time limit will require revalidation.      Continuation of Matriculation Form   

Yes

Yes

Have written proof of passing the Qualifying Exam, Report of Examination, Comprehensive Exam or Field Work if these are part of the requirements for your degree as noted on your Plan of Study. 

Yes

Yes

All grades must be posted, no NR (not reported) grades will be allowed.  Incomplete and in Progress grades must be removed from your transcript.

Yes

Yes

Attain a cumulative grade point average of  3.0 or above.

Yes

Yes

Payment of all outstanding fines and fees.  If there are any outstanding fees, a hold will be placed on your account and your diploma and transcript cannot be mailed.

Yes

Yes

Thesis/Dissertation must be approved by your committee.  Composition of the committee must meet all University guidelines.  The required copies of the document must be approved by your college and submitted to the College of Graduate Studies by the posted deadlines.  As your college may have a separate deadline, earlier than the Graduate College deadline, please check with your department to ensure all posted deadlines are met.  Please be sure to use the Handbook for the Preparation of Graduate Dissertations and Theses available on-line.

Yes

Yes

The required forms must be completed and on file in the College of Graduate Studies: 

Graduate Research ADvisory (GRAD) Committee Approval & Assurances

Yes

Yes

Acceptance of Thesis/Dissertation/Scholarly Project Form

Yes

Yes

Final Approval Form

Yes

Yes

ProQuest UMI Publishing Agreement

Yes

Yes

OhioLink Supplemental Agreement

Yes

Yes

Survey of Earned Doctorates

Yes

No


                                                         

Academic Standards    

(top of page)

A minimum GPA of 3.0 (B) for all courses (including Certificate programs) taken at the University of Toledo is required to graduate. A grade of B or higher constitutes satisfactory work in the College of Graduate Studies. The grade of C is the minimum passing grade for earned graduate credit. A grade of C minus (C-) does NOT constitute a minimum passing grade and may NOT be used on a student's Plan of Study.  A maximum number of credits of C will be allowed on a candidate’s Plan of Study as listed below:

 10 credits  PhD degree
   8 credits  MSBS research track and MSN degree
 12 credits  DPT, MSBS clinical track programs, MS Medical Sciences (as of fall 2009) 
                          and OTD (unless stated otherwise)
   6 credits  MSOH, MPH degrees
   3 credits Certificate programs

Ifa student repeats a course, only the most recent grade will be counted in determining the number of hours of C or lower. A student that exceeds the maximum for their degree program will not earn the degree and may be subject to dismissal. A student who receives two or more grades of D, F or WF will be subject to dismissal.

Academic Probation    (top of page)

Full-time students whose cumulative GPA fall below 3.0 during any semester will be placed on academic probation. Should the full-time student remain on academic probation for two additional semesters or as determined by the student's individual program, the student will be subject to dismissal. 

Part-time students whose cumulative GPA fall below 3.0 will be placed on academic probation.  If the student remains on academic probation until the end of the semester in which another 16 credits  have been completed, the student will be subject to dismissal.

Students admitted provisionally with less than a 3.0 GPA in undergraduate work must reach a 3.0 GPA by the completion of 15 graduate credits or the end of the first semester otherwise, the student will be subject to dismissal. Students admitted provisionally to Certificate programs must reach a 3.0 GPA by the time they have completed one-half of the required graduate credits.

Grade of U  (top of page)

Any student receiving a grade of U shall be considered to have lost good academic standing until an equal number of credits in the same course with a grade of S have been completed after receiving the U.  These repeated credits must be completed within 1 year. 

Graduate Research ADvisory (GRAD) Committee Approval & Assurances Form    (top of page)

All HSC students must complete the GRAD Form, including the section naming a Major Advisor and Committee Members before the end of their first year of study. This form may be obtained from the College of Graduate Studies website. If a student cannot identify a major advisor within the first year of study, the student is subject to dismissal.

Academic Advisory Committee    (top of page)

The Committee Member Section of the Grad Form establishes the faculty who will act as mentors to the graduate student. The Advisory Committee must include only faculty with the appropriate level of graduate faculty status.  Please check with your prospective faculty member or department regarding graduate faculty status.

Plan of Study    (top of page)

The Plan of Study is a defined agreement of course and research requirements to be completed for the degree between graduate students, their respective programs, and the institution. The student must complete all the courses on the Plan of Study to graduate. In the UT/BGSU Consortium (MPH Program), students may make arrangements with BGSU for courses in designing the Plan of Study (Refer to BGSU/UT Cooperative Registration).

Plan of Study forms (generic by degree type) are available online at the College of Graduate Studies website: http://www.utoledo.edu/graduate/currentstudents/academicprogramforms/index.html.

Completion of the Plan of Study with the signatures of the student, major advisor, and all members of the advisory committee must be submitted in satisfactory form no later than the following:

Plan of Study Submission Table
PhD in Biomedical Sciences Degree

Full-time students - the end of fall semester of year 2
Part-time students will develop a schedule with their major advisor and committee members

MSBS/Research Tracks Degree Full-time students - before 15 credits have been completed
Part-time students will develop a schedule with their major advisor and committee members
MSN Degree The second semester of enrollment
MSOH and MPH Degrees By the time 30 credits have been completed
All other programs Unless specifically listed, the Plan of Study is due within the first academic year of beginning the program.

The Plan of Study must meet all the statutory regulations of the College of Graduate Studies, and must be approved by the responsible degree program committee and the Associate Dean of the College of Graduate Studies. Revisions in the Plan of Study must be approved by the major advisor and the Associate Dean of the College of Graduate Studies.

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Last Updated: 6/26/15