Forms and Template for Graduate Students
Please complete the following forms by their respective time frame:
|
# |
Form |
Situation and Timing |
Person |
|
1 |
Complete the first Plan of Study prior to the completion of 12 credit hours and update it every semester |
PhD student and Academic Committee Chair |
|
|
2 |
Complete the first Plan of Study prior to the completion of 6 credit hours and update it every semester |
Certificate program student and advisor |
|
|
3 |
Change of 1-3 courses |
Graduate student and Academic Committee Chair (PhD) or advisor (master or certificate) |
|
|
4 |
Before an Incomplete grade is assigned |
Undergraduate or graduate student and instructor |
|
|
5 |
When all course work are expected to be completed |
Graduate student and Academic Committee Chair |
|
|
6 |
Portfolio Assessment Form for Doctoral Health Education Skill Expectations |
Before the portfolio presentation is concluded |
PhD Academic Committee Chair and member |
|
7 |
By the COGS deadline of the semester |
Graduate student who expects to graduate in the semester |
|
|
8 |
After either the written/oral comprehensive exam or proposal presentation |
Graduate student and Academic or Dissertation Committee Chair and members |
|
|
9 |
After either the comprehensive exam, portfolio exam, proposal presentation, or dissertation defense |
Graduate student and Academic or Dissertation Committee Chair and members |
|
|
10 |
Application for Admission to Candidacy for the Doctoral Degree |
After both the comprehensive exam and portfolio exam are passed |
PhD student and Academic Committee Chair |
|
11 |
Graduate Research Advisory (GRAD) Committee Approval & Assurance Form |
Prior to beginning any research for a dissertation, project, or thesis involving humans, animals, radiation, or biohazardous substances |
Graduate student and Dissertation/Thesis/Project Committee Chair and members |
|
12 |
No later than 15 business days prior to the last class day for the term the degree will be awarded |
Graduate student and Dissertation/Thesis/Project Committee Chair |
|
|
13 |
15 business days prior to the defense date when the Dissertation Committee Chair agrees the dissertation can be sent to committee members |
PhD student and Dissertation Committee Chair |
|
|
14 |
No later than the last class day for the term the degree will be awarded. Additional COGS deadlines may apply. |
Graduate student and Dissertation Committee Chair and members |
|
|
15 |
No later than the last class day for the term the degree will be awarded |
Graduate student and Thesis Committee Chair and members |
Additional infrequently used academic forms such as Continuation of Matriculation Form, Request for Time Extension and Course Recertification Form, Petition for Academic Fresh Start From, and Request for Transfer Credit Form can be found from the College of Graduate Studies.Please submit the forms to the PhD Program Coordinator once completed. Thanks.
List of Forms by Timing for PhD students:
New student:
1. Complete the Plan of Study with your Academic Committee Chair by the end of the first semester
All students:
1. Update your Plan of Study every semester with your Academic Committee Chair. Amend
the Plan of Study or submit the course substitution form depending on the situation.
2. When the grade of a course is Incomplete, complete the Incomplete Grade Documentation Form
3. Complete the Research Involvement Report in the fall and spring semesters (deadlines
and links are announced separately)
When you are about to finish all course work and getting ready to take the comprehensive
exam:
1. Declaration to Take Doctoral Comprehensive/Qualifying Examination
When you pass the written portions of the comprehensive exam:
1. College Examination Results & Proposal Form
2. Department Examination Results Form
Note: If you expect the oral portion of the comprehensive exam and/or the portfolio
exam to be taken place in a reasonable range of time, the exam results can be recorded
on the same form.
When you go to the oral portions of the comprehensive exam:
1. College Examination Results & Proposal Form
2. Department Examination Results Form
When you go to the portfolio exam:
1. Department Examination Results Form
2. Portfolio Assessment Form for Doctoral Health Education Skill Expectations (3 copies)
After you pass the written and oral portions of the comprehensive exam and the portfolio
exam:
1. Application for Admission to Candidacy for the Doctoral Degree
When you go to your dissertation proposal exam:
1. College Examination Results & Proposal Form
2. Department Examination Results Form
3. Graduate Research Advisory (GRAD) Committee Approval & Assurance Form
When you expect to graduate in a semester
1. Application for Graduation
When your Dissertation Committee Chair agrees that your dissertation can be submitted
to committee members, two weeks prior to the defense date
1. Acceptance of Dissertation for Defense
When you go to your dissertation defense:
1. Department Examination Results Form
2. Intellectual Protection and Patent Sign-Off Form
3. Approval of Dissertation
When you have a form completed and signed by the faculty/committee, please submit it to PhD Program Coordinator.
Conference Poster Template
If you will make a professional presentation in a conference, here is the PowerPoint template you can use.