College of Health and Human Services

Forms and Template for Graduate Students

Please complete the following forms by their respective time frame:

#

Form

Situation and Timing

Person

1

Plan of Study for the Doctoral Degree

Complete the first Plan of Study prior to the completion of 12 credit hours and update it every semester

PhD student and Academic Committee Chair

2

Plan of Study for the Certificate Program

Complete the first Plan of Study prior to the completion of 6 credit hours and update it every semester

Certificate program student and advisor

3

Plan of Study Course Substitution Form

Change of 1-3 courses

Graduate student and Academic Committee Chair (PhD) or advisor (master or certificate)

4

Incomplete Grade Documentation Form

Before an Incomplete grade is assigned

Undergraduate or graduate student and instructor

5

Comprehensive Exam Declaration

When all course work are expected to be completed

Graduate student and Academic Committee Chair

6

Portfolio Assessment Form for Doctoral Health Education Skill Expectations

Before the portfolio presentation is concluded

PhD Academic Committee Chair and member

7

Application for Graduation

By the COGS deadline of the semester

Graduate student who expects to graduate in the semester

8

College Examination Results & Proposal Form

After either the written/oral comprehensive exam or proposal presentation

Graduate student and Academic or Dissertation Committee Chair and members

9

Department Examination Results Form

After either the comprehensive exam, portfolio exam, proposal presentation, or dissertation defense

Graduate student and Academic or Dissertation Committee Chair and members

10

Application for Admission to Candidacy for the Doctoral Degree

After both the comprehensive exam and portfolio exam are passed

PhD student and Academic Committee Chair

11

Graduate Research Advisory (GRAD) Committee Approval & Assurance Form

Prior to beginning any research for a dissertation, project, or thesis involving humans, animals, radiation, or biohazardous substances

Graduate student and Dissertation/Thesis/Project Committee Chair and members

12

Intellectual Protection and Patent Sign-Off Form

No later than 15 business days prior to the last class day for the term the degree will be awarded

Graduate student and Dissertation/Thesis/Project Committee Chair

13

Acceptance of Dissertation for Defense

15 business days prior to the defense date when the Dissertation Committee Chair agrees the dissertation can be sent to committee members

PhD student and Dissertation Committee Chair

14

Approval of Dissertation

No later than the last class day for the term the degree will be awarded. Additional COGS deadlines may apply.

Graduate student and Dissertation Committee Chair and members

15

Approval of Thesis

No later than the last class day for the term the degree will be awarded

Graduate student and Thesis Committee Chair and members

Additional infrequently used academic forms such as Continuation of Matriculation Form, Request for Time Extension and Course Recertification Form, Petition for Academic Fresh Start From, and Request for Transfer Credit Form can be found from the College of Graduate Studies.Please submit the forms to the PhD Program Coordinator once completed. Thanks.

List of Forms by Timing for PhD students:

New student:
1. Complete the Plan of Study with your Academic Committee Chair by the end of the first semester

All students:
1. Update your Plan of Study every semester with your Academic Committee Chair. Amend the Plan of Study or submit the course substitution form depending on the situation.
2. When the grade of a course is Incomplete, complete the Incomplete Grade Documentation Form
3. Complete the Research Involvement Report in the fall and spring semesters (deadlines and links are announced separately)

When you are about to finish all course work and getting ready to take the comprehensive exam:
1. Declaration to Take Doctoral Comprehensive/Qualifying Examination

When you pass the written portions of the comprehensive exam:
1. College Examination Results & Proposal Form
2. Department Examination Results Form
Note: If you expect the oral portion of the comprehensive exam and/or the portfolio exam to be taken place in a reasonable range of time, the exam results can be recorded on the same form.

When you go to the oral portions of the comprehensive exam:
1. College Examination Results & Proposal Form
2. Department Examination Results Form

When you go to the portfolio exam:
1. Department Examination Results Form
2. Portfolio Assessment Form for Doctoral Health Education Skill Expectations (3 copies)

After you pass the written and oral portions of the comprehensive exam and the portfolio exam:
1. Application for Admission to Candidacy for the Doctoral Degree

When you go to your dissertation proposal exam:
1. College Examination Results & Proposal Form
2. Department Examination Results Form
3. Graduate Research Advisory (GRAD) Committee Approval & Assurance Form

When you expect to graduate in a semester
1. Application for Graduation

When your Dissertation Committee Chair agrees that your dissertation can be submitted to committee members, two weeks prior to the defense date
1. Acceptance of Dissertation for Defense

When you go to your dissertation defense:
1. Department Examination Results Form
2. Intellectual Protection and Patent Sign-Off Form
3. Approval of Dissertation

When you have a form completed and signed by the faculty/committee, please submit it to PhD Program Coordinator.

Conference Poster Template

If you will make a professional presentation in a conference, here is the PowerPoint template you can use.

Last Updated: 7/25/17