Protecting Email
- Understand that e-mail is not secure; it can be forged, and it does not afford privacy.
- Do not open unexpected e-mail attachments, and do not download documents or software from unknown parties.
- Clear e-mail boxes of old messages on a regular basis.
- Password protect your Outlook Personal Folder (.pst file).
- Take precautions not to send anything by e-mail that you wouldn't want disclosed to unknown parties. Recipients have been known to distribute information to unauthorized recipients or store it on unsecured machines, and viruses have been known to distribute archived e-mail messages to unintended recipients.
- All external University email correspondence (sent to addresses other than those at utoledo.edu) containing PHI, SSNs, Credit Card numbers or other sensitive personal information should be encrypted prior to transmission (see UT Electronic Mail Services Policy.)