The University of Toledo

Placing Materials on Course Reserve

(Health Science Campus faculty should see this page instead.)

Placing Items on Reserve (both Electronic and Print)

1. Fill out the reserve request form. You can download and print the form in Microsoft Word format or pick up a copy at the Circulation Desk.
2. List all of the items that you want to put on reserve, including both printed and electronic reserves.  Use the same terms to describe the items that you would like the items to be listed under in the catalog. 
3. Choose a loan period (for print items only).  Loan periods available are:
   1. 1 hour
   2. 2 hour
   3. Overnight use within 1 hour of closing, 1 hour use at other times*
   4. Overnight use within 2 hours of closing, 2 hour use at other times*
   5. 3 hour
   6. 3 day circulation*
   7. 7 day circulation*
      1. *Due 1 hour after opening on day due 
   8. We recommend the multi-day loan periods for optional materials only, not for required materials.  All reserve materials may be checked out for an additional loan period if there have been no other requests for them.
4. Generally, materials submitted for reserve will be offered in both print and electronic formats if possible.  The exceptions are audiovisual materials such as DVDs, and entire books or significant portions thereof.  Due to copyright law, we cannot place these items on electronic reserve.  Most other materials (for example, articles or book chapters) will be scanned and placed on electronic reserve unless you specify otherwise in your request.
5. You may bring your reserve materials to the circulation desk, or send them via e-mail to reserve@utnet.utoledo.edu.  In your e-mail please include your name and the course number, or attach a copy of the completed reserve request form. 
6. If you wish to place an article from an OhioLINK resource, such as the Electronic Journal Center or full text from an OhioLINK Research Database, you can e-mail the proper URL to reserve@utnet.utoledo.edu as above.  Please see this page from OhioLINK for information on the proper (permanent) URL you can use to link to the articles. 

Policies and Processing

Reserve lists should be submitted at least 7 days before the class is told that your materials are on reserve.  (Information regarding Electronic Reserves is available in a handout you can distribute to your class).   Lists must be submitted with the requested books, photocopies, or accompanying e-mail of electronic items.  All reserve lists are processed in order of receipt.  Please submit your list as early as possible to provide these materials to your students.

Reserve materials will be removed from Reserve at the end of each semester unless a different date is indicated.  Personal copies of books will be returned to your office by campus mail unless you pick them up in person.  Photocopies will not be returned except by request.

The Library cannot be responsible for replacing lost personal copies of books or articles, although every effort will be made to see that this does not occur. 

Troubleshooting

General troubleshooting information for electronic reserves using Adobe Acrobat is available on the Course Reserves Services page.  

Your students will need a valid student ID number to access electronic reserves.  If the student does not have a student ID they will need to contact Janet Douglas for instructions in retrieving their reserve materials.  

Contact

For information regarding reserve materials at Carlson Library, contact Janet Douglas, (419) 530-2894, reserve@utnet.utoledo.edu.  To submit reserve items electronically, mail them to reserve@utnet.utoledo.edu and include the Course Number as the subject line.