Office of Auxiliary Services

Door Access

picture of door swipeAuxiliary Services is here to assist with your Main Campus door access needs

 

        Our goal is to provide door access in the most secure fashion for all customers on Main Campus.  With 300+ doors, our ability to provide efficient and timely door access is only possible from great communication with departments. 
 
      All customers are part of a department, program or other affiliation.  Due to this doors are built as part of access plans, which provide the multiple doors required by that group.  Therefore no individual doors will be assigned, they will be added to an access plan.  We currently have 500 access plans that are maintained based on user groups.
 

If requesting Door Access for:

Affiliates:  (on-campus merchants, vendor, tenants and contractors)

The sponsoring department provides the indivudals name, company, rocket number and specific access required.  This information is then submitted to dooraccess@utoledo.edu  in order for the request to be processed.

Employees: 

The hiring department (not HR) must provide the information below when Main Campus door access is needing to be granted or removed from an individuals Rocket Card.  

Department Name

Employee Name

Emplloyee Rocket Number

Start or end date of access

Remember when an employee leaves a department, but not the University their access remains unless we are notified.  If an  employee leaves UT employment for any reason, their Rocket Card is disabled and their door access is removed.

Students:

Access to Residential Halls:

At the beginning of each semester Auxiliary Services receives a list from which we assign door access in accordance with the instructions provided.  On the last day of finals each semester, door access is removed in accordance with the instructions we receive from Residents Life.  During the semester, if a student changes living assisgnments, the Hall Director will make sure that the door plan has been properly removed and/or reassigned. 

Access to Program specific buildings, labs and rooms:

At the beginning of each semester we utilize program and course registration information to assign this access.  If students change programs, register late or unregister it is the responsibility of the program/department to advise dooraccess@utoleodedu or complete the multiple person door access upload form.  On the last day of finals each semester, door access is removed. 

All special needs falling outside of the above parameters will require the department/program to submit their list which much conatin the following inforamtion to dooraccess@utoledo.edu

Department Name

Student Name

Student Rocket Number

Start or end date of access

Access to the general UT facilities (bike racks, transist, open labs...):

At the beginning of each semester and immediately following add/drop, we utilize program and course registration information to assign this access plan.  On the last day of finals each semester this door access plan is removed.

Access to the Recreation Center/Morse Center:

At the beginning of each semester and immediately following add/drop, we utilize course registration information to assign the appropriate rec. center access plan. During the semester, if a student changes registration status or wishes to upgrade, they need to work directly with the Recreation Center's office staff who is prepared to assist them.

Last Updated: 6/26/15