Payroll

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EPAF - Electronic Personnel Action Form

 

Contact Us

Scott Park Campus

Learning Resources Center,
2nd Floor
Mail Stop 459
Phone: 419.530.8780
Fax:  419.530-8787

payroll@utnet.utoledo.edu

Payroll Schedule for Fiscal Year 2002

The University's planned schedule of paycheck issuance is biweekly, with checks issued every other Friday (a holiday falling on a payday advances the paycheck distributions).  It should be understood that the gross pay in each check probably will be equal, but net amounts may vary because of differences in various types of withholding.

CONTRACTS FOR 12-MONTH PERSONNEL will be effective for the University's academic (fiscal) year, which is from July 1, 2001 through June 30, 2002. Paychecks are scheduled to be paid biweekly beginning July 13, 2001.  The biweekly salary rate will be determined by dividing the annual salary by 260 (the paid days within the 2001-2002 year) and multiplying that daily rate by 10 days (the number of days within the biweekly period).

CONTRACTS FOR THE 9-MONTH LAW FACULTY teaching under the semester system will extend from August 13, 2001 through May 10, 2002, with 20 paychecks  (19 equal biweekly and 1 half biweekly pay) starting August 24, 2001, and ending May 17, 2002.  The Summer 2001 payroll schedule is on the reverse side.

CONTRACTS FOR 9-MONTH (OTHER THAN LAW) FACULTY teaching under the semester system will extend from August 20, 2001 through May 10, 2002, with 20 paychecks (18 equal biweekly and 2 half biweekly pays) starting August 24, 2001, and ending May 17, 2002. The Summer 2001 payroll schedule is shown on the reverse side.

Faculty members on 9-month contracts who wish to be paid on a 12-month basis will have approximately 18% of their gross salary withheld each biweekly payday.  This amount will be shown as "Reserve".   A faculty member has the option of having the accumulated "Reserve" either paid in full with the last regularly scheduled paycheck, or paid over the Summer in up to 7 paychecks.  All taxes and retirement deductions are made on the "Reserve" deduction each pay period so that the amount received in the Summer is net of these deductions.  If this option is desired a formal request is required in the Payroll Office by August 29, 2001.

PART-TIME FACULTY AND SUPERANNUATES teaching under the semester system are scheduled to receive 8 paychecks in the Fall semester starting September 7, 2001, and ending December 14, 2001, and 8 paychecks in the Spring semester starting January 25, 2002 and ending May 3, 2002.

GRADUATE ASSISTANTS are scheduled to be paid as follows:

Graduate students beginning in the fall semester whose Personnel Action form, W-4 form, and I-9 form that is received in the Graduate School prior to August 10, 2001, the first paycheck will be issued on September 7, 2001.  If the appointment is for both fall and spring semesters, they are scheduled to receive 19 paychecks starting September 7, 2001 and ending May 17, 2002.  If the appointment is only for fall semester they will receive 9 paychecks ending December 28, 2001.

Graduate assistants beginning in spring semester, the first paycheck will be issued on January 25, 2002.  They are scheduled to receive 9 paychecks through May 17, 2002.  Please note, those graduate assistants who are initially appointed for fall semester only, and subsequently appointed also for spring semester will not receive a check the payday of  January 11, 2002.

SUMMER TERMS:

The schedule for the issuance of salary checks for the 2001 Summer term is as follows:

Law Term  (5 checks)

June 1
June 15
June 29
July 13
July 27  

Term I (3 checks)

June 1
June 15
June 29 

Term II (3 checks)

July 13
July 27
August 10 

Term III (4 checks)

June 29
July 13
July 27
August 10

Term IV (6 checks)

June 1
June 15
June 29
July 13
July 27
August 10 

NOTE:   The short Summer schedule may cause an aberration in the amounts withheld for federal and state income taxes, particularly if the contract is only for Term I or Term II.  In such cases, a modified W-4 form can be filed with the Payroll Office to cover just the Summer payments.

Employees who will be out of town on the date paychecks are distributed (after the first payday) may leave a pre-addressed, stamped envelope with the Payroll Office located in Rocket Hall Room 1700.

It is important to remember that all information relating to payroll or additions to payroll must be received in the Payroll Office no later than the close of business Wednesday of the week preceding the next payday.  This includes, particularly for new Faculty, information required for federal and state withholding, especially for tax identification (social security) number.  No one can be paid without a valid social security number.  The Office of the Dean should notify employees coming to the United States for the first time of this fact well in advance of their arrival.  New faculty members should inquire at the Office of Human Resources in order to promptly obtain information and to enroll in insurance programs.  Returning faculty who wish to make changes in their benefit programs should also inquire at the Office of Human Resources.  New graduate assistants should contact University Health Services regarding health insurance.

If you have any questions please contact the Payroll Department at 530-8780.

Last Updated: 6/26/15