Payroll

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EPAF - Electronic Personnel Action Form

 

Contact Us

Scott Park Campus

Learning Resources Center,
2nd Floor
Mail Stop 459
Phone: 419.530.8780
Fax:  419.530-8787

payroll@utnet.utoledo.edu

Payroll Schedule for Fiscal Year 2003

The University's planned schedule of paycheck issuance is biweekly, with checks issued every other Friday (a holiday falling on a payday advances the paycheck distributions).  It should be understood that the gross pay in each check probably will be equal, but net amounts may vary because of differences in various types of withholding.

CONTRACTS FOR 12-MONTH PERSONNEL will be effective for the University's academic (fiscal) year, which is from July 1, 2002 through June 30, 2003.  Paychecks are scheduled to be paid biweekly beginning July 12, 2002.  The biweekly salary rate will be determined by dividing the annual salary by 26.

CONTRACTS FOR THE 9-MONTH LAW FACULTY teaching under the semester system will extend from August 12, 2002 through May 9, 2003, with 20 paychecks  (19 equal biweekly and 1 half biweekly pay) starting August 23, 2002, and ending May 16, 2003.

CONTRACTS FOR 9-MONTH (OTHER THAN LAW) FACULTY teaching under the semester system will extend from August 19, 2002 through May 9, 2003, with 20 paychecks (18 equal biweekly and 2 half biweekly pays) starting August 23, 2002, and ending May 16, 2003.

Faculty members on 9-month contracts who wish to be paid on a 12-month basis will have approximately 18% of their gross salary withheld each biweekly payday.  This amount will be shown as "Reserve".   A faculty member has the option of having the accumulated "Reserve" either paid in full with the last regularly scheduled paycheck, or paid over the summer in up to 7 paychecks.  All taxes and retirement deductions are made on the "Reserve" deduction each pay period so that the amount received in the summer is net of these deductions.  If this option is desired a formal request is required in the Payroll Office by August 30, 2002.

PART-TIME FACULTY AND SUPERANNUATES teaching under the semester system are scheduled to receive 8 paychecks in the Fall semester starting September 6, 2002, and ending December 13, 2002, and 8 paychecks in the Spring semester starting January 24, 2003 and ending May 2, 2003.

GRADUATE ASSISTANTS are scheduled to be paid as follows:

For Fall semester, graduate students whose Personnel Action form, W-4, ECI, and I-9 form are received in the Graduate School prior to August 2, 2002, the first paycheck will be issued on September 6, 2002.  If the appointment is for both Fall and Spring semesters, they are scheduled to receive 19 paychecks starting September 6, 2002 and ending May 16, 2003.  If the appointment is for Fall semester only, they will receive 9 paychecks ending December 27, 2002.

For those graduate assistants beginning in Spring semester, the first paycheck will be issued on January 24, 2003.  They are scheduled to receive 9 paychecks through May 16, 2003.  Please note, graduate assistants who are initially appointed for Fall semester only and subsequently appointed also for Spring semester will not receive checks the payday of January 10, 2003.

SUMMER TERMS:

The schedule for the issuance of salary checks for the 2002 Summer term is as follows:

Law Term (5 Checks)

May 31

June 14

June 28

July 12

July 26 

Term I (3 Checks)

May 31

June 14

June 28

Term II (3 checks)

July 12

July 26

August 9

Term III (4 Checks)

June 28

July 12

July 26

August 9 

Term IV (6 Checks)

May 31

June 14

June 28

July 12

July 26

August 9

NOTE: Employees who will be out of town on the date paychecks are distributed (after the first payday) may leave a pre-addressed, stamped envelope with the Payroll Office located in Rocket Hall Room 1700.

Just as a reminder, the cutoff for submitting additions or changes to payroll is 5PM on the Wednesday preceding the week of payroll.    This includes all changes for federal and state withholding submitted on Form W-4, with a valid social security number. 

If you have any questions please contact the Payroll Department at 530-8780.

Last Updated: 6/26/15