Payroll

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EPAF - Electronic Personnel Action Form

 

Contact Us

Scott Park Campus

Learning Resources Center,
2nd Floor
Mail Stop 459
Phone: 419.530.8780
Fax:  419.530-8787

payroll@utnet.utoledo.edu

Payroll Schedule for Fiscal Year 2006

The University's planned schedule of paycheck issuance is bi-weekly, with checks issued every other Friday (a holiday falling on a payday advances the paycheck distributions).  It should be understood that the gross pay in each check probably will be equal, but net amounts may vary because of differences in various types of withholding.

CONTRACTS FOR 12-MONTH PERSONNEL will be effective for the University's academic (fiscal) year, which is from July 1, 2005 through June 30, 2006.  Paychecks are scheduled to be paid bi-weekly beginning July 8, 2005.  The bi-weekly salary rate will be determined by dividing the annual salary by 26.1.

CONTRACTS FOR 9-MONTH FACULTY teaching under the semester system will extend from August 15, 2005 through May 5, 2006, with 20 equal paychecks starting August 19, 2005, and ending May 12, 2006.   Dates to be used on the Personnel action form to have the pay calculated over the 20 payrolls are 8/6/2005 through 5/12/2006.

Faculty members on 9-month contracts who wish to be paid on a 12-month basis will have approximately 15% of their gross salary withheld each bi-weekly payday beginning September 2, 2005.  This amount will be shown as "Reserve".  The accumulated "Reserve" will then be distributed to the faculty member over the summer in up to 6 bi-weekly checks.  All taxes and retirement deductions are made on the "Reserve" deduction each pay period so that the amount received in the Summer is net of these deductions.  If this option is desired, a formal request is required in the Payroll Department by August 24, 2005.  Another option available would be for the 9-month faculty member to determine a flat dollar amount that they would like to be directly deposited to a savings account of his/her choice on a per pay period basis. 

PART-TIME FACULTY AND SUPERANNUATES teaching under the semester system are scheduled to receive 8 paychecks in the Fall semester starting September 2, 2005, and ending December 9, 2005, and 8 paychecks in the Spring semester starting January 20, 2006 and ending April 28, 2006. 

Contract Dates:
Fall:  8/22/2005 to 12/9/2005
Spring:  1/9/2006 to 4/28/2006

Please use the dates below for the Personnel Action form:
Fall:  8/20/2005 to 12/9/2005
Spring:  1/7/2006 to 4/28/2006

SUMMER TERMS:

The schedule for the issuance of salary checks for the 2005 Summer terms is as follows:

The schedule for the issuance of salary checks for the 2005 Summer terms is as follows:

Law Term

May 27, June 10, June 24, July 8, and July 22

(5 checks)

Term I

May 27, June 10, and June 24 

(3 checks)

Term II

July 8, July 22, and August 5

(3 checks)

Term III

June 24, July 8, July 22, and August 5 

(4 checks)

Term IV

May 27, June 10, June 24, July 8, July 22, and August 5

(6 checks)

GRADUATE ASSISTANTS: For Fall semester, graduate students whose Personnel Action form, W-4, ECI, and I-9 forms are received in the Graduate School prior to July 29, 2005 will receive their first paycheck on September 2, 2005.  Once set up they will continue to be paid bi-weekly until the end of their assignment.

Please note that it will still be necessary to use the Summer object code for GA assignments that are paid between May 16, 2005 and August 19, 2005 and between May 15, 2006 and August 18, 2006.     

STUDENT EMPLOYEES:  SEPA’s submitted to change students who were a 1590 over the summer back to their exempt (1510) status for the Fall semester should have a begin date of August 27, 2005 for their 1510 assignment.   Please be sure that a new OPERS exemption form is sent with the SEPA changing the student back to a 1510.

NOTE:  This payroll schedule applies only to employees for whom a valid social security number has been provided to the Payroll Department.    If you have an employee who is waiting on their Social Security card please refer to the procedure for paying NRA students on the payroll web site, NRA_Procedure

You may obtain an electronic version of this schedule on the payroll website. If you have any questions please contact the Payroll Department at 530-8780.  

Payroll FAQ’s:

What should an employee do if they will not be here on payday?
Employees who will be out of town on the day paychecks are distributed should make arrangements with their department if they want their check to be mailed to them.    Remember direct deposit will alleviate this problem.  

Who is eligible for direct deposit?
Direct deposit is now available to everyone.   If you wish to sign up for direct deposit, an authorization form may be obtained from our website. Please allow 2 to 3 pay periods from the time the form is turned into Payroll for the direct deposit to begin. 

When are changes due to Payroll?
The cutoff for submitting additions or changes to payroll is 5:00 PM on the Wednesday preceding the week of payday.    This includes all changes for federal and state tax withholding submitted with a valid social security number.  Tax forms may be printed from the website listed above.

What can I do to be sure that my area does not have rejected timecards?
Timecards should be completed in ink with in and out times, totaled and signed.    Before approving the card, the authorized signer should verify the hours and provide the 10-digit account number to which the hours are to be charged.   The employee must have an active assignment on the account for hours to be assigned to it.    Please assign someone in your area to review the rejected timecard list on the payroll website in accordance with the deadlines listed below.   The normal day to review the list is on the Tuesday before payday however; there are times when this day is moved due to holidays.   If you find that there is a rejected timecard for your area please see that it is corrected by 2:00 pm that day. 

What are the paid holidays this fiscal year?

Holidays

July 4, 2005

4th of July 

September 5, 2005

Labor Day 

November 11, 2005

Veterans Day 

November 24, 2005

Thanksgiving   

November 25, 2005

Day after Thanksgiving 

December 23, 2005

Day before Christmas Eve 

December 26, 2005

Christmas Eve 

January 2, 2006

New Years Eve 

January 16, 2006

Martin Luther King Day

May 29, 2006

Memorial Day 

When are Personnel Action forms and timecards due?
The normal schedule is PA’s are due completed with all the required approvals and signatures by 5:00 pm on the Wednesday of the week preceding payday.  Timecards are then due by 5:00 pm on non-payroll Friday with rejects being available for review and correction Tuesday of pay week.     Holidays that may cause a change to the normal schedule for PA and timecard due dates are listed below. 

Pay No.

Pay Date

PA's Due

Timecards Due

Rejected Timecards available for review & correction

TIS file to be feed

26

7/8/2005

6/28/2005

6/30/2005

7/5/2005

6/29/2005

1

7/22/2005

7/13/2005

7/15/2005

7/19/2005

7/14/2005

2

8/5/2005

7/27/2005

7/29/2005

8/2/2005

7/28/2005

3

8/19/2005

8/10/2005

8/12/2005

8/16/2005

8/11/2005

4

9/2/2005

8/24/2005

8/26/2005

8/30/2005

8/25/2005

5

9/16/2005

9/7/2005

9/9/2005

9/13/2005

9/8/2005

6

9/30/2005

9/21/2005

9/23/2005

9/27/2005

9/22/2005

7

10/14/2005

10/5/2005

10/7/2005

10/11/2005

10/6/2005

8

10/28/2005

10/19/2005

10/21/2005

10/25/2005

10/20/2005

9

11/10/2005

11/1/2005

11/3/2005

11/7/2005

11/2/2005

10

11/23/2005

11/14/2005

11/16/2005

11/18/2005

11/15/2005

11

12/9/2005

11/30/2005

12/2/2005

12/6/2005

12/1/2005

12

12/22/2005

12/9/2005

12/14/2005
by noon

12/15/2005

12/13/2005

13

1/6/2006

12/22/2005

12/27/2005

12/29/2006

12/20/2005

14

1/20/2006

1/10/2006

1/12/2006

1/17/2006

1/11/2006

15

2/3/2006

1/25/2006

1/27/2006

1/31/2006

1/26/2006

16

2/17/2006

2/8/2006

2/10/2006

2/14/2006

2/9/2006

17

3/3/2006

2/22/2006

2/24/2006

2/28/2006

2/23/2006

18

3/17/2006

3/8/2006

3/10/2006

3/14/2006

3/9/2006

19

3/31/2006

3/22/2006

3/24/2006

3/28/2006

3/23/2006

20

4/14/2006

4/3/2006

4/5/2006

4/11/2006

4/6/2006

21

4/28/2006

4/19/2006

4/21/2006

4/25/2006

4/20/2006

22

5/12/2006

5/3/2006

5/5/2006

5/9/2006

5/4/2006

23

5/26/2006

5/17/2006

5/19/2006

5/23/2006

5/18/2006

24

6/9/2006

5/31/2006

6/2/2006

6/6/2006

6/1/2006

25

6/23/2006

6/14/2006

6/16/2006

6/20/2006

6/15/2006

26

7/7/2006

6/27/2006

6/29/2006

7/3/2006

6/28/2006

Last Updated: 6/26/15