The University of Toledo

Administrators Handbook

Business Systems Support   - An excellent site that directs you to useful links, including:

• Conducting University Business Find business services, activities to support faculty and staff, University statistics and analysis, and miscellaneous items. 
• Conducting Departmental Business Find business services and information to support departmental activities,  and miscellaneous items.  
• Managing Employee Business Find campus services supporting faculty and staff, employee services related to benefits, employment and career opportunities, etc. 
• Student Business Find activities supporting academics, campus connections, student life, and student services.

Facilities - Most of the information a chair would require regarding facilities is available from the Office of Facilities Management (mail stop 216; phone: (419) 530-1400; FAX: (419) 530-1401; http://finadmin.utoledo.edu/facilities/). This office has several departments that are outlined below. In the event your questions cannot be answered through the following material, please call the Facilities Management Work Center (419/530-1000).

Building floor plans/space inventory - The Department of Facilities Information Systems is responsible for maintaining the University’s building floor plans and space inventory information (mail stop 216; phone: (419) 530-1082; Fax: (419) 530-1401; http://www.facilinfosys.utoledo.edu/ ). They are the official source of campus maps and building names, room numbers, and other space data.

Room signs - The Environmental Graphics Department is the source for certain types of official signage. These include Room Number Signs, Vehicle Decals, Parking/Regulatory Signs, and some Miscellaneous Signs. To request room number signs visit: http://www.facilinfosys.utoledo.edu/RoomNumber.htm. Certain other signs, such as temporary of event signage, can be obtained from Audio Visual Services (ASMS) of the University Libraries. Visit their website at http://avs.utoledo.edu/photographix.htm or call Susan Benedict at 419-530-4404 for more information.

Facilities Planning - The Department of Facilities Planning is responsible for facilities master planning, capital projects planning, project programming, and space allocation at the University. They staff the University's Facilities Planning Council.  They are also one of the University's liaisons to the Ohio Board of Regents, reporting on the University's facilities.

Space Requests - To request space in a University building, complete a Space Allocation Request form, attach any relevant supporting material and obtain the endorsement of your dean. It is then submitted to the Department of Facilities Planning and will be considered by Facilities Planning Council (FPC) if the request involves a change in space allocation from one College or Administrative Division to another, or when the request involves a change in the primary function of the space (such as from conference room to office), or when the cost of the renovation is over $25,000, regardless of the fund source or function change. To obtain a Space Allocation Request form visit: http://facilitiesplanning.utoledo.edu/space request.htm

Campus Maps - The Department of Facilities Information Systems is responsible for maintaining the University's campus maps, building floor plans, and space inventory. Maps and directions to each of the Universities campuses can be found by visiting http://www.utoledo.edu/index.asp?id=136. These maps include building names and abbreviations, parking lot designations and other useful information, as well as links for information about the Toledo area.

Long Range Facilities Master Plan - The University’s Strategic Plan, based on its Mission Statement, will guide which, if any, programs grow and therefore what types of facilities are built.  This would involve the imperative of addressing the need for increased and improved instructional space.  The Long Range Facilities Master Plan will guide the physical development of the campus, but will not independently determine the academic or strategic roadmap for the University.  Strategic Planning will drive what buildings are built, how big they are, and what programs they contain.  Long Range Facilities Master Planning will drive where those buildings are built and how they look.  The Long Range Facilities Master Plan will include a degree of flexibility to allow the University to meet changing markets, and dynamic environmental and economic conditions.  Likewise, it will include a degree of flexibility to enable the University to take advantage of partnering and fundraising opportunities. The Long Range Facilities Master Plan is to be completed in the spring of 2004. If you have questions or suggestions concerning the Long Range Facilities Master Plan, contact Dan Klett, Director of Facilities Planning.

Moving - To request a move:  http://utmoves.utoledo.edu/move_request_form.asp  A mandatory one week lead time is required. Effective July 1, 2003, moving will be based upon a fee of $47 per hour. A one hour minimum will be charged for all moves except items that are sent to auction, trash or computers/computer components that are recycled. Time spent for travel, disassembling/ reassembling furniture, etc., will be considered as move-related and calculated into the moving time. Contact Judy Mausser at ext. 1060 or 1000, or Jeremy Sterling at ext. 1021 for further information or visit: http://utmoves.utoledo.edu/MoveRates.htm.

A useful move checklist with links to pertinent University services can be found at: http://utmoves.utoledo.edu/move_checklist_copy(1).htm

Parking Services - The University of Toledo Parking Services office (Rocket Hall, Room 1610) provides students, faculty, staff and visitors to the University of Toledo campus with temporary, term and annual parking permits.  The Parking Services office also provides visitor and contractor passes to University of Toledo guests. David Wahr supervises the Parking Services department and is available to answer any concerns or questions regarding parking on the University of Toledo campus at 419 530-5842. Info on faculty and staff parking permits, or permits for visitors can be found by visiting: http://parkingservices.utoledo.edu/information_for_faculty__staff.htm

Charter Buses - A charter service is available for University affiliated functions.  This service is self-supporting from special service fees paid by charter customers.  Before requesting a charter, please review the Guidelines for Bus Charter Use at: http://transit.utoledo.edu/charter_guidelines.htm.  To apply for a charter, fill out the online Charter Request Form: http://transit.utoledo.edu/charterrequest.htm.  For more information contact Transit Services at 419-530-1026. Transit Services is located in the Plant Operations building, room 1010 (near the Dorr Street entrance, next to the day care center). Offices hours are Monday through Friday 7:45 a.m. to 4:45 p.m.

Custodial Requests/Extermination/Recycling - The Building Services Group of Plant Operations is responsible for all housekeeping activities, extermination needs in all buildings, and removal of trash and recyclable waste. The residence halls, Student Union and the Student Recreation Center have their own cleaning staff. There are approximately 90 employees working on three shifts to perform carpet cleaning, floor stripping and waxing, as well as cleaning approximately 295 restrooms and more than 400 classrooms and labs daily. Additionally, they clean offices and corridors. Requests for service can be made by contacting the Work Center at 419-530-1000. This group documents all customer requests on a work order, and gives the request to the appropriate manager for scheduling and implementation. Requests for service can also be made in one of the following ways:  fax request to (419) 530-1001; e-mail request to MSERVIC@UTnet.Utoledo.Edu; or on-line by visiting: http://plantops.utoledo.edu/. Additional services such as requests for carpet cleaning or services for special events held on campus should be faxed to (419)530-6112. The event will be responsible for the cost of the overtime.

Building Maintenance Requests - Maintenance Services of Plant Operations has the responsibility for the maintenance of University buildings. Requests for service can be made by contacting the Work Center at 419-530-1000. This group documents all customer requests on a work order, and gives the request to the appropriate manager for scheduling and implementation. Requests for service can also be made in one of the following ways:  fax request to (419) 530-1001; e-mail request to MSERVIC@UTnet.Utoledo.Edu; or on-line by visiting: http://plantops.utoledo.edu/