Policies Posted for Comment
Draft and recently signed policies are posted here for review and comment by The University of Toledo community for thirty days. Draft policies do not have official status as approved policies until the Approving Officer has signed the policies. Some policies may be signed in advance of the vetting period to comply with the requirement of federal or state laws or regulations or accrediting agencies.
Please direct any comments or questions regarding the policies posted for comment to policies@utoledo.edu or click on the icon under “comment on this policy.” Please state the name of the policy in the subject line. Comments received on the policy will be forwarded to the policy’s responsible agent or agent’s designee.
To join our mailing list for email notification of updates and additions to the Policies Posted for Comment, please send an email to policies@utoledo.edu with “policies posted for comment” in the subject line.
Finance (1 Policy)
Human Resources (1 Policy)
Information Technology (3 Policies)
Legal Affairs (2 Policies)
Police (1 Policy)
Research (2 Policies)
Students (1 Policy)
Recommendation to rescind a policy
Finance (1 Policy)
- Policy Name: DRAFT 3364-40-01 Budget control
Description: (Minor/technical revision of existing policy) This policy provides instruction for how to adopt and manage respective budgets and the proper handling of all expenditures of funds received by and deposited with the university.
Comment period: 10/13/08-11/14/08
Comment on this policy: 3364-40-01
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Human Resources (1 Policy)
- Policy Name: DRAFT 3364-25-22 UT-MUO Federal credit union
Description: (Minor/technical revision of existing policy) The credit union offers services to students, staff, employees, alumni, and residents of all campuses of UT.
Scope: all UT campuses
Comment period: 9/10/08-10/13/08
Comment on this policy: 3364-25-22
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Information Technology (3 Policies)
- Policy Name: DRAFT 3364-65-05 Responsible use policy
Description: (Major revision of existing policy)
This policy:
- Combines and updates separate email policies focused on individual campuses; III-4-1 Responsible Use of Information Technology (former Main Campus policy) and 01-072 Responsible Use of Information Technology Resources (former Health Sciences Campus policy.)
- Establishes standards for the responsible use of university computing resources, identifies security enforcement measures, and potential consequences for violations.
- Standards for responsible use include: compliance with applicable law, authorized use of computing resources, privacy, personal use, and the use university trademarks and logos on university computing resources.
Comment period: 10/13/08-11/14/08
Comment on this policy: 3364-65-05
- Policy Name: DRAFT 3364-65-06 Disposal, servicing and transfer of IT equipment policy
Description: (New policy proposal) This is a new policy intended to mitigate risk with regard to university data, licensed software and intellectual property, and rechargeable batteries and other hazardous materials in the disposal, servicing or transfer of university information technology (IT) equipment.
Comment period: 10/13/08-11/14/08
Comment on this policy: 3364-65-06
- Policy Name: DRAFT 3364-65-07 Password security policy
Description: (Major revision of existing policy)
This policy:
- Combines and updates separate password policies focused on individual campuses; 021, Password Management (former Health Science Campus Policy) and 3360-70-04, Password Policy (former Main Campus Policy) and integrates with the University’s overall Information Security Framework.
- Significantly expands upon current Main Campus policy and significantly modifies current Health Science Campus policy.
- Establishes minimum requirements for university organizations and personnel regarding the proper selection, use and management of passwords and where feasible, establishes minimum password factors for systems requiring secured access.
Comment period: 10/13/08-11/14/08
Comment on this policy: 3364-65-07
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Legal Affairs (2 Policies)
- Policy Name: RECENTLY SIGNED 3364-10-03 Standard of care committee
Description: (Major revision of existing policy) Establishes standard of care committee to evaluate litigation claims, improve patient safety and reduce future risk.
Scope: All University of Toledo Campuses
Comment period: 9/10/08-10/13/08
Comment on this policy: 3364-10-03
- Policy Name: RECENTLY SIGNED 3364-10-04 Claims management committee
Description: (Major revision of existing policy) Establishes claims management committee to assist the university and faculty practice plans in the litigation management process.
Scope: All University of Toledo Campuses
Comment period: 9/10/08-10/13/08
Comment on this policy: 3364-10-04
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Police (1 Policy)
- Policy Name: DRAFT 3364-61-02 Sexual assault response/prevention
Description: (Minor/technical revision of existing policy; reposted for comments after additional revisions) Defines sexual assault, describes program that provides confidential support and information, and sets forth procedures for reporting options, disciplinary procedures, off campus legal options, medical options, and statistical reporting.
Scope: all UT campuses
Comment Period: 9/10/08-10/13/08
Comment on this policy: 3364-61-02
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Research (2 Policies)
- Policy Name: DRAFT 3364-70-12 Material transfer policy
Description: (New policy proposal) The policy implements a process for the transfer of research material. All research materials that are transferred in or out of the university must be accompanied by either an incoming or outgoing material transfer agreement.
Comment Period: 9/19/08-10/27/08
Comment on this policy: 3364-70-12
- Policy Name: DRAFT 3364-70-13 Disposition of start-up equity
Description: (New policy proposal) The policy provides a process for the liquidation of equity obtained by the university through a license agreement. The university may negotiate for the university’s foundation to accept equity in the form of stock or warrants as part of the consideration for licensing intellectual property.
Scope: all UT campuses
Comment Period: 9/19/08-10/27/08
Comment on this policy: 3364-70-13
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Students (1 Policy)
- Policy Name: DRAFT 3364-30-01 Reservation policy for student union facilities
Description: (Major Revision of an Existing Policy) The policy revision gives priority to registered student organizations to reserve Student Union or Scott Park Student Center meeting spacve. Only University-wide major events (Homecoming, Art on the Mall, Rocket Launch/Transition) and presidential priorities will reserved more than 18 months in advance.
Scope: Main Campus and Scott Park Campus
Comment Period: 9/10/08-10/13/08
Comment on this policy: 3364-30-01
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Recommendation to rescind a policy
Policies recommended for rescission are posted here for comment by The University of Toledo community for thirty days. Please direct any comments or questions regarding the policies recommended for rescission to policies@utoledo.edu
Policy 01-002 Alcohol Permit has been recommended for rescission because the applicable process is defined by federal law and does not need to be reiterated in an institutional policy. Comment period: October 13, 2008 – November 14, 2008. Comments on this recommendation should be directed to policies@utoledo.edu.
Policy 01-053 MCO Driver Insurability Review_HSC has been recommended for rescission because applicable matters are covered by the Safety and Health Department’s Fleet Safety Program. Comment period: October 13, 2008 – November 14, 2008. Comments on this recommendation should be directed to policies@utoledo.edu.
Policy 01-056 MCO Vehicle License & Insurance_HSC has been recommended for rescission because the applicable matter of licensing University vehicles is now covered by the Facilities Department. Comment period: October 13, 2008 – November 14, 2008. Comments on this recommendation should be directed to policies@utoledo.edu.
Policy 010 Asset Tracking has been recommended for rescission because this is an internal IT procedure. Comment period: October 13, 2008 – November 14, 2008. Comments on this recommendation should be directed to policies@utoledo.edu.
Policy 019 Equipment Repair has been recommended for rescission because this is an internal IT procedure. Comment period: October 13, 2008 – November 14, 2008. Comments on this recommendation should be directed to policies@utoledo.edu.
Policy 3360-70-06 System development and implementation has been recommended for rescission because the processes described have been replaced with various internal IT service-request processes. Comment period: October 13, 2008 – November 14, 2008. Comments on this recommendation should be directed to policies@utoledo.edu.
