The University of Toledo

Policies Posted for Comment

Draft and recently signed policies are posted here for review and comment by The University of Toledo community for thirty days. Draft policies do not have official status as approved policies until the Approving Officer has signed the policies.  Some policies may be signed in advance of the vetting period to comply with the requirement of federal or state laws or regulations or accrediting agencies.

Please direct any comments or questions regarding the policies posted for comment to policies@utoledo.edu or click on the icon under “comment on this policy.”  Please state the name of the policy in the subject line.  Comments received on the policy will be forwarded to the policy’s responsible agent or agent’s designee.

To join our mailing list for email notification of updates and additions to the Policies Posted for Comment, please send an email to policies@utoledo.edu with “policies posted for comment” in the subject line.

Finance (1 policy)
Human Resources (2 policies)
Institutional Diversity (1 policy)
Research (1 policy)
Safety and Health (1 policy)
UTMC (1 policy)

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Finance (1 policy)

Policy Name:  Recently Signed 3364-40-01  Budget control
Description:  (Minor/technical revision of existing policy) The vice president of finance is designated as the chief fiscal officer for the university.  All expenditures must be budgeted each fiscal year prior to being spent.  Only the president, subject to board approval, may approve a request to budget funds.  Only requests that appear in a unit’s system-loaded budget have been approved.  Budget procedures will be issued annually and can be found on the office of budget and planning web site.  This policy supersedes3364-40-02 Budget amendment policy.
Scope:  This policy applies to all University of Toledo campuses
Comment Period:  April 3, 2013 – May 3, 2013
Comment on this policy:  3364-40-01

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Human Resources (2 policies)

Policy Name: Recently Signed 3364-25-07 Employee orientation
Description: (Minor/technical revision of existing policy) All newly hired regular staff (non-faculty) will be scheduled to attend a mandatory new employee orientation.  To the extent possible, new staff must attend orientation the first day of employment or the first available date orientation is scheduled.  
Scope: all campuses of UT
Comment Period:  April 3, 2013 – May 3, 2013
Comment on this policy:  3364-25-07

Policy Name:  Recently Signed 3364-25-35  Education assistance and tuition waiver policy
Description:  (Minor/technical revision of existing policy)  The University of Toledo is committed to supporting faculty, staff, and employees in the pursuit of higher education.  The university offers a tuition and fee waiver benefit to eligible faculty, staff, and employees. The purpose of the policy is to set forth the eligibility criteria and procedures for the tuition and fee waiver program.  
Scope:  all University of Toledo Campuses
Comment Period:  April 3, 2013 – May 3, 2013
Comment on this policy:  3364-25-35

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Institutional Diversity (1 policy)

Policy Name:  Recently Signed 3364-50-01  Sexual harassment and other forms of harassment
Description:  (Minor/technical revision of existing policy)  The University is committed to maintaining an environment of equity and respect that is free from sexual harassment and other harassment prohibited by this policy to enable all employees and students to perform to their highest level of potential.  Harassment prohibited by this policy impedes the realization of the University’s mission of distinction in education, scholarship and service. Members of the University community have the collective responsibility to eliminate harassment prohibited by this policy through education and by encouraging all members of the University community to report concerns or complaints.
Scope:  all University of Toledo Campuses
Comment Period:  April 3, 2013 – May 3, 2013
Comment on this policy:  3364-50-01

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Research (2 policies)

Policy Name:  Recently Signed 3364-70-16  Research-related centers and institutes
Description:  (Minor/technical revision of existing policy)  The University of Toledo supports and encourages the formation of research centers and institutes as a vehicle for faculty, students, and staff to promote an organized program of research activity; to advance interdisciplinary research; to foster multi-institutional, governmental and industrial collaborations; and/or to provide unique educational experiences for students and research fellows. The University reserves the designation of “research center” or “research institute” only for those entities that have received formal endorsement by the University Research Council and approval by the University President. This revision removed the requirement for a pre-proposal.
Scope:  Formation and review of research-related centers and institutes, all campuses.  See section (C)
Comment Period:  April 3, 2013 – May 3, 2013
Comment on this policy:  3364-70-16

Policy Name:  Draft 3364-70-03  Research Council
Description:  (Minor/technical revision of existing policy)  The University Research Council is committed to enhancing and giving direction to the research and scholarly environment of the institution.  Section (G) Authority was added to the posted draft policy, which states:  Nothing in this Research Council Policy shall conflict with the University Council Constitution as approved by the Board of Trustees of the University.  In the event of a conflict, the University Council Constitution and Bylaws shall prevail.  The authority and power of the UT Research Council to take the actions set forth herein have been delegated and, in the ordinary course of events, will continue to be delegated from the Board of Trustees through the President and Officers of the University to UT Research Council.
Scope:  Defines the duties and responsibilities of the UT Research Council, all campuses
Comment Period:  March 20, 2013 – April 19, 2013
Comment on this policy:  3364-70-03

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Safety and Health (1 policy)

Policy Name:  Draft 3364-60-07  Workplace violence
Description:  (Minor/technical revision of existing policy)  The University of Toledo is committed to providing a safe workplace environment, free of threats, intimidation and violence of any kind and maintains a plan for promoting a safe campus through prevention, mitigation, response, and recovery from incidents or potential incidents of workplace violence.  Among the revisions is a new resource section that includes phone numbers to report incidents of workplace violence and phone numbers for counseling service providers.  It also updates department names and titles.
Scope:  all University of Toledo Campuses
Comment Period:  March 29, 2013-April 29, 2013
Comment on this policy:  3364-60-07 

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UTMC ( 1 policy)

Policy Name:  Draft 3364-100-50-43  Patient status assignment
Description:  (Minor/technical revision of existing policy)  Resource Utilization Coordinators will determine the appropriate patient status dependent upon medical necessity, physician’s plan of care, Interqual criteria, and the “Medicare Inpatient Only” list.  The Resource Utilization Coordinators will be acting under the authority of the Resource Utilization Committee.  The purpose of the policy is to insure that accurate documentation reflects the hospital care provided.  Revisions are tracked on the posted draft policy.
Scope:  The University of Toledo Medical Center and its Medical Staff
Comment Period:  March 29, 2013-April 29, 2013
Comment on this policy:  3364-100-50-43

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Recommendations to Rescind a Policy

3364-10-05 Underwriting Committee and 3364-10-05.1 Underwriting committee guidelines have been recommended for rescission because the two policies are no longer needed.  Comment
Period:  March 20, 2013-April 19, 2013.

Policies recommended for rescission are posted here for comment by The University of Toledo community for thirty days.  Please direct any comments or questions regarding the policies recommended for rescission to policies@utoledo.edu