Office of Student Involvement & Leadership

Advertising Your Student Organization Events

Successfully advertising your event at UT can be a daunting task. Utilize these tips to help get the word out.

All advertisements should include the following:

  • Name of sponsoring student organization(s)
  • E-mail address or phone number of the sponsoring student organization
  • If a foreign language is used, English translation should be posted on same document
  • If the organization is funded by the University it should say “The event is funded by student general fees” or “the event is partially funded by…”

Large Publicity Requests in the Student Union
Please complete the Student Organization Publicity Application on OrgSync to request:

  • Student Union Glass Display Cases
  • Student Union Glass-Covered Bulletin Boards
  • Banners in the Atrium of the SU (above Starbucks)
  • Outdoor Informational Kiosks
  • Napkin holders (in dining halls)
  • Chalking

Posting Flyers on Campus

Student organizations can bring their flyers to the Office of Student Involvement & Leadership (Student Union, room 3504) for guidance on marketing best practices. Students can then post flyers on designated boards in the Student Union or bring them to OSIL for posting. 

External (non-UT) entities must first have flyers reviewed by Marketing and Communications (University Hall, room 2160) before posting or distribution. External entities can post flyers on designated boards in the Student Union or bring them to OSIL for posting. 

For posting in residence halls, please take flyers to the Office of Residence Life located next to Ottawa West. Flyers will be reviewed by the Assistant Director for Residential Marketing and Housing and then given to hall directors to post. Reach out to Residence Life at 419.530.2941 or for specific numbers of flyers needed for each building.

Your flyers may be posted on bulletin boards in other buildings on campus as well. 
Click here for a list of those bulletin boards.

Targeted Emails to Specific Groups of Students
As a recognized student organization, you may request permission to send a targeted email to a specific group of students (defined by age, class, major, etc.). To do so, please complete the Directory Information Request. The staff will oversee obtaining the list and the sending of your announcement.

Rocket Blast 

The Rocket Blast is a student involvement publication. Please submit any information you want us to share by completing the "Rocket Blast Flyer Submission" form on OrgSync.

The Rocket Blast is sent out each Friday afternoon. Due to the time that it takes to format the Rocket Blast, the deadline for submissions is Wednesday at 5pm. Items received past the deadline are not guaranteed to be included in the week's Rocket Blast.

All submissions must include an image for the event, but a flyer is preferred. Flyers should include the name of the event, time, location, hosting organization, and contact information. Jpeg or png images are preferred, but PDFs will also be accepted. Please no Word Documents; convert them to PDF before submission.

The Office of Student Involvement and Leadership reserves the right to deny a submission if the submitted image does not have enough information. Contact or 419-530-4944 if you have any questions.

Last Updated: 3/1/18