Recreational Services

UTREC

Rentals

All student organizations must register their event via OrgSync and have their event approved by the Office of Student Involvement and Leadership before the event can be reserved at a Recreational Services facility.

For any questions on rentals please contact the main office at 419.530.3700

Facility Reservations

University of Toledo Recreational Services includes three indoor facilities and outdoor fields on both The University of Toledo Main and Health Science Campuses. We strive to make our facilities available to interested parties from The University of Toledo and surrounding communities while serving as the hub for recreational services and well-being.

Before completing a facility space request, please review the below guidelines as well read our online Facility Rental Policies which will assist in planning your event with Recreational Services at the University of Toledo!

We value the importance of booking our facilities for informal recreational needs to UT students and paying members.  Due to this, we strive to offer open recreation for our users during hours of operation. 

Priority scheduling is given in the following order:

  1. Regularly scheduled academic classes
  2. Office of Recreational Services requests
  3. University of Toledo requests
  4. Non-University requests 

advanced notice

To process paperwork and obtain necessary approvals, we require space reservation forms to be submitted within the following required timeline:

  • Meetings, Birthday Parties, training's, and other small events must be submitted at least 2 weeks prior to the requested event date.
  • Seasonal Swim Practices, Camps, Late-Night Parties, and large events must be submitted at least 4 weeks in advance, 8 weeks is preferred, of the event date. 

group reservations

Groups of two or more using general recreation spaces are required to go through the rental process by submitting a Facility Space request form.

For special accommodations,  please check in at the main office or call 419-530-3700 to make prior arrangements.

UT Recreational Services reserves the right to determine the potential harm to facilities or participants and may reject requests.

Groups renting a facility are required to observe all applicable policies of Recreational Services and The University of Toledo, and all local, state and federal laws.

UT Recreational Services, The Division of Student Affairs and The University of Toledo are not responsible for lost, stolen or misplaced property. All areas of the Student Recreation Center, Morse Fitness Center and Health Education Center, including the locker rooms, are for use at the risk of the patron.

All student organizations must register their event via OrgSync and have their event approved by the Office of Student Involvement and Leadership before the event can be reserved at a Recreational Services facility.

Registering an event for approval through OrgSync or submitting an online facility request on www.utreccenter.com does not mean that the facility, equipment or instructor has been reserved for your event.  UT Recreational Services must determine requested items are available and all rental requirements have been met prior to sending a confirmation email. The email must be reviewed, signed and returned to the appropriate location by at least 5 business days prior to the event.  If the signed email is not received within 5 business days of the event date, then the event will be cancelled.  

Requests are processed in the order in which they are received, please allow a minimum of 48 hours or two business days for a UT Recreational Services staff member to respond to your request. 

 All users must abide by the Office of Recreational Services policies, including: 

  • Children 12 and under must have an adult member or guest pass holder always accompany the minor (guest or member) to the facility and supervise the minor for the duration of the visit. The adult member or guest pass must supervise the minor at all times.  Supervision is defined by actively engaged, easily accessible and within reach of the minor.
  • Children 12 and under are prohibited access to and use of the exercise machines, free weight area, spa and sauna.
  • Children 13-17 may use the exercise machines, free weight area, spa and sauna as well as all other areas of the facility.
  • Children age 17 and under must have a waiver signed by their parent or guardian on file in order to enter the facility.  
  • Children ages 7 and under must be within arm’s reach of a parent/guardian when in the pool.
  • Children 6 and over must use the appropriate gender locker room. 

Rental Process

  1. Community Groups, Students, Faculty Staff must submit a Facility Space Request Form
  2. Registered Student Organizations must register an event via Orgsync
  3. You may be contacted by a UT Recreational Services staff member to discuss the event
  4. UT Recreational Services will send a confirmation email that you must review, sign and return. The event will be confirmed when ALL the following is completed:
    • All costs for the event are agreed upon
    • Confirmation email is signed and returned at least 5 business days prior to your event
    • If applicable, groups must provide a certificate of insurance
  5. The event will be invoiced and paid according to the UT Recreational Facility Rental Policy. All outstanding balances after 30 days from the event will be charged an additional $100 per week.
Last Updated: 12/7/17