The University of Toledo

Student Employment

Students     Employers/Supervisors - General     

Forms         Off-Campus Employers

>FAQs about Student Employment jobs and Federal Work Study

>Find an on or off campus job in RocketJobs 

>Student Employee Handbook      

Employers/Supervisors - General Information

>Supervisor's Guide

>On campus job posting form

>A Faculty Guide to Ethical and Legal Standards in Student Hiring (NACE)

>Due Dates for Personnel Action forms (PAFs) and timecards and >Holiday Schedules

>Rejected Time Cards

>Generic Student Employee Application Form

>Student and Temporary Employee Time Report Card - How to complete

>Removal from Payroll

How to avoid rejected timecards SEPAs: • Be sure SEPA has been processed by the Student Employment office • ALL SEPAs must have 2 different approval signatures TIME CARDS: • Use blue or black ink only for timecards • Print name, include Rocket # and department name • Indicate the exact dates of work, time in/time out  and hours • Time card is signed by the student  • Departmental Information must be completed on all timecards.

Forms required to employ student workers-Main Campus
  (Make sure all are signed and please assemble in the following order):

If you're not sure whether to complete an EPAF or SEPA, please contact your Business Manager.
EPAF instructions. (Electronic Personnel Action Form)

Log in through myUT (tips for logging in)

OR Student Employee Personnel Action Form (SEPA) 

Please type SEPA online before you print it.

Ohio Department of Taxation - Employee's Withholding Exemption Certificate

W-4 form - Students to complete this online, under MyUT tab

Ohio Public Employee Retirement System (OPERS form):   
a) Request for Optional Exemption As a Student; 

OR b) Enrollment-Personal History Record

Statement Concerning Your Employment in a Job Not Covered by Social Security (SSA-1945)  (Use only if enrolling in OPERS)

Direct Deposit - Students to complete this online, under MyUT tab

Personal Information Form  (with VA and War Statement attached)

DMA Public Employment - No longer required, effective 9/10/12

I-9 Employment Eligibility Verification Form (updated 3/13)
IMPORTANT: Be sure that start date on the SEPA corresponds with the date on the I-9. 
(Must have table of acceptable documents copied on back)

UT Policies: 

Equal Opportunity (Policy #3364-50-02)
Sexual Harassment and other forms of harassment (Policy #3364-50-01)
Responsible use (Policy #3364-65-05)

NOTE: Some of the forms are also available on Payroll or the Human Resources websites

>For more information, click here.
>UT Off campus part-time job form