Office of Student Financial Aid

Satisfactory Academic Progress (SAP)

Satisfactory Academic Progress is a requirement for all students enrolled at the University of Toledo (UT). The Higher Education Act of 1976, as amended, requires UT to develop and apply a consistent and reasonable standard of academic progress for all students who receive federal financial aid (Title IV). This standard must contain all elements specified in the regulations and must be at least as strict as the policy used for all students who do not receive Title IV aid. This standard is applied to all students enrolled at UT, even in terms that they do not receive Title IV aid.

The academic year at UToledo includes fall and spring semesters that are 15 weeks in length, summer sessions and intersessions. The student must meet criteria for programs in both credit hours and weeks of instruction and comply with all standards for SAP before they can receive Title IV aid. All periods of enrollment count toward SAP, including terms when a student does not receive Title IV aid.

The following Title IV aid programs included in SAP:

  1.  Federal Pell Grant
  2.  Federal Supplemental Educational Opportunity Grant (FSEOG)
  3.  Federal Work-Study
  4.  Federal TEACH Grant
  5.  Federal Direct Loans, Subsidized and Unsubsidized
  6.  Federal Direct PLUS Loan
  7.  Federal Iraq and Afghanistan Service Grant

Additionally, the Ohio College Opportunity Grant also follows the Title IV SAP standards for eligibility.

SAP is measured in terms of performance through cumulative grade point average (GPA) and degree/ program completion.

Requirements to maintain eligibility for aid are determined on both a qualitative and quantitative measure.

1.  Pace- All students are expected to successfully complete a minimum of 67% of the credit hours they attempt in order to maintain eligibility. The total number of hours attempted will be determined as of the fifteenth day of class each semester.

2.  Cumulative grade point average (GPA) - Students must maintain a cumulative grade point average equal to, or higher than, the standards established by the University. These requirements are:

      a. Undergraduate and Law students must maintain a minimum GPA of 2.0

      b. Graduate students must maintain a minimum GPA of 3.0

3.  Maximum time frame- Degree completion for undergraduate and medical students must take place in a period no longer than 150% of the published length of a program, and for graduate/professionals no longer than 250%, which is defined as follows:

      a. Maximum Attempted Credit Hours (150% or 250% of credit hours required to complete program)

      b. Undergraduate-

    1. Bachelor's 186
    2. Associates/Undecided 99
    3. Certificate 45

      c. Graduate

    1. Master’s 118
    2. Doctoral 210
    3. Educational Specialist 75
    4. Certificate 50

      d. Law 223

      e. Medical 353

All level-appropriate hours are reviewed. If a student changes majors or seeks a second degree, all hours at that level (Undergraduate, Graduate, Law or Med) are included in the review. If a student is at 150% or 250% for that level, a Plan of Study (POS) and Plan of Study Certification are required to ensure the student is progressing toward completion of their degree. Transfer credits are included in the calculation of Pace (attempted and earned hours) and Maximum timeframe. Transfer credits are not included in cumulative GPA. Federal law does not recognize academic forgiveness.

Financial Aid Suspension

This status is assigned to students who have failed to meet the SAP requirements or who have reached the maximum timeframe for their student level. Students on suspension are not eligible for financial aid unless they submit an appeal or, for maximum timeframe, a POS. Students who are assigned a suspension status will be notified through their Rockets email account.

Appeal

The appeal must explain why the student did not meet the requirements, and include documentation, if applicable, supporting their statement. In addition, the student must indicate how the situation has changed to allow them to meet the requirements. If an appeal is approved, the student will be notified by email and will be required to complete a Plan of Action Certification form stating that they understand and will meet the academic progress policy requirements. After completing the Plan of Action Certification form, they will be eligible for aid. Appealable circumstances may include such situations as death of a relative, an injury or illness of the student, or other special circumstances.

Financial Aid Probation

This status is assigned to students who have an approved appeal. Students who are assigned a probation status will be notified through their UT email account. Students can receive financial aid for the next semester after completing a Plan of Action Certification form stating that they understand and will meet the academic progress policy requirements. If the student has met the terms of the POA, a new Certification will not be required each subsequent term for the duration indicated on the POA. Failure to meet all the SAP requirements will result in the suspension of future financial aid eligibility and will require the student to submit another appeal or seek other forms of funding.

Plan of Study

The POS is required when a student is suspended for maximum timeframe. The POS is completed by the student’s academic advisor and submitted by the student to the Office of Student Financial Aid (OSFA). The POS is reviewed and approved each term that the student is enrolled in the courses and in the terms listed on the POS. The student will be notified by email and will be required each term to complete a Plan of Study Certification form stating that they understand and will continue to meet the SAP requirements. The Plan of Study Certification form is required for each enrollment period within the duration indicated on the POS.

Guidelines for SAP

1. A credit course is completed when a student earns a grade of A, B, C, D, F, PS, NC, or S. However, for the purposes of this policy, grades of AU, F, NC, IN, U, NR, PRU, PRS and W do not indicate a successfully completed credit course.

2. A course with an IN grade will change to an F grade if the course is not completed by the end of the following term. The IN grade will not affect GPA unless it turns into an F. An IN grade will count in attempted and earned hours, so will affect Pace and rate of completion.

3. If a course is completed and the IN grade is updated, the student must notify the OSFA for a recalculation of SAP.

4. Repeated Courses-Grades for all attempts at a course will appear on the student’s transcript and will count toward their GPA and Pace.

5. Withdrawn courses do not affect a student’s GPA, but do count in attempted and earned hours so will affect Pace and Maximum timeframe.

6. If a student drops or withdraws from all their registered courses in a term that they received Title IV aid, a Return of Title IV (R2T4) aid calculation will be made. R2T4 is a federally mandated formula used to determine how much federal funding was earned up to the time of withdrawal.  Click here to view the R2T4 policy.

7. The University of Toledo does not offer remedial courses.

8. Students must successfully complete a minimum of 67% of courses attempted.

9. Academic progress will be reviewed annually after grades are posted at the end of the spring semester.

10. The SAP test required for the awarding of Title IV aid may differ from the University's definition of academic good standing. See policy 3364-71-01 Academic standing for additional information.

11. Re-establishing eligibility for aid- If the student has brought their academic standing into compliance with the policy, their status will return to good standing. If not in good standing, options are to submit a successful appeal or seek other forms of funding.

12. For the SAP appeal, POS, Plan of Action Certification, or Plan of Study Certification to be considered for the semester, it must be submitted by the end of the withdrawal period (approximately 60 days into the semester). Exceptions will be considered and reviewed by the SAP committee for students with extenuating circumstances. Appealable circumstances may include such situations as death of a relative, an injury or illness of the student, or other special circumstances.

13. The student is notified of the results of their appeal and/or POS review through their Rockets email address. If approved, the student is required to complete a Plan of Action Certification and/or Plan of Study Certification form(s) indicating they understand and will meet the academic progress requirements.

14. In general, no more than three appeals are considered per student. Exceptions will be considered and reviewed by the SAP committee for students with documented extenuating circumstances. Appeals are reviewed within 3-5 business days of receipt.



9/30/2019

Last Updated: 2/19/20