Office of Student Involvement & Leadership

Student Involvement Restart Plan

Updated 9/1/2020, 9a.m.

Aligned with the state's Responsible Restart Ohio plan, The University of Toledo is preparing for a safe return to on-campus instruction and activities this fall. UToledo's pandemic planning teams continue to develop our Rocket Restart plan for the fall 2020 semester. As these plans are further developed, information may change, so we will provide more detailed information closer to the start of school. Check back for updates. The Office of Student Involvement & Leadership (OSIL) updates the information on this website as new guidelines arise. Contact the Office of Student Involvement & Leadership with any questions.

Important Highlights

Added 8/20/2020, 1 p.m.

  • In-person meetings and events:
    • NO MORE THAN 10 PEOPLE allowed. We encourage virtual meetings and events.

    • 6-FOOT SOCIAL DISTANCING REQUIREMENT and FACE COVERINGS ARE REQUIRED by attendees for indoor and outdoor events.

    • IN-PERSON EVENT ATTENDANCE MUST BE TRACKED. Names and contact information for all attendees must be collected to facilitate contact tracing in the event of a COVID-19 outbreak. If attendance is tracked in the Involvement Network (InvoNet), no additional steps are needed. Let OSIL know if you need help with this process.

    • ALL STUDENT ORGANIZATION EVENTS MUST BE REGISTERED in InvoNet if they are occurring on campus. You are encouraged to register virtual events as well.

    • UTILIZATION OF A 3RD PARTY VENUE, such as restaurants, is highly encouraged where the venue will take responsibility for maintaining social distancing, health, and safety guidelines.
  • Travel: NO TRAVEL ALLOWED with university funds until further notice. Travel is discouraged this year for all student organizations. 

  • Information Tabling: 
    Updated 9/1/2020, 9 a.m. 

    • OUTDOOR TABLING AVAILABLE. For more information, click here.
    • NO TABLING inside the Thompson Student Union table until further notice.

  • Resource Room: AVAILABLE by appointment. See OSIL contact information below to schedule.

  • Office of Student Involvement & Leadership: OFFICE OPEN Monday – Friday 8:15 A.M. – 5 P.M. Set up a virtual meeting with a staff member here.

  • STUDENT CONDUCT: If the COVID guidelines are not followed, and a student organization is found in violation of the guidelines, the student organization, student organization leaders, and participants involved will be referred to the Office of Student Conduct and Community Standards. Students are not only responsible for following these guidelines on campus, but students are expected to incorporate these guidelines off campus, as well. Off-campus events that could endanger the health and safety of students may also be subject to the student conduct process.

  • REPORT A CONCERN: We expect all student organization officers to be responsible leaders during the COVID-19 pandemic. In the event that there is a student organization and/or individual(s) who are not heeding social distancing or the attendee limit and face covering guidelines, we encourage you to complete this Incident Report Form to provide UToledo staff with all of the necessary information needed to address the situation and follow-up with the host group accordingly. You can report anonymously (name fields are not required), if desired. Please provide as much information as possible, including event name, location, date and time, how you found out about the event, any event publicity images (social media post, text screenshot, etc.), and why you are concerned about the event. Speaking up may be intimidating or you may feel like it is not “your place.” However, by adopting an attitude of personal and community responsibility, you can help ensure that our campus can remain open and safe.

Remember these key points:

  • Everyone plays a role in ensuring that the health and well-being of the entire community is maintained in an ever-changing environment.
  • Be flexible and open to new protocols and procedures designed to allow learning to continue during the COVID-19 pandemic.
  • Protect yourself through distancing, washing hands often, covering your face, and paying attention to your physical and mental wellness.
  • Report any symptoms or exposure to COVID-19 and set-up an appointment by calling 419-383-4545.
  • Protect your community by speaking up when you notice members who are not following protocols or who are actively endangering or harassing others.
Important University Dates

Click here to see the University Calendar

  • Classes begin on Monday, Aug. 17. 

  • Classes end Tuesday, Nov. 24, before Thanksgiving. 

  • Finals will be online Nov. 30-Oct. 4. 

  • Winter Commencement will be Sunday, Dec. 6.

Traditional Events 

Updated 8/20/2020, 1 P.M.

  • Welcome Weeks will be Aug. 15 – Sept. 26, 2020. There will be events occurring throughout the first six weeks of the fall semester. This is an opportunity for students to meet new friends, faculty, and staff who will help shape their UToledo experience. Students will also have the chance to explore the many different services that are available on campus. We are still determining at this time which events will be in-person and which will be virtual.

  • Student Involvement Fair will more than likely be held virtually this year and spread out over the first two weeks of the fall semester. Students will get the opportunity to learn about the various student organizations on campus. This is a great opportunity for students to explore all UToledo has to offer!

  • Family Weekend will remain Sept. 25-27, 2020; however, it will be virtual this year. 

  • Homecoming will remain Sept. 28 – Oct. 3, 2020 until further notice. All UToledo football games have been postponed until spring. 
     

MeetingS and EventS / Registration 

  • Until further notice, OSIL will only be processing virtual events and meetings submitted through the Involvement Network.  

  • In-person meetings and events will not be processed until further notice.  

  • An email will be sent to student organization leaders once the in-person event registration process is open for the 2020-2021 academic year.  

  • The University of Toledo will limit the size of in-person campus events, meetings, and gatherings in accordance with current guidelines and recommendations from government and health officials, as well as our own health and safety experts.  

  • Extra precautions will need to be made in order to create a safe environment for all participants. Physical distancing and wearing face coverings will be required at all campus events. Temperature taking protocols will be implemented as necessary.  

  • Priority for campus spaces will be given to academic events and classes. 

  • No Residence Life reservations: In order to maintain the safety of the residents, no reservations for student organizations will be scheduled for residence hall spaces for Fall 2020. (Updated 8/5/2020)

  • Virtual events encouraged: Event organizers should consider alternative delivery formats, such as virtual events, in order to limit the number of participants gathered in a single space.  

  • Student groups wishing to host an in-person event or meeting must receive approval through the Office of Student Involvement & Leadership and follow all guidelines for maximum event size, physical distancing guidelines, and wearing appropriate personal protective equipment.

  • The Office of Student Involvement & Leadership reserves the right to cancel an event if requirements are not heeded by the hosting student organization(s).  

  • Dependent on the evolving public health situation, the Office of Student Involvement & Leadership reserves the right to update this plan to institute additional requirements for student gatherings both on and off-campus.  

Food at Events  

  • We are currently unsure of the regulations for food at events at this time. As you are planning, we encourage you to think about the safety of the participants first and foremost. 

  • We will follow the guidance of UToledo Dining Services and the Toledo-Lucas County Health Department.

  • Catering service will be provided by UToledo Dining Services within the confines of permitted events on campus.  Individually served, wrapped, and packaged food (wrapped sandwiches, boxed lunches, etc.) is required for gatherings to reduce potential contact points for attendees.  Individual canned or bottled beverages should be utilized for beverage service.

Information Tabling  

Updated 9/1/2020, 9 a.m

  • Outdoor table reservations/rentals are allowed within certain guidelines as of Tuesday, Sept. 1. Reserve a table here.

Guidelines:

    • Must have 2 tables width (at least 6 feet) between the organization member(s) and the guest.
    • Only 1-2 organization members are allowed to table at a time. If there are 2 organization members, they must stand at each end of the table and maintain 6 feet in distance.
    • Giveaway items are allowed. Any food giveaways must be pre-packaged (i.e., no prepared food).
    • The organization must provide their own hand sanitizer on the table at all times. The Dean of Students office (Student Union 2509) has 2 oz bottles if needed while supplies last.
    • All organization members working the table must wear a face covering at all times while at the table.
    • Tables must be placed at least 6 feet away from any entry to a building.
    • Example diagram of the set-up:
      Table Layout for COVID Safety
  • Indoor table rentals/reservations are NOT allowed until further notice. Indoor information tables are generally in high traffic areas where is it is difficult to maintain a safe distance. It is important to protect the safety of individuals walking through those areas.

Greek Life Recruitment

  • Greek Life recruitment is currently being planned to allow for social distancing to ensure the safety of the participants. More information will be provided in the future.
  • For more information on Greek Life, click here.
  • If you are interested in joining Greek Life, submit an interest form

Student Organization Leaders Responsibility  

  • Student organization leaders are responsible for ensuring that their members and guests follow all necessary safety protocols, including information stated in the Student Safety Commitment, while attending organization-hosted events/meetings or visiting their organization office space 

  • If a student organization is found in violation of the guidelines, the participants involved, student organization leaders, and student organization will be referred to the Office of Student Conduct and Community Standards. 

Video conferencing  

  • The use of video conferencing (ZoomGoogle Meet, etc.) instead of in-person meetings is encouraged as a safer option for student organizations.  

  • OSIL staff members are happy to assist you in setting up and navigating video conferencing platforms if you would like to utilize that method. 
     

Travel 

  • Travel is discouraged this year for all student organizations.  

  • No university funds can be used for travel until further notice. 

  • Exceptions can be reviewed and approved by the AVP/Dean of Students through the Student Organization Travel Request process on InvoNet 

  • The University continues to strongly encourage all faculty, staff and students to avoid out-of-state and international travel. If individuals do travel, the University is strongly encouraging them to voluntarily register their travel plans through Dec. 31, 2020. Individuals who did not previously register travel may also use the form to report their return.

    In response to Gov. Mike DeWine’s recent travel advisory, individuals arriving from states reporting a positive COVID-19 testing rate of 15% or higher will be asked to quarantine for 14 days before returning to work, per CDC guidelines, class or other on-campus activities.

    The protocol applies to students, staff or faculty who are entering Ohio after having traveled from or through any state on the list maintained by the Ohio Department of Health.

Student Organization Registration  

  • Student organization registrations continue to be processed with reduced staffing. We appreciate your patience as we process dozens of registrations at this time 

Student Organization Offices and Storage  

  • Access Date: Student organizations will be able to access their office and storage space beginning Aug. 17.  Exceptions can be made by request. Email getinvolved@utoledo.edu if early access is needed.  

  • Storage Space: Access will be available upon request through the Student Union main office (SU 2525) building manager. Only one person will be allowed inside the storage space at a time. If multiple people are moving items in or out of the space, individuals must maintain social distancing guidelines.  

  • Office Capacities: Limitations to the number of individuals allowed in each office at a time will be required. The revised capacity for each office can be found here. Users of the office will be expected to adhere to social distancing guidelines. 

  • Seating: While all furniture will be left in the offices, not all furniture will be usable. Furniture will be marked off in order to provide appropriate social distancing between individuals using the office space. The signage or markings on the furniture must not be removed.

  • Safety: Everyone is required to wear a face covering and adhere to social distancing and other safety measures while visiting a student organization's office. Additional safety measures may be required.

  • Sanitation: Offices will be sanitized by UToledo staff prior to opening. Each student organization will be provided with supplies for members to sanitize their desk/office space in between usesAdditional supplies will be available upon request from the Office of Student Involvement & Leadership. 

Resource Room

  • Resource Room (Student Union 1532-C) reopens on Monday, Aug. 3, 2020.

  • Resource Room will be available by appointment and is limited to two people in the room at a time. 

OSIL Office Space and Appointments 

  • Reopening Date: The Office of Student Involvement & Leadership (Student Union 1532) reopens on Monday, Aug. 3, 2020. OSIL staff members are working remotely until that time. 

  • Safety: Everyone in the office space and Resource Room will be required to wear a face covering and adhere to social distancing and other safety measures. All individuals on campus will be expected to practice good personal hygiene, including frequent handwashing and covering your cough. 

  • Appointments: We encourage students to schedule virtual meetings with our staff online rather than dropping by the office for safety reasons. You can contact or set-up a meeting with our staff here. We can accommodate in-person meetings by request if needed. 

  • Response/Processing Time: In an effort to thoroughly review all events against the most current health and safety guidelines response times may be longer than normal. OSIL staff will respond within 3-5 business days and begin to process org/event registrations within two weeks of submission. 

Thank You

The way we interact and host activities this year will be different, but we know it will still be a fun and exciting year!  We thank you for your patience during this difficult time as we continue to navigate the uncertainties and do our best to serve you.

Last Updated: 9/10/20