2018 APS Conference for Undergraduate Women in Physics (CUWiP)

Poster Guidelines

Poster sessionOur poster session will take place on Sunday. Attendees are not required to give a poster, but we definitely recommended it. Students should submit their title and abstract during the registration process. Students are responsible for printing their own posters but they can contact us (UTCUWiP@utoledo.edu) if they need help. Posters will be judged and there will be prizes for the best poster.

The poster must be mounted on the exhibit board provided at the venue and may not exceed its dimensions, which are 36" x 40". In case of any issues with the dimensions, please contact us. Velcro mounting strips will also be provided. Posters will be judged on their quality in the following areas:

The poster should testify to the careful design and execution of the research, and present clear results that are well interpreted. It should include the following:

    1. A short title of the exhibit
    2. Student’s name
    3. Collaborators, adviser(s), and department(s)
    4. Funding sources
    5. Objectives
    6. Significance to the field
    7. Methods
    8. Results/findings (where possible, use graphs rather than tables to present your data)
    9. Interpretation of results and conclusions
    10. Directions for future research

The poster should attract attention and convey information. Language should be simple and descriptions brief. Unnecessary jargon should be avoided; necessary technical terms should be defined. Spelling and grammar must be correct. All text should be large enough to be read from a distance of 4 to 6 feet. Photographs, drawings, charts, tables, or graphs should be simple, well organized, and carefully chosen to quickly explain complicated technical concepts to a general audience. All components of the poster should be easy to follow even in the absence of the presenter.

Here are some resources for creating a good poster:

Oral presentation
Each student should have prepared an oral discussion of her exhibit. This discussion should be clear and concise, and should include the major points presented on the poster (numbers 5 through 10 above). It should not exceed 5 minutes; judges will be instructed to observe this time limit. If the student worked with collaborators on the project, including her adviser, this presentation should clearly describe the student’s role in the overall project.

Criteria for judging
There will be prizes for best poster. After handing in final scores, judges are also asked to provide at least one comment on both the strengths and weaknesses of the poster and presentation to help the student improve.

  • Content (40 pts)
    • Objective stated (10pts)
    • Significance/relevance stated (5pts)
    • Project design and execution explained (15pts)
    • Interpretation of results included (10pts)
  • Display (30pts)
    • Clarity of illustrations, graphics, figures, photos, etc. (15pts)
    • Spelling, grammar, sentence structure, lack of excessive jargon (5pts)
    • Ability to be understood by general audience without comment (10pts)
  • Oral (30pts)
    • Clarity of presentation (recommended 5 minutes) (10pts)
    • Ability to answer questions (10pts)
    • Effective use of materials (10pts)
Last Updated: 8/28/19