Rocket Restart - Faculty and Staff

Return to Work UPDATED - 7/29/20, 4 p.m.

Faculty and Staff

Flexible Work Arrangements
The University aims to be as flexible as possible with employee schedules during the COVID-19 pandemic while also meeting our obligation to continue to provide the high-quality services expected of our students and others as we return to on-campus operations.

Workplace Accommodations: UToledo provides reasonable workplace accommodations to qualified individuals with disabilities or medical conditions to perform the essential functions of their jobs. Apply for accommodations through the ADA Accommodations Request Form.

Leave: Paid sick leave and extended family and medical leave through the Families First Coronavirus Response Act (FFCRA) is an option for eligible employees through Dec. 31, 2021. It can be taken intermittently to provide additional flexibility. Submit an application for Families First Act Leave.

Flexible Work Agreement: Employees who are in need of flexibility during the ongoing COVID-19 pandemic should work with their supervisors to establish temporary flexible work arrangements, if feasible. Faculty should contact their department chair for flexibility considerations. More information is available on the Working Through COVID-19 website.

Graduate Students and Research/Teaching Assistants

  • New Graduate Student Orientation will be available online the week of Aug. 10. Funded research and teaching assistants should consult with their PI or department chair regarding their fall assignments.

Additional information about working through the COVID-19 pandemic is available on the Human Resources website. Employees with questions specific to their individual circumstances should contact their supervisor or Human Resources consultant.

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Health and Safety UPDATED - 7/31/20, 3 p.m.

Rocket Prevention Principles

We're all in this together. Our safe return to campus relies on everyone doing their part.

Social Distancing

Wear a Mask

Personal Hygiene

UToledo recognizes there may be medical or safety reasons that prevent some employees from wearing face coverings. Employees should follow the Accommodation Request Process through Human Resources.

COVID-19 Testing

UToledo has rapid COVID-19 testing available for all symptomatic individuals. Currently, tests are performed at Health Science Campus. UToledo also will expand testing services to Main Campus this fall. Test results will be available in as little as 24 hours and will be shared with the patient and if COVID-19 is detected they will be shared with the Toledo-Lucas County Health Department. Employees’ insurance will be charged for the test.

Those who are symptomatic or who have been in close contact with a confirmed COVID-19 case can call 419.383.4545 for an appointment.

Thanks, in part, to the work of UToledo researchers, The University of Toledo Medical Center was the first medical facility in northwest Ohio with testing capabilities for COVID-19. The hospital has the ability to run approximately 700-800 tests per day. That same expertise has been used to develop practices and procedures that will make testing available this fall.

Contact Tracing

The Toledo-Lucas County Health Department will be handling contact tracing for any cases connected to the University. In coordination with the health department, UTMC will conduct tracing for clinical areas.

The University has partnered with the Toledo-Lucas County Health Department to help fund contact tracers who will exclusively work on cases connected to the University.

University representatives will provide the health department with information for contact tracing if permissible or required by law.

Without identifying the ill individual, University faculty or staff may notify specific students, co-workers, staff, vendors and others that a person with whom they were in contact over the past 14 days has tested positive and that they should take appropriate cautionary measures.

Reporting Positive CasesNEW - 7/31/20, 3 p.m.

The University has established designated contacts to receive reports of positive or probable COVID-19 cases connected to campus.

To voluntarily report a positive case, individuals should contact their designated representative:

  • For faculty, contact the Provost Office at 419.530.8481 or by email.
  • For staff, contact Human Resources at 419.530.1481 or by email.
  • For students, contact the Division of Student Affairs on-call representative at 419.343.9946 or by email.
  • For UTMC employees, contact Infection Prevention and Control at 419.218.3744 (pager) or by email.

In the event that a student, faculty member or staff member informs a University employee they have tested positive for COVID-19 or have been diagnosed as a probable case, that employee should instruct the individual to review the CDC guidance on self-isolation and symptom monitoring, and report the disclosure to the appropriate office listed above, depending on whether the ill individual is a student, faculty member, staff member or UTMC employee.

The University representative will assist the health department with contact tracing, as needed, and provide additional guidance on University protocols for a positive case on campus.

Exposure Guidelines

If a positive COVID-19 case is identified on campus, the Toledo-Lucas County Health Department would assess the situation and potential exposure risks to make recommendations for cleaning protocols, as well as any temporary closings or operational changes.

Individuals who were in close contact (within 6 feet) for a prolonged period of time (15 minutes or more) of someone who tested positive for COVID-19 will need to take precautionary measures, including a 14-day quarantine. This notification would be done in conjunction with the health department.

The University will work closely with the health department to implement recommendations based on the specific circumstances.

The CDC website has additional guidance of what constitutes an exposure and what steps an individual should take following an exposure.

Quarantine /Isolation Requirements NEW - 7/27/20, 4 p.m.

In response to Gov. Mike DeWine’s recent travel advisory, employees arriving from states reporting a positive COVID-19 testing rate of 15% or higher will be asked to quarantine for 14 day before returning to work.

The protocol applies to faculty and staff who are entering Ohio after having traveled from or through any state on the list maintained by the Ohio Department of Health.

Healthcare providers working at The University of Toledo Medical Center are excluded from this protocol to ensure adequate staffing of key positions.

Information about working through the COVID-19 pandemic is available on the Human Resources website. Employees with questions specific to their individual circumstances should contact their supervisor or Human Resources consultant.

Employees who are asked to quarantine should speak with their supervisor about the possibility of a remote work arrangement. In the event that an employee’s job responsibilities cannot be facilitated remotely, the employee will need to submit leave to cover the time off.

For guidelines and tips on self-quarantine, visit the Ohio Department of Health website.

Individuals who have tested positive for COVID-19 or have been diagnosed with the illness by their healthcare provider should not return to work until all the following CDC criteria are met:

  • They have gone 24 hours without a fever of 100.0 degrees Fahrenheit or greater. This time must pass without the use of fever-reducing medications;
  • An improvement of respiratory symptoms such as cough or shortness of breath; and
  • At least 10 days have passed since symptoms first appeared.

Individuals who may have been exposed to COVID-19 following close contact with a positive COVID-19 case can end quarantine after 14 days.

Cleaning and Disinfecting NEW - 7/21/20, 2 p.m.

UToledo is committed to providing a clean campus environment for our students, employees and visitors. UToledo is implementing more robust cleaning processes focused on infection prevention.

All areas of campus will be thoroughly cleaned at least once per day. All restrooms are cleaned twice per day, with additional cleaning for high-traffic restrooms. Common spaces in UToledo’s residence halls will be cleaned a minimum of three times per day. Custodial staff will provide extra attention to high-traffic areas and frequently touched surfaces throughout the day using FDA and CDC approved products.

In addition to regular cleaning, UToledo will be using antimicrobial MicrobeCare in public areas including restrooms, classrooms, computer labs, elevators and lobbies as an extra layer of protection. Electrostatic, no-touch and other cleaning techniques also are being incorporated.

To prepare for fall semester, UToledo has installed 350 additional wall-mounted hand sanitizer dispensers across campus in or near elevators, stairwells, office suites, lounges, classrooms and labs. All classrooms and teaching labs have been equipped with disinfectant spray for use by faculty and students in between regular cleanings, and more than 400 paper towel dispensers have been installed across campus. Students and faculty are encouraged to use these products to clean common areas, such as computer labs, before and after their use.

UToledo Facilities and Construction has replaced all filters and pre-filters for air handling units across campus. Custodial Services has trained staff on recommended disinfection practices, proper use of personal protective equipment and social distancing guidelines. Staff members will participate in additional trainings as needed throughout the semester to refresh and enhance their knowledge and practices.

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Academics UPDATED - 7/8/20, 11 a.m.

Fall Calendar

Fall semester has been adjusted on the advice of experts in infectious disease and public health based on the possibility of having a second wave of COVID-19 in late fall. On-campus classes will begin Monday, Aug. 17. The on-campus segment of student studies will end Tuesday, Nov. 24, before the Thanksgiving holiday. All final exams will be completed remotely the following week, Nov. 30 - Dec. 4. UToledo also is eliminating fall break, which was planned for Oct. 22 and 23. Labor Day (Sept. 7) and Veterans Day (Nov. 11) will still be observed. Fall remains a 15-week semester with the dates moved ahead one week.

Key Dates for Fall Semester
  • First Day of Classes: Monday, Aug. 17
  • Last Day of Classes: Tuesday, Nov. 24
  • Finals Week: Nov. 30 – Dec. 4
  • Winter Commencement: Sunday, Dec. 6

Course Format

Due to the need to accommodate social distancing measures in classrooms and to provide flexibility for students, UToledo will be using multiple course formats for fall 2020.

The majority of classes for fall semester will continue to be offered face-to-face. To ensure proper social distancing and reduce large gatherings as recommended by public health experts, the majority of UToledo’s in-person classes will be capped at a maximum of 50 students. Any courses with more than 50 students require special approval from the Provost.

In order to promote a safe learning environment for in-person courses, faculty will be encouraged to implement seating charts. All students will be expected to wear face coverings and will be provided sanitation materials to clean their desks.

UToledo also will use remote, online and hybrid class models for fall semester:

  • Remote classes meet online at set days and times. Students will be able to participate in real-time with their classmates and professor.
  • Online classes follow the traditional distance learning model in which there is not a set class meeting schedule. Students will receive frequent communication from their professors and be able to collaborate one-on-one with classmates.
  • Hybrid/blended classes integrate traditional face-to-face instruction with online learning. Students meet face-to-face with the instructor once or twice per week and complete the rest of their classwork online at their own preferred time. Face-to-face sessions may be held in a campus classroom or lab, or at an external location such as a clinical site. Students unable to make their designated face-to-face session will have the ability to watch a live stream of the course.

As the University prepares for a safe, on-campus fall semester, courses may change location and/or modality in order to adhere to health and safety guidelines. Students may contact their success coach with any questions or their academic advisor if they need to make changes to their schedules.

Classroom Attendance UPDATED - 7/21/20, 2 p.m.

UToledo will continue to follow its missed class policy, but faculty are asked to be understanding and make appropriate accommodations for a student if they are sick or self-isolating. Students should not be penalized if they must miss class due to an illness. All academic materials should be accessible remotely. Information should be provided in the course syllabus.

It is important that instructors share expectations and attendance requirements for each course with their students. Students and faculty need to take their temperature and complete a self-administered health assessment based on CDC guidelines before coming to campus.

Students requesting alternate learning arrangements for health conditions deemed high risk for COVID-19 by the CDC should make such a request through the Office of Student Disability Services by completing the online application. If a student would like to request additional accommodations due to the impact of COVID-19, they should contact their accessibility specialist.

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Research UPDATED - 7/2/20, 4 p.m.

Research resumed on campus June 8, with operation plans in place to mitigate transmission of COVID-19 and employees following the Rocket Prevent Principles safety protocols. If there is an increase in community infections, it may be necessary to restrict research operations again. Visit the Research and Sponsored Program website to read the research guidelines.

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Resources UPDATED - 7/2/20, 4 p.m.

The health and safety of our campus community is our priority.

As the University continues to work toward a safe return to campus operations, resources will be shared here for departments, colleges and student organizations to access and implement.

Check back regularly for new information and assets to download.

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Last Updated: 7/31/20