Department of Exploratory Studies

Academic Terminology

Below is a list of common academic terminology to help you navigate the university system.

Adviser
Academic Advisers assist students with academic issues, such as understanding program requirements and choosing courses to meet degree requirements. An Academic Adviser can be a Professional Adviser or a Faculty Adviser.

Professional Advisers work with new students who have not declared a major, students who are changing colleges, transfer students, students who are returning to the university after an absence, and students who have been suspended.

Faculty Advisers work with students who have declared a particular major.

There are also advisers who help students in other areas of academic life, such as Financial Aid Advisers who help students in all aspects of financial aid and scholarships, and Career Services Advisers who help students explore various career options.

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Baccalaureate Degree
A Bachelor of Arts or Bachelor of Science degree granted by granted by one of University of Toledo colleges.

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BlackBoard
An online learning platform found on the student tab of the MyUT portal for online learning that functions as your virtual classroom. Everything from homework, reading, syllabus, schedules, discussions boards, chats, quizzes and/or tests, grades etc. for a class might be located within the BlackBoard site. Some face-to-face classes require the use BlackBoard to enhance the class and these are called Web-Assisted or Hybrid classes combining both in class AND online components. They may have study guides, grades, an electronic copy of your syllabus and other resources that can help you be successful. On the BlackBoard site there is a class called A Guide to UT Online Learning that allows you to play without being graded. You sign in with the same log-in as your MyUT portal. If you need help with BlackBoard, please contact the UT Online Learning help desk.

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Check Sheet
A list of class requirements for a specific major. Sometimes called a program of study or in the College of Engineering a flow chart.

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Class Rank
Class rank is determined by the number of semester hours a student has earned as follows:

  • First Year Student 0-29.9 hours
  • Sophomore 30-59.9 hours
  • Junior 60-89.9 hours
  • Senior 90+ hours

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College Level Examination Program (CLEP)
A student may earn college credit by taking CLEP tests provided the student has not already earned college credit in the area in which credit is sought and the student is not currently enrolled in a course in that area.

CLEP tests are administered for a fee and by appointment at the University Test Center, Scott Park location, room AS1200. CLEP scores are to be submitted to the Office of the Registrar for evaluation.

For complete information about eligibility for CLEP testing, minimum scores and credit awarded, consult the University Catalog or go to http://www.utoledo.edu/offices/registrar/student_records/clep_exams.html

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College
An institution of higher learning that grants degrees such as a bachelor’s degree or an associate’s degree. A college can be a separate institution, such as a liberal arts college, or it can be one of many undergraduate divisions of a university. The University of Toledo has nine colleges: Adult and Life-long Learning; Business and Innovation; Education, Health Science and Human Services; Engineering; Languages, Literature, and Social Sciences; Natural Science and Mathematics; Nursing; Pharmacy; and Visual and Performing Arts.

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Conditional Status
Entering UT with under a 2.0 GPA.

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Confidentiality
Since the passage of the Family Educational Rights and Privacy Act (FERPA) the policy of the university is to release only Directory Information without the student’s written consent. Students who wish to restrict the release of their Directory Information, or who have questions about FERPA, should contact the Office of the Registrar.

Directory Information is defined as follows:

  • Student name
  • Local/permanent address
  • Local/permanent phone number
  • E-mail address
  • College and major field of study
  • Full- or part-time enrollment status
  • Class rank
  • Dates of attendance
  • Degrees and awards received

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Continuing Student
A student who has been enrolled in classes each semester (not counting the summer session).

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Core Requirements
Part of the general education requirements for students seeking degrees granted by the University of Toledo. This requirement is divided into categories:

     English: UT core requirement of Composition I & II.

     Math: UT core requirement of one college-level mathematics class, specific class will vary depending on major.

     Humanities/Fine Arts: UT core requirement is two courses for 6 hours from 2 different disciplines.

     Social Sciences: UT core requirement is two courses for 6 hours from 2 different disciplines.

     Natural Sciences: UT core requirement is two courses for 6 hours from 2 different disciplines.

     Multicultural Studies: UT core requirement is two courses for 6 hours; one in a U.S. Diversity and one in a Non-Western Diversity.

NOTE: Because these requirements vary depending on the major the student has chosen, students are advised to consult their Degree Audit, the General Catalog and their academic adviser for detailed information about specific courses that may be used to meet the Core Requirements in their major.

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Credit Hours
The number of credits assigned to a course. Also the number of hours per week you have class time.

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Cummulative GPA
A cumulative grade point average is the average of all the grades for all the semesters a student has attended UT.

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Degree Audit Report
An electronically generated report that indicates how courses the student has earned, is currently enrolled in, or has transferred satisfy requirements for the degree program the student has declared. The audit also shows course options remaining to complete the degree. Students can access their Degree Audit Report from the MyUT Portal under the student tab.

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Epsilen
An electronic filing cabinet for portfolio work sometimes used for various courses at UT.

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FAFSA
The Free Application for Federal Student Aid that students complete to find out eligibility for student grants and loans used to pay for college.  The University of Toledo's Title IV code is 003131. The priority deadline for UT to receive your processed FAFSA is March 1 for the following school year beginning with summer semester through fall and spring of the following year.

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Full-Time Status
A student must carry a minimum of 12 credit hours each term to be considered a full-time student. Sixteen credit hours is the maximum for fulltime without paying extra. If a student wishes to complete the requirements for an undergraduate degree in eight semesters, that student will need to complete approximately 15 or 16 hours of course work each semester for most degrees.

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General Catalog
The General Catalog is the primary resource for students seeking to understand university policies, procedures and regulations as well as degree requirements for all programs offered at the University of Toledo. The General Catalog is available on the Web for Students. See Catalog Year Term for an explanation of the importance of keeping and consulting your catalog.

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Higher Education GPA
The average grade point of all the classes a student has taken from all colleges or universities attended with a similar accreditation to UT.

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Incomplete (IN grade)
Coursework has not yet been completed to receive a final grade. The student should contact the course instructor immediately to see how to finish the class. If not completed in the next term the grade of Incomplete changes to a grade of F.

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Instructor
A teacher at the college level who usually does not have a doctorate, but a master’s degree.

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Interdisciplinary
A program of study that may involve two or more branches of learning, departments, and/or colleges.

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IT as in IT help desk
IT is an abbreviation for Information Technology. A website where students can get help with problems logging into their MyUT portal, email or blackboard and how to set-up or reset your account.

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Major
A student’s main field of study.

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Minor
A field of study in which a student may specialize, but with fewer credit hours than a major. Not all majors require a minor and in some majors getting a minor may require extra time and credit hours to graduate.

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MyUT
A secure site requiring you to log in to access your personal UT information.

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New Student/Direct From High School
A student who enters college  the fall or summer immediately following high school graduation.

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New Student/Adult
New Adult students are those who identify with one or more of the following:

  • 25 years of age or older Have been out of high school for one or more years
  • Are a military veteran

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Office Hours
Time each week professors/instructors are available to meet with students to answer questions. All instructors are required to have office hours/be available to students and most post these hours on their syllabus and outside their office door.

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PhD
“Doctor of Philosophy”

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Probation
A warning to students who fall below a 2.0 GPA for a semester, or with their cumulative GPA, that they risk suspension or dismissal from the university.

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Professor
A full time University faculty member, usually has a doctorate (PhD). Primary responsibilities: teaching, research, and service. Referred to as Dr. or Professor.

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Rocket Card

The University of Toledo ID card which may also functions as a meal card or debit card and get you into labs, your residence hall, etc.

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RSC
Rocket Solution Central the office where students go for assistance with Financial Aid, course drops/adds/withdrawals, etc. Located in Rocket Hall 1200.

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Sexual Harassment
Is defined as the imposition of unwelcome sexual or gender-oriented remarks, touching, or other behavior, most often by a person misusing power over another. Sexual harassment is an abuse of power and a form of discrimination.

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Suspension
A student who is no longer eligible to attend UT because of failure to maintain the required minimum cumulative grade point average (GPA) is said to be suspended.

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Syllabus
A guide to a course’s requirements. A syllabus should provide the instructor’s office location, office hours and phone number as well as the specific course requirements, such as textbook(s) and other reading material, reading assignments and due dates, writing assignments (length, type and due dates), and dates of midterms and finals. It may also contain the instructor’s grading scale, attendance and class participation policies. Students should consult their syllabi frequently throughout the term as many instructors use the syllabus as a day-to-day schedule of class topics and assignments.

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TA or GA
Teaching Assistant or Graduate Assistant is a student who is working on a graduate degree (Master’s or Doctorate) who is teaching a course or assisting a professor with a course.

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Transfer Credit Evaluation (TCE)
The TCE shows how courses from another institution correspond to courses at UT. Information about how transfer courses apply to specific degree programs at UT can be obtained by looking at your Degree Audit Report.

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University
An educational institution with one or more undergraduate colleges, together with a graduate program and a number of professional schools, authorized to grant baccalaureate, master’s and doctoral degrees.

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UTAD
Your University of Toledo Authentication Domain (UTAD) account provides authenticated access to most of the University’s computing services using a single username and password combination.

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Web-Assisted Course or Hybrid Course
A web assisted (WA) course is taught in the traditional (face to face) classroom setting and utilizes the web to enhance delivery of the course content.  

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Withdrawal
Withdrawal from a class shows as a “W” on the transcript, but has no GPA value for the class. It is usually done if a student is unable to complete a class or doing poorly in the class. Withdrawal can be done by a student from the third week to the end of the tenth week of the semester (fall and spring semester) and proportionally during summer terms either online or in person at Rocket Solution Central if there are holds on the account. Note some colleges at UT have limits on how many withdrawals they allow.  There may also be consequences in regards to Financial Aid or Scholarships for withdrawing. See your adviser and Rocket Solution Central for more information.

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Last Updated: 3/23/15