UT Human Resources

New Hire Forms

The following forms must be completed, printed, signed and returned to the Human Resources Department. 

*Please Note*

  • You must use your legal name as it is indicated on your Social Security Card.
  • Original signatures are required on all documents.
  • All forms must be completed in blue or black ink.

1.  Employment Application

2.  Expected Behavior of Employees

3.  Background Check Authorization

4.  Fraud Hotline Acknowledgement Form - Please review the Fraud Hotline Notice and ORC 117.103 & 124.341 prior to completing this form.

5.  Personal Information Form

6.  Ohio State Tax Withholding Form (W4) OR Michigan State Tax Withholding Form (W4) - Please complete the appropriate form according to the state of your permanent address.

7.  Ohio Public Employees Retirement System - This form notifies OPERS that an employee is beginning employment and assists them in determining whether the individual already has an account.  (Student workers - please see Other Forms for OPERS Student Exemption Form)

8.  SSA - 1945 Social Security Form - Statement concerning your employment in a job not covered by social security.

9.  I-9 Form - (I-9 Form Paper Version unfillable to print and complete) - Please review page three of the I-9 Form for acceptable forms of identification.  Acceptable forms of identification must be produced at the Human Resources office within 3 days of your start date according to federal law.  If you have questions about what forms of identification please contact the Human Resources Department. For additional information about Form I-9, please visit the US Citizenship and Immigration Services website.

10.  Ethical Conduct Statement - Before completing the form, please review the Ohio Ethics Law and Related Statutes and "Ethics is Everybody's Business" by clicking on the following links:

Ohio Ethics Law and Related StatutesEthics is Everybody's Business

11.  Inventions and Reporting StatementPlease review the Patent Policy prior to completing this form.

Other Forms

A.  Voluntary Local Tax Withholdings Election Form

B.  Driver Form - This form must be completed if you will be driving university vehicles.

C.  Non-Resident Alien Information Form

D.  Notice of Re-employment of an OPERS Benefit Recipient - Only to be completed by rehired retirees.

E.  OPERS Student Exemption Form - This exemption is available to student workers who are also enrolled in classes at the University of Toledo and who do not wish to contribute to OPERS.

Instructions for submitting forms
All original forms must be turned in to the Human Resources Department at the location that applies to you:


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Last Updated: 4/20/18