UTMC Internship Procedures
If the applicant seeking the experience is a minor, the Minors on Campus program registration will need to be completed and approved prior to the start of the internship onboarding process.
Please note: If the internship can be considered as being associated with one of the following experiences below or any other opportunity, then the terms of the associated policies must be followed. Internships/clinical rotations from UTMC’s respective colleges will participate in college/modality specific onboarding which are separate from the procedural process put forth in this document. The following list of policies is not comprehensive:
Students and Residents https://www.utoledo.edu/policies/utmc/pharmacy_hsc/pdfs/3364-133-11.pdf
College of Medicine and Life Sciences: Fourth Year Medical School Curriculum Requirements https://www.utoledo.edu/policies/academic/college_of_medicine/pdfs/2019-fourth-year-medical-school-curriculum-3364-81-09-002.pdf
Observership, 3364-81-11 Observerships at UTMC/Shadow Program (Non-Medical Students)https://www.utoledo.edu/policies/academic/college_of_medicine/pdfs/3364-81-11-observerships-at-utmc.pdf
Students in elective clinical clerkships: 3364-81-04-012-09 College of Medicine (COMLS) Visiting Medical Students in Elective Clinical Clerkships https://www.utoledo.edu/policies/academic/college_of_medicine/pdfs/3364-81-04-012-09%20%20Visiting%20medical%20students%20in%20elective%20clinical%20clerkships.pdf
Global health: 3364-81-04-030-02, COMLS: Global Health Program Policy https://www.utoledo.edu/policies/academic/college_of_medicine/pdfs/3364-81-04-030-02%20%20Student%20Global%20Health%20Experience%20Policy.pdf
Student vaccinations: 3364-81-04-033-00, COMLS: Health and Immunization Requirements for Medical Students https://www.utoledo.edu/policies/academic/college_of_medicine/pdfs/3364_81_04_033_00.pdf
Minors on Campus: https://www.utoledo.edu/policies/administration/legalaffairs/pdfs/3364-10-17-minors-on-campus.pdf
A UTMC internship is defined as a UToledo student participating in approved clinical education or related experience on UToledo/UTMC campus.
Internship Onboarding Procedural Process:
1) The department in which the student would like to be placed agrees to host an intern and informs the UTMC Compliance Specialist.
2) The UTMC Compliance Specialist provides, via email to the student, the onboarding requirements, and instructions on how to complete the necessary items.
An internship onboarded through the Compliance Department will be cleared/approved when a complete file is on record, which consists of:
(a) Intern Application/Information Form
(b) Signature Packet including Disclosure and Authorization Form, Confidentiality Statement, Patient Rights Statement, Commitment to Service Excellence and Teamwork form, Patient Satisfaction and Safety form, Impaired Licensed Independent Practitioners form (If the applicant is a minor, the required Parent/Guardian Consent form and Minor Student Volunteer Staff/Faculty Acceptance form will be included).
(c) Medical Screen Clearance through the UTMC Occupational Health Department
(d) COVID-19 Vaccine Card or approved exemption
(e) Flu Shot Record or approved exemption (if in season)
(f) Completed UToledo Online HIPAA Training
(g) Background Check (within the last 12 months) and VISA (if applicable)
(h) Power Point Orientation completed quiz
-All Interns that will be engaged in patient contact will also be required to complete a Safety Training -course in the test bank, which is assigned by staff development following the applicant’s clearance through the Compliance Department.
-All interns (UToledo students) will use their Rocket Cards as an ID badge during their rotation and will not be required to obtain additional identification through the Compliance Department.
-All interns (UToledo students) will use their student parking pass and will not be required to obtain an additional pass.
-Following clearance from the Compliance Department, the department in which the student will be placed coordinates with the intern to establish a schedule and to ensure the completion of additional required UTMC and department specific training.
-At the end of the learning experience, the department must notify the appropriate offices that student access to any systems or locations are deactivated as well as notifying the UTMC Compliance Specialist that placement has ended.
Additional Information:
Guaranteed placement is not promised. Internships are accepted on a case-by-case basis and are at the discretion of the department lead and supervisor.
Clinical experience is not promised, as internship skills opportunities will be at the discretion of the patient, who has the right to request that a licensed professional/UTMC employee perform their service/care rather than a trainee.
Interns are expected to follow all rules and regulations set forth by UToledo and the University of Toledo Medical Center for students, faculty, and staff.
Background checks submitted with offenses will be reviewed by a UToledo/UTMC committee to evaluate if the internship experience can move forward.
The University of Toledo Medical Center, including the UToledo Health Science Campus and its associated clinics as well as UToledo, reserve the right to pause or end any of its learnership opportunities at any time.
For any questions or further information, please contact:
Christopher Evans
UTMC Compliance Specialist
Internal Audit and Compliance Department
Office: 419-530-6293
Christopher.evans3@utoledo.edu