Judith Herb College of Education

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Office of Student Services

Main Campus
3100 Gillham Hall, MS 914
Toledo, OH 43606
419-530-2495 (phone)
419-530-2906 (phone)
JHCOE-StuSvcs@UToledo.edu
Student Services Website

Graduate Student Academic Information

You, the student, are responsible for all program requirements for your degree.  These requirements include all College of Graduate Studies requirements (see Graduate Tab in MyUT portal) and all requirements unique to your program and degree.

New Students:

  • The Plan of Study form is available on the graduate tab under your myUT.  The Plan of Study must be typed and submitted with the advisor’s signature by the end of the first semester (or the completion of 12 hours).
    • The Plan of Study needs only to be modified in those rare instances when the advisor approves a course substitution in advance of taking a course on the Plan of Study.  Modification of the Plan of Study is not necessary for changes in the semester when a course is taken.
    • The degree must be completed in six years from the first course; there are charges to have courses re-certified after that deadline.
    • You should check your official UTAD email account for notices and graduate information regularly.

Continuing Students:

  • Keep in contact with your advisor.  You will need guidance in selecting topics for the dissertation, thesis, projects, or understanding of the nature of the comprehensive examination option.
  • If your grade point average falls below a 3.0, you will be placed on probation to raise your gpa during the next semester. A detailed and specific remedial plan must be created with your advisor to address raising the gpa. You must regain “good standing” to avoid dismissal from the program.

University forms are found on the College of Graduate Studies website (or Graduate tab on myUT) .

College Forms

Composition of Committee 

Change Status Request

Registration for Major & Minor Exams

Official Notice

Exam Results & Proposal Form 

 

Submission Deadlines 

Summary of Requirements for Degrees and Certificates

 

Master

Comp Exam

Master Project

Master Thesis

Educational Specialist

EdD/DE

 

Doctorate

Dissertation

Doctor

Scholarly

Grad Certificate

Advisor

First Step

First Step

First Step

First Step

First Step

First Step

First Step

First Step

Typed Plan of Study

First Sem

First Sem

First Sem

First Sem

First Sem

First Sem

First Sem

First Sem

GRAD Form Complete

Before Research

Before Research

Before Research

Before Research

Before Research

At time of Proposal

Before Research

Before Research

Academic Committee

During First Year

During First Year

During First Year

None

During First Year

During     First Year

None

None

Comp Exam

Yes

No

No

No

Yes

Yes

No

No

Concept for Research

No

Suggested

Suggested

No

Suggested

Suggested

Suggested

No

Research Committee

No

2 faculty

3 faculty

None

4 faculty

4 faculty

1 faculty

No

CITI train

IRB approve

Not Necessary

If Subjects Used

Required

No

If Subjects Used

Required

If Subjects Used

No

Application to Graduate

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Acceptance of Thesis/Dissertation

No

No

Yes

No

Yes

Yes

No

No

Defense/ Present

No

No

Yes

No

Yes

Yes

Yes

No

Approval;

IRB

Yes

Yes

Yes

No

Yes

Yes

Yes

No

College Approval

No

Yes

Yes

No

Yes

Yes

Yes

No

IRB Final Report

Yes

Yes

Yes

No

Yes

Yes

Yes

No

ETD Format

No

No

No

No

Yes

Yes

No

No

Submit to COGS

No

No

Yes

No

Yes

Yes

No

No

 

Grade Appeal and Academic Grievance Procedure

For Graduate Students of the

Judith Herb College of Education

 

An academic grade appeal is one in which a graduate student disputes a particular grade.  An academic grievance involves an alleged instance of inappropriate academic behavior.  Appeals dealing with sexual harassment or academic dishonesty, including but not limited to cheating or plagiarism, are explicitly exempt from this process and shall be dealt with under the relevant University policies and procedures.

Any academic grade appeals or academic grievances must be initiated within the semester following the receipt of the contested grade or alleged behavior not including summer. 

Steps of the Academic Grade Appeal and Academic Grievance

1.  Verbally discuss the grade or troublesome behavior with the instructor involved.  

2.  If a verbal attempt to resolve the problem fails, the student may initiate the appeal/grievance process through a written request for reconsideration to the instructor within 7 days.  The instructor must provide a written response to the student within 7 days.

3.  If no mutually agreeable resolution can be achieved, either party may present in writing his/her position to the chair of the department within 7 days for a grade appeal or within 30 days for an academic grievance.  Either the student or the faculty member may provide the chair with relevant information.  The chair must provide a written determination within 14 days.

4.  If the problem is not resolved at the department level, either party may appeal in writing to the Dean’s designee, the Associate Dean for Graduate Education.  Following the chair’s determination, a written request for a resolution must be made to the Associate Dean within 14 days for a grade appeal or within 30 days for an academic grievance.  The Associate Dean shall review all relevant documentation and may interview the student and faculty member involved.  The Associate Dean may request a recommendation from the Academic Affairs Committee.  If no resolution can be reached within 14 days of the request for a resolution, the Associate Dean will issue a decision. 

5.  The Associate Dean’s decision may be appealed by either the student or the faculty member to the Dean of the College of Graduate Studies within 14 days for a grade appeal or 30 days for an academic grievance.  See the COGS Grade Appeal Procedure for Graduate Students or the Academic Grievance for the procedures that apply beyond the JHCOE.

 

 

 



Last Updated: 10/3/16