Responsibility for UToledo Vehicles
departmental vehicle responsibility
Vehicle repairs, inspections and services
- Responsible departments must coordinate with approved vendors to ensure the vehicles proper use, care and operation.
- Responsible department must schedule the appointment, coordinate vehicle drop-off & pick-up.
- Responsible department will oversee payment of all vehicle services.
Yearly Maintenance Requirements
- Preventative Maintenance Repairs are required every 6 months or 6,000 miles (whichever comes first) these services include: lube, filter & oil changes.
- Corrective Repairs include: normal wear and tear repairs.
- Emergency Road Service include: unexpected repairs such as - flat tires, broken windshield, towing and etc.
Annual Vehicle Inspection Requirement
- Responsible department must schedule an annual inspection. This inspection can occur during a scheduled preventative maintenance work.
- Must use preferred vehicle maintenance vendor.
- Vendor will provide you with electronic or paper copy of completed checklist.
- Copy of the completed checklist must be sent to UTFleetOps@utoledo.edu
Preferred Vendors: https://www.utoledo.edu/depts/supplychain/purchasing/preferred_suppliers/vehiclemaint.html
Copy of Annual Vehicle Inspection form is required by June 30th each fiscal year for compliance, reporting & insurability of vehicles. Failure to comply by the deadline may result in loss of vehicle insurance.