Office of Student Involvement & Leadership

Event Request Process

PLAN AHEAD! 

Event requests (includes room reservation) must be submitted at least 28 days (4 weeks) prior to the event. Requests submitted within less time may not be approved.

Process

1. Explore reservable spaces for student organizations: Identify first choice space and other options that would work.
2. Submit your event in the Involvement Network (InvoNet).
   • Click the hyperlink in bullet 2. to learn how to submit an event in InvoNet.
   • On the first page, put your first location preference under the location section. You will be asked your alternate location preferences later on in the Event Request Form.
   • During the event review process, comments and questions may be posted on the submission. This information is also e-mailed to the requestor and may need a response.
3. Attend a Pre-event Planning Meeting. (If required, this will be scheduled by the OSIL Events Coordinator. The more complicated your event, the earlier this should be.)
4. Finalize the logistics of your event.
5. Have your event.
6. Get feedback on your event.

RESOURCES

Need assistance with things like food, fundraisers, risk management, and more?

Details are located in the STUDENT ORGANIZATION MANUAL under Event Planning. 

changes to your event

Check the status of your event submission

Occasionally, you may need to go back and review the submission to an event that you or others created. If your event submission is in Started, Approved, or Denied status, you can make any edits to the details of your event or any additional information that your campus requested from you, however changes you make to a Approved or Denied event may require an additional approval from a campus administrator. You will receive a notification in your messages inbox once your event has been approved or denied. Click on the title above for more information.

Resubmitting a Denied Submission

When making edits to a previously approved or denied event submission, you will need to click the Resubmit button on the Review Event Submission page for your event request to be submitted with your applied edits. Click on the title above for more information regarding how to resubmit a denied submission after making edits.

Canceling an Event

If leaders cancel a scheduled event at least 5 business days before the event date, there will be no charges related to police officers but any facility rental deposit paid will be forfeited. To cancel an event, communicate directly to the individual who gave you a facilities reservation confirmation AND the Office of Student Involvement & Leadership. Cancellation of an event with less than 5 business days’ notice may result in police officer billing (if applicable). It is the organization’s responsibility to communicate the cancellation to the general student body.