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University of Toledo

Importation & Exportation of Live Animals

The information below provides information on importing live animals from, or exporting live animals to, collaborating institutions or unapproved vendors. This service is provided by DLAR to assist you with your UToledo research.

Form location & instructions

Form Location on the Z Drive: Z:\DeptLabAnimalResearch\UTResearchers\Animal Import-Export
File Name: Import-Export Request (PDF File)

Instructions

  1. Complete the Animal Import/Export Request Form
    • You must notify the IACUC prior to starting the import/export process including creating a PO.
    • All imports/exports require an MTA Checklist to be completed through the Technology Transfer Office.
    • All imports/exports must be approved by the DLAR Laboratory Animal Manager and Veterinarian.
    • Once approved, the shipment of animals will be arranged by DLAR.
    • Process times may range from weeks to months for various reasons. Please plan accordingly.
    • THIS FORM CANNOT BE PROCESSED UNLESS IT IS FULLY COMPLETED.
  2. To request the import/export of animals to/from a non-approved vendor source, please complete the form and email it to:

Importation of Live animals
  • DLAR must receive a completed Animal Import/Export Request Form before the import process can begin.
  • The receiving institution must meet DLAR's animal health requirements. If they do not, the import may be denied.
  • When approved, animals are received into quarantine. It is important to note that most animals are quarantined in Wolfe Hall DLAR at the main campus.
  • The quarantine period may last several weeks. During that time, animals are isolated and accessible only by DLAR staff and will be tested for common pathogens. Once cleared, the animals are released to the appropriate housing room.
    • Quarantine testing fees are allocated in Concur to the Banner index provided on the Animal Import/Export Request Form.
  • In most cases, the receiving institution (UToledo) pays for the shipping/courier fees.
    • Shipping/courier fees are allocated in Concur to the Banner index provided on the Animal Import/Export Request Form.
  • All other associated fees are included on the PI’s monthly per diem’s invoice.
Importation Fees

Fees Allocated in Concur to Banner Index Provided

  • Shipping/Courier Costs - May range from $500 - $2000+
  • Quarantine or Additional Testing - May range from $150 - $700+

Fees are subject to change without notice.

Fees Charged on Monthly Per Diems Invoice

  • Domestic Administration Fee
    $90 up to 2 hours then $45 per hour
  • International Administration Fee
    $150 up to 3.5 hours then $45 per hour
Exportation of live animals
  • DLAR must receive a completed Animal Import/Export Request Form before the export process can begin.
  • Animal health and husbandry information is shared with the receiving institution. Any additional health testing required is at the expense of the UToledo research lab.
    • Fees will be allocated in Concur to the Banner index provided on the Animal Import/Export Request Form.
  • Once approved by the receiving institution, shipping arrangements are made by DLAR with the receiving institution. Our preferred courier is Validated Delivery Solutions.
  • Shipping supply costs, administrative processing fees, technical time and senior technical time related to the export, are all charged directly to the UToledo research lab.
    • In most cases, the receiving institution pays for the actual shipping/courier fees. If not, shipping/courier fees will be allocated in Concur to the Banner index provided on the Animal Import/Export Request Form.
exportation fees

Fees Allocated in Concur to Banner Index Provided*

  • Additional testing required by the receiving institution (when applicable) - May range from $150 - $700+
  • Shipping/Courier Costs (when applicable) - May range from $500 - $2000+

Fees Charged on Monthly Per Diems Invoice*

  • Domestic Administration Fee
    $90 up to 2 hours then $45 per hour
  • International Administration Fee
    $150 up to 3.5 hours then $45 per hour
  • Shipping Supplies - $72 per crate
    $72 includes 1 crate, 1 divider and 1 hydrogel (additional dividers and hydrogel are included in miscellaneous fees below)
  • Tech Time - $30 per hour
    Includes assembling shipping crates and packaging animals
  • Senior Tech Time - $45 per hour
    Includes pre-shipment health check  and health certificate
  • Miscellaneous Fees - Varies
    Additional dividers - $8 each, Additional hydrogel - $2 each, etc.

*UToledo PI's that are to be reimbursed for any of the above fees from the receiving instutiton will need to invoice the receiving institution through their department. DLAR does not provide this service.

Fees are subject to change without notice.

for assistance or questions

"All animals must be acquired lawfully, and the receiving institution should ensure that all procedures involving animal procurement are conducted in a lawful manner. Transportation of animals is governed by a number of U.S. regulatory agencies and international bodies. Movement of animals within or between sites or institutions should be planned and coordinated by responsible and well-trained persons at the sending and receiving sites to minimize animal transit time or delays in receipt."

Last Updated: 3/22/24