Key Eligibility and Lock Boxes

Master & Sub-Master Key Eligibility and Requirements

Master Keys are the highest level of access within a keying system hierarchy. Master keys will open multiple doors keyed under its system.

Sub-Master Keys are the second highest level of access within a keying system hierarchy. These keys will open multiple doors within its keying “branch” of the key system.

Loss of either of these keys may result in widespread re-keying and/or entry re-coring, for which the key approving index would be responsible for all associated costs and fees.

Due to the levels of access these key types provide, Master Keys and Sub-Master keys are a restricted key, and only granted to eligible employees. All Key Access Level Eligibility can be reviewed below and in our F&C Key Control S.O.P.

Additionally, only four (4) total assignments per index will be allowed for both master keys and sub-master keys. All department index master and sub-master key assignments will be reviewed before any new requests are fulfilled. New requests may be denied if there are too many of these keys assigned or unreturned.

Key Eligibility

• Great Grand-Master (Access to all HSC Facilities)– President & Senior Administration; AVP Facilities
  Grand Master/Master (HSC) & Master (MC) – President & Senior Administration; Department VPs/Directors; Appropriate Facilities Staff; ONE (1) Departmental copy allowed to be kept in lock box in main office – (access controlled by assigned department) (Master keys limited to 4 total to approving department index)
• Sub-Master Keys– Employees as needed to perform duties with special approval by Director/Dean/Chair only. (Sub-Master keys limited to 4 total to approving department index)
• Single Door Lock– Employee as needed to perform duties
• Building Entrance– Employees as needed to perform duties
• Construction/Mechanical Rooms, Custodial Closets, Restricted Access Areas – Facilities Staff as needed to perform duties; Contractor granted special permission by Facilities.

Departmental Master and Sub-Master Lock Box Requirement:

One (1) departmental master and/or sub-master assignment allowed to each departmental index, with the requirement this key remains on campus, and secured in the department office in an F&C approved lock box. Initial coordination of lock box will be facilitated through Facilities & Construction, but final costs associated with purchase and installation of lock box is the responsibility of the requesting department.

Lock Box access is managed by the department and access can be given to anyone who may require wider access to the area. Departmental Master and Sub-Master Keys are required to remain on campus.