University Policy

Policies Posted for Comment

Draft and recently signed policies are posted here for review and comment by The University of Toledo community for thirty days. Draft policies do not have official status as approved policies until the Approving Officer has signed the policies. Some policies may be signed in advance of the vetting period to comply with the requirement of federal or state laws or regulations or accrediting agencies.

Please direct any comments or questions regarding the policies posted for comment to or click on the icon under "comment on this policy." Please state the name of the policy in the subject line. Comments received on the policy will be forwarded to the policy's responsible agent or agent's designee.

To join our mailing list for email notification of updates and additions to the Policies Posted for Comment, please send an email to with "policies posted for comment" in the subject line.

General Academic - 1 policy
Human Resources -  2 policies
Legal Affairs - 1 policy
Research - 1 policy

General Academic - 1  policy

Policy NameDraft 3364-71-01 Academic standing
Description(Major revision of existing policy) The purpose of this policy is to define academic good standing and to provide criteria by which students can be suspended due to poor academic performance.  The revision provides a clearer definition of probation, and sets guidelines on the use of probation prior to suspension.  It also draws a distinction between suspension from the University as a whole, and program Ineligibility per the guidelines of a particular academic program (which does not necessarily result in suspension from the university as a whole).  It also clarifies readmission from suspension and the conditions such students must subsequently meet in order to maintain enrollment at the University of Toledo.
Comment Period:  March 27, 2018 – April 26, 2018
Comment on this policy:  3364-71-01

Human Resources - 2 policies

Policy Name:   Draft 3364-25-17 Pre-employment drug testing
Description:  (Minor/technical revision of existing policy) UTMC is committed to maintaining a workplace that is free from the detrimental effects of drug and/or alcohol abuse.  To prevent hiring or otherwise placing individuals whose use of controlled substances indicates a potential for impaired or unsafe job performance, the health science campus conducts pre-employment drug testing.  Revisions were made specifically to sections (B) and (C).  On April 5, 2018 a revision was made to section (A).  Please note: the University will be operating under the revised policy during the 30-day comment period.
Scope: Final candidates hired or rehired for faculty, staff, contingent, temporary, resident, and select graduate and undergraduate student positions as part of the hiring process on the Health Science Campus.
Comment Period:   April 5, 2018 – May 7, 2018
Comment on this policy:  3364-25-17

Policy NameDraft 3364-25-123 Leaves of absence (other than FMLA) and sick leave accrual
Description(Major revision of existing policy) The purpose of this policy is to explain the various leaves of absence with the exception of the Family Medical Leave Act leave.  Specifically covered in this policy are the following:  Funeral Leave, Military Reserve Duty Leave, Sick Leave, Leave of absence without pay, and Parental Leave.  The revisions expand the definition of “immediate family” for consistency.  Also addressed comments under Military Reserve Duty Leave language.
Scope: University of Toledo – All campuses; non-bargaining unit employees
Comment Period:  April 9, 2018 – May 9, 2018
Comment on this policy:  3364-25-123

Legal Affairs - 1 policy

Policy NameDraft 3364-10-02 Public records policy
Description(Minor revision of existing policy) The purpose of this policy is to facilitate prompt access to The University of Toledo’s public records and to ensure compliance by all employees responsible for making university records available to the public with the Ohio “Public Records Act.”  The revisions expand the policy statement, provide the definition of a public record, as well as additional details in procedures and the addition of (D)(3)(b).
Scope: University of Toledo Campuses
Comment Period:  April 17, 2018 – May 17, 2018
Comment on this policy:  3364-10-02

Research - 1 policy

Policy Name:  Draft 3364-70-23 Facilities and administrative (F&A) costs for sponsored research and programs
Description:  (Minor/technical revision of existing policy) The purpose of this policy is to provide guidance on the use of F&A costs in sponsored research and programs proposal and budget development, and the distribution of recovered F&A funds between the central administration and college/departmental accounts. The revision clarifies the rate charged for different categories of projects such as research, local government, and clinical studies. It also clarifies how residual funds from projects are handled. Finally, it eliminates redundancies therein.
Comment Period:  March 30, 2018 – April 30, 2018
Comment on this policy:  3364-70-23

Policies for rescission -

Policies recommended for rescission are posted here for comment by The University of Toledo community for thirty days. Please direct any comments or questions regarding the policies recommended for rescission to


Last Updated: 4/25/18