University Policy

Policies Posted for Comment

Draft and recently signed policies are posted here for review and comment by The University of Toledo community for thirty days. Draft policies do not have official status as approved policies until the Approving Officer has signed the policies. Some policies may be signed in advance of the vetting period to comply with the requirement of federal or state laws or regulations or accrediting agencies.

Please direct any comments or questions regarding the policies posted for comment to policies@utoledo.edu or click on the icon under "comment on this policy." Please state the name of the policy in the subject line. Comments received on the policy will be forwarded to the policy's responsible agent or agent's designee.

To join our mailing list for email notification of updates and additions to the Policies Posted for Comment, please send an email to policies@utoledo.edu with "policies posted for comment" in the subject line.

Finance - 2 policies
College of Medicine and Life Sciences – 2 policies
Human Resources - 3 policies
Legal Affairs - 1 policy
Research - 2 policies
University Inclusiveness - 1 policy
UTMC - 2 policies
Policies for rescission - 1 policy


College of Medicine and Life Sciences – 2 policies

Policy NameDraft 3364-81-04-012-04  COMLS Combined degree programs for medical students

Description: (Major revision of existing policy)  The revisions are in (D) and outlines the combined M.D. and Doctor of Philosophy degree program and application procedures along with the combined M.D. and MSBS degree program.  A section was added regarding the combined M.D. and Preclinical Student Fellowship Program in pathology certificate and combined M.D. and Master of Public Health Degree Program.
Scope: All University of Toledo Campuses
Comment Period: July 1, 2019 to July 31, 2019
Comment on this policy: 3364-81-04-012-04

Policy Name:    3364-81-23  COMLS Guidelines for Establishing Undergraduate Degree to MD Degree Programs
Description:  (New policy proposal)  The purpose of this policy is to provide guidance for establishing early decision, guaranteed admission, and other pathway/pipeline programs to the UT College of Medicine and Life Sciences (COMLS) MD program for undergraduate students at The University of Toledo.
Scope: All University of Toledo Campuses
Comment Period:    July 16, 2019 to August 15, 2019
Comment on this policy:  3364-81-23  


Finance - 2 policies

Policy NameDraft 3364-40-03  Travel and business expense reimbursement
Description: (Minor/technical revision of existing policy)  The revisions reflect the use of Concur for travel reimbursement. 
Scope: All University of Toledo Campuses
Comment Period: July 1, 2019 to July 31, 2019
Comment on this policy: 3364-40-03

Policy NameDraft 3364-40-16  Purchasing card (P-Card)
Description: (Minor/technical revision of existing policy)  The revisions reflect the use of Concur for P-card expense review and allocation. 
Scope: All University of Toledo Campuses
Comment Period: July 1, 2019 to July 31, 2019
Comment on this policy: 3364-40-16


Human Resources – 3 policies

Policy Name:    3364-25-04  Personnel records
Description:  (Minor/technical revision of existing policy)  Revisions change employment “file” to employment “record” and confirm that verifications of licensure, certification and registration are maintained in the department file.
Scope:    The University of Toledo – All Campuses
Comment Period:    July 18, 2019 to August 19, 2019
Comment on this policy:  3364-25-04 

Policy Name:    3364-25-07   New employee orientation
Description:   (Minor/technical revision of existing policy)  The policy is being updated to reflect the current content of new employee orientation.  The policy revisions include clarifying the content of the HR new employee orientation to reflect the current practice.  In addition, language has been added that will remove the requirement for an employee who has been rehired within one year by the University to attend the new employee orientation or HSC orientation.
Scope:    The University of Toledo – All Campuses
Comment Period:    July 18, 2019 to August 19, 2019
Comment on this policy:  3364-25-07 

Policy Name:    3364-25-09  Licensure verification
Description:   (Minor/technical revision of existing policy)  The revisions clarify that it is an employee’s responsibility to maintain required licensure, certification or registration during employment and that failure to do so may subject an employee to disciplinary action up to and including termination.
Scope:    The University of Toledo – All Campuses
Comment Period:    July 18, 2019 to August 19, 2019
Comment on this policy:  3364-25-09 


Legal Affairs – 1 policy

Policy NameDraft 3364-10-07  Delegation of authority for development, review and signature of university policies
Description: (Major revision of existing policy)  This revision streamlines the scope of duties of each department listed in the policy, as well as limits the position titles with signature authority to sign policies on behalf of the University.
Scope: All University of Toledo Campuses
Comment Period: July 1, 2019 to July 31, 2019
Comment on this policy: 3364-10-07


Research – 2 policies

Policy Name:    3364-70-09    Compensation for treatment of injuries to subjects in covered commercially sponsored clinical trials
Description:  (Minor/technical revision of existing policy)  Revisions include an addition to the definition of a covered clinical trial to include FDA approved drugs/devices for a new indication, and the removal of an insurance waiver for sponsors that would allow them to bill insurance but not Medicare for subject injury claims.
Scope:    All University of Toledo Campuses
Comment Period:    July 17, 2019 to August 16, 2019
Comment on this policy:  3364-70-09  

Policy Name:    3364-70-05    Protection of human subjects in research
Description:  (Major revision of existing policy)  Revisions include procedural language removal so as to focus on policy only, changes based on current RSP organizational structure, revisions and statements regarding authority, and revisions to reflect the revised federal human subject regulations.
Scope:    All University of Toledo Campuses
Comment Period:    July 17, 2019 to August 16, 2019
Comment on this policy:  3364-70-05  


University Inclusiveness– 1 policy

Policy Name:    3364-50-01    The University of Toledo Title IX Policy
Description:  (Major revision of existing policy)  Revisions include change of policy name from Sexual Misconduct Policy to Title IX Policy to better reflect full scope, definition of stalking revised to fall in line with benchmark institutions and best practices, removed 300 day time limit to file a complaint, altered the end of the investigation process to simply produce a report of the investigation—rather than provide a recommendation in student cases or a finding in employee cases, revised section on participants’ right to an advisor by allowing respondents and complainants to have a procedural advisor and/or a support person and clarified each role, and revised state law definitions to reflect current definitions in the Ohio Revised Code.
Scope:    All University of Toledo Campuses
Comment Period:    July 17, 2019 to August 16, 2019
Comment on this policy:  3364-50-01 


UTMC – 2 policies

Policy NameDraft 3364-87-43  Use of hospital assigned DEA numbers
Description: (New policy proposal)  The purpose of this policy is to avoid misuse of the hospital DEA number and to comply with DEA regulations. 
Scope: All University of Toledo Campuses
Comment Period: July 2, 2019 to August 1, 2019
Comment on this policy: 3364-87-43

Policy Name:    3364-100-45-06  Code Blue Policy and Procedures
Description:  (Major revision of existing policy)  This policy changes the composition of Code Blue Team members. Code Team Member duties have also been updated.
Scope:  
The University of Toledo Medical Center and its Medical Staff
Comment Period:    July 8, 2019 to August 7, 2019
Comment on this policy:  3364-100-45-06  


Policies for rescission - 1 policy

Policies recommended for rescission are posted here for comment by The University of Toledo community for thirty days. Please direct any comments or questions regarding the policies recommended for rescission to policies@utoledo.edu.

Policy Name 3364-70-07 University of Toledo personnel working at national laboratories-compliance with institutional agreements has been recommended for rescission because the policy is no longer necessary.
Comment Period:    July 17, 2019 to August 16, 2019

Last Updated: 7/18/19