University Policy

Policies Posted for Comment

Draft and recently signed policies are posted here for review and comment by The University of Toledo community for thirty days. Draft policies do not have official status as approved policies until the Approving Officer has signed the policies. Some policies may be signed in advance of the vetting period to comply with the requirement of federal or state laws or regulations or accrediting agencies.

Please direct any comments or questions regarding the policies posted for comment to policies@utoledo.edu or click on the icon under "comment on this policy." Please state the name of the policy in the subject line. Comments received on the policy will be forwarded to the policy's responsible agent or agent's designee.

To join our mailing list for email notification of updates and additions to the Policies Posted for Comment, please send an email to policies@utoledo.edu with "policies posted for comment" in the subject line.


College of Nursing - 5 -policies

College of Pharmacy and Pharmaceutical Sciences - 1 policy
Graduate Academic Policies - 1 policy
Human Resources and Talent Development - 2 policies
Research - 5 policies
UTMC - 3 policies
Recommendation to Rescind a Policy


College of Nursing - 1 policy

Policy Name: Draft 3364-82-06  Appeal of disciplinary action and due process, College of Nursing
Description:  (Major revision of existing policy) Students enrolled in the College of Nursing are subject to the general rules of conduct for the College of Nursing  and The University of Toledo at large, as well as additional standards of conduct and professionalism applicable to nursing students.  Revisions are tracked in the posted policy.
Scope:    All University of Toledo campuses
Comment Period:   November 30, 2016 –  January 3, 2017
Comment on this policy:  3364-82-06

Policy NameDraft 3364-82-01  CNE Honorarium policy
Description:  (Minor/technical revision of existing policy)  Specific procedures must be followed when planning and administering American Nurses Credentialing Center/Ohio Nurses Association OH—026 Provider Unit Continuing Nursing Education (CNE) activities that reimburse expenses and pay honoraria to University of Toledo faculty. The College of Nursing CNE requires written policies and procedures governing honoraria and reimbursement of out-of-pocket expenses for UT faculty and guest speakers/presenters.  Revisions are tracked in the posted policy.
Scope:    UT Faculty, Staff, Students and Joint Sponsors
Comment Period:   December 16, 2016 –  January 31, 2017
Comment on this policy  3364-82-01

Policy NameDraft 3364-82-02  CNE Guidelines for commercial support
Description:  (Minor/technical revision of existing policy)  Specific procedures must be followed when planning and administering ANCC/ONA continuing nursing education activities that receive commercial support funding. American Nurses Credentialing Center defines “commercial support” as when a commercial entity provides money or in-kind services to a provider for an activity.  Revisions are tracked in the posted policy.
Scope:    UT Faculty, Staff, Students and Joint Sponsors
Comment Period:   December 16, 2016 –  January 31, 2017
Comment on this policy  3364-82-02

Policy NameDraft 3364-82-03  CNE Activity planning process
Description:  (Minor/technical revision of existing policy)  Specific planning processes and organizational criteria must be followed when presenting a American Nurses Credentialing Center/Ohio Nurses Association continuing nursing education (CNE) Provider Unit activity as defined in the 2015 Provider Unit Manual. All activities must be planned and implemented with the full knowledge of the UT CNE Director. Revisions are tracked in the posted policy.
Scope:    UT Faculty, Staff, Students and Joint Sponsors
Comment Period:   December 16, 2016 –  January 31, 2017
Comment on this policy  3364-82-03

Policy NameDraft 3364-82-04 CNE Conflict of interest and disclosure
Description:  (Minor/technical revision of existing policy)  Specific planning processes and organizational criteria must be followed to identify and resolve all conflicts of interest for a continuing nursing education (CNE) activity. The American Nurses Credentialing Center (ANCC) position on conflict of interest states,  a conflict of interest exists if an entity that is in a position to benefit financially from the success of a CNE activity is also in a position to influence the content, design, or implementation of the CNE activity. Revisions are tracked in the posted policy.
Scope:    UT Faculty, Staff, Students and Joint Sponsors
Comment Period:   December 16, 2016 –  January 31, 2017
Comment on this policy  3364-82-04


College of Pharmacy and Pharmaceutical Sciences - 1 policy

Policy Name:   Draft 3364-83-07  Academic performance and progression standards
Description:  (Major revision of existing policy)  The policy defines academic performance and progression standards for the Doctor of Pharmacy program.
Scope:    This policy applies to all students enrolled in the Doctor of Pharmacy Program of the College of Pharmacy and Pharmaceutical Sciences
Comment Period:   December 16, 2016 –  January 31, 2017
Comment on this policy  3364-83-07


Graduate Academic Policies - 1 policy

Policy NameDraft 3364-77-07  Graduate student missed class policy
Description:  (New policy proposal)  This policy supersedes and replaces all previous policies on graduate student missed classes. The university supports basic protections and reasonable accommodations for graduate students who miss class with excused absences. Graduate students are expected to attend every class meeting of courses in which they are registered.
Scope:    All graduate students at the University of Toledo other than students of programs awarding the J.D., M.D. or Pharm. D.
Comment Period:   December 16, 2016 –  January 31, 2017
Comment on this policy  3364-77-07


Human Resources and Talent Development

Policy Name:   Draft 3364-25-14  Inclement weather or other emergency/disaster
Description:  (Minor/technical revision of existing policy) The University of Toledo is committed to community safety and continuation of essential operations during inclement weather and other emergencies.  In the interest of safety, classes and events on all campus may be cancelled or delayed during hazardous weather/disaster.  Essential services on all campuses will continue.     Proposed revisions are tracked in the posted draft policy.
Scope:    All campuses
Comment Period:   January 17, 2017 –  February 17, 2017
Comment on this policy  3364-100-25-14

Policy Name:   Draft 3364-25-45  Performance evaluation, non-faculty
Description:  (Minor/technical revision of existing policy) The University of Toledo is committed to providing timely and relevant feedback to employees about their job performance, advancement opportunities, areas of strength and areas for improvement.  All management will have the overall responsibility of ensuring that all evaluations are completed and submitted to the Human Resources and Talent Development Department in a timely manner. Proposed revisions are tracked in the posted draft policy.
Scope:    All campuses
Comment Period:   January 17, 2017 –  February 17, 2017
Comment on this policy  3364-25-45


Research - 5 policies

Policy Name:   Draft 3364-70-04  Patent policy
Description:  (Minor/technical revision of existing policy)  It is the policy of The University of Toledo to treat all faculty, staff, and students equally with respect to their rights as inventors of creations, discoveries, inventions or patents. The policy provides a guideline for the ownership and disposition of any creations, discoveries, inventions, or patents that result from research, investigation or work conducted by university faculty, staff, or students.  Revisions are tracked in the posted policy.
Scope:    This policy applies to all campuses
Comment Period:   December 16, 2016 –  January 31, 2017
Comment on this policy  3364-70-04

Policy Name  Draft 3364-70-12  Material transfer policy
Description:  (Minor/technical revision of existing policy)  All research materials that are transferred into or outside of The University of Toledo  must be accompanied by either an incoming or outgoing material transfer agreement (MTA), which will be reviewed and executed by a representative in the technology transfer department.  The purpose is to implement a process for the transfer of research material. This policy is designed to ensure that university has an opportunity to review the terms that accompany materials that are transferred into or outside of University.  Revisions are tracked in the posted policy.
Scope:    This policy applies to all campuses
Comment Period:   December 16, 2016 –  January 31, 2017
Comment on this policy  3364-70-12

Policy Name:   Draft 3364-70-13  Disposition of start-up equity
Description:  (Minor/technical revision of existing policy)  The University of Toledo (“University”) may accept equity or warrants in a start-up company as partial consideration for a license agreement.  The license agreement will include language that allows University to assign its rights in any such equity interest to a third party designee. Provide a procedure for the assignment and liquidity of equity interests or warrants obtained by University through a license agreement.  Revisions are tracked in the posted policy.
Scope:    This policy applies to all campuses
Comment Period:   December 16, 2016 –  January 31, 2017
Comment on this policy  3364-70-13

Policy Name:   Draft 3364-70-14  Copyright policy
Description:  (Minor/technical revision of existing policy)  The purpose of the policy is to provide a guideline for copyrightable subject matter that is developed at University.  Revisions are tracked in the posted policy.
Scope:    This policy applies to all campuses
Comment Period:   December 16, 2016 –  January 31, 2017
Comment on this policy  3364-70-14

Policy Name  Draft 3364-70-15 Commercialization policy
Description:  (Minor/technical revision of existing policy)  Pursuant to Ohio Revised Code, Section 3354.14, The University of Toledo board of trustees has determined that all University of Toledo employees should be afforded the opportunity to hold personal financial interests in companies commercializing technology developed in conjunction with their university research and development activities.  The purpose of the policy is to provide a guideline for university employees’ entrepreneurial participation in the licensing, development, and commercialization of University Intellectual Property.  Revisions are tracked in the posted policy.
Scope:    This policy applies to all campuses
Comment Period:   December 16, 2016 –  January 31, 2017
Comment on this policy  3364-70-15


UTMC - 3 policies

Policy Name:   Draft 3364-100-10-09  Consent for Human Immunodeficiency Virus (HIV) testing
Description:  (Minor/technical revision of existing policy) HIV testing may be performed on the order of a physician or health care provider who, in the exercise of the provider’s professional judgment and within the provider’s scope of practice, determines the testing to be necessary for diagnosis and treatment.  No specific consent is needed for the HIV testing if the patient or patient’s designated decision maker has given consent for medical or other health care treatment.  The patient or patient’s decision maker will be informed of their right to an anonymous test.  The purpose of the policy is to provide procedures in accordanc e with Ohio law for HIV testing and provide the opportunity for patients to ask questions. Proposed revisions are tracked in the posted draft policy.
Scope:    The University of Toledo Medical Center and its Medical Staff
Comment Period:   January 17, 2017 –  February 17, 2017
Comment on this policy  3364-100-10-09

Policy Name:   Draft 3364-100-50-38  Sentinel events/adverse events
Description:  (Major revision of existing policy) UTMC strives to perfect the quality and safety of patient care through the evaluation of events to determine the presence of Adverse or Sentinel events and to take appropriate steps to continuous improve quality and safety.  This policy provides a process that allows for early identification, immediate investigation, expeditious response and determination of whether the incident is a Sentinel Event resulting the need for a Root Cause Analysis.  Proposed revisions are tracked in the posted draft policy.
Scope:    The University of Toledo Medical Center and its Medical Staff
Comment Period:   January 17, 2017 –  February 17, 2017
Comment on this policy  3364-100-50-38

Policy Name:   Draft 3364-100-53-11  Sedation/analgesia by non-anesthesiologists
Description:  (Minor/technical revision of existing policy) This policy provides a framework for the care and monitoring of patients receiving sedation/analgesia by non-anesthesiologists when undergoing therapeutic or diagnostic procedures. The purpose of the policy is to safely provide control of pain, anxiety, and/or apprehension for patients undergoing diagnostic and/or therapeutic procedures.   Proposed revisions are tracked in the posted draft policy.
Scope:    The University of Toledo Medical Center and its Medical Staff
Comment Period:   January 17, 2017 –  February 17, 2017
Comment on this policy  3364-100-53-11


Recommendation to Rescind a Policy

3364-25-103  Surviving spouse benefits contract employees has been recommended for rescission because the matters covered are either obsolete or covered under other currently existing policies.  Comment periodJanuary 17, 2017 – February 17, 2017.  Comment on this policy:  send email t to policies @ utoledo.edu.

Policies recommended for rescission are posted here for comment by The University of Toledo community for thirty days. Please direct any comments or questions regarding the policies recommended for rescission to policies@utoledo.edu

Last Updated: 1/18/17