University Policy

Policies Posted for Comment

Draft and recently signed policies are posted here for review and comment by The University of Toledo community for thirty days. Draft policies do not have official status as approved policies until the Approving Officer has signed the policies. Some policies may be signed in advance of the vetting period to comply with the requirement of federal or state laws or regulations or accrediting agencies.

Please direct any comments or questions regarding the policies posted for comment to policies@utoledo.edu or click on the icon under "comment on this policy." Please state the name of the policy in the subject line. Comments received on the policy will be forwarded to the policy's responsible agent or agent's designee.

To join our mailing list for email notification of updates and additions to the Policies Posted for Comment, please send an email to policies@utoledo.edu with "policies posted for comment" in the subject line.

Legal Affairs - 2 policies
Public Safety - 1 policy
UTMC/Legal Affairs - 5 policies


Legal Affairs - 2 policies

Policy Name:   Draft 3364-10-13  Use of legal counsel
Description:  (Minor/technical revision of existing policy)  As set forth in section 3345.15 of the Ohio Revised Code, the Ohio attorney general represents the university and provides legal advice in all matters relating to the university’s powers and duties. One function of the university’s office of legal affairs is to assist the Ohio attorney general in carrying out this obligation.  The purpose of the policy is to clarify the use of legal counsel in all legal matters of the university.
Scope:    The University of Toledo
Comment Period:   April 5, 2016 – May 5, 2016
Comment on this policy  3364-10-13

Policy Name:   Draft 3364-10-15  Subpoenas
Description:  (Minor/technical revision of existing policy)  The office of legal affairs is responsible for coordinating responses to all subpoenas ordering the university or its officers, administrators, employees, faculty or residents due to his or her status as a university employee to respond.  The purpose of the policy is to protect the legal interests of the university by ensuring timely and appropriate responses to subpoenas directed to the university or any of its colleges, departments, or offices, and to subpoenas directed to officers, administrators, employees, faculty, or residents concerning their university duties.
Scope:    The University of Toledo, all campuses, and UTMC:  Any and all individuals who receive a subpoena related to university business (see section (C) Scope)
Comment Period:   April 5, 2016 – May 5, 2016
Comment on this policy  3364-10-15


Public Safety - 1 policy

Policy Name:   Draft 3364-61-03 Deadly weapons restrictions
Description:  (Major revision of existing policy) Revisions to the draft posted policy include the following:

  • "Deadly" was added to the weapons policy title and description
  • Deadly weapons were further defined as
    • dangerous ordnance as defined by the Ohio Revised Code 2923.11;
    • realistic replicas of deadly weapons on University premises are strictly prohibited, except as props in theater and film productions;
    • Such deadly weapons must be disabled but are permitted and must be properly secured when not in use in accordance with policies of the Department of Theatre and Film.
  • Deadly weapons in University buildings and venues are strictly prohibited, and prohibits all employees and contractors from possession, use and storage of weapons during work activities.
  • University students are subject to deadly weapons restrictions found in this policy and regulations cited in any related policy including but not limited to the Student Code of Conduct, housing agreements, event policies and other related University policies.
  • This policy does not apply to law enforcement officers coming on to university premises while engaged in the performance of their official duties or off-duty law enforcement officers qualified to possess an off-duty firearm by the officer’s employing agency.
  • All persons who enter University property are prohibited from carrying a concealed handgun/firearm (as prescribed under State Law) or prohibited weapon of any kind onto the property.  This applies to all employees, patients, students, faculty, and visitors on the property, customers and contractors.
  • Violations of this policy may result in discipline up to and including discharge from employment, discipline up to and including expulsion from the University, criminal charges filed and/or removal from University of Toledo property.

Scope:   All University of Toledo campuses - see paragraph (C)(1)
Comment Period:   April 12, 2016 –  May 13, 2016
Comment on this policy  3364-61-03


UTMC/Legal Affairs - 5 policies

Policy Name:   Draft 3364-10-03 Standard of care committee
Description:  (Minor/technical policy revision) The University of Toledo will create and maintain a Standard of Care Committee as part of its litigation management process that will review standard of care issues that allegedly resulted in claims.  In order to improve patient safety and reduce future risk exposures to UT and the University of Toledo Physicians, the Committee will communicate any standard of care or patient safety concerns to the Medical Staff Peer Review Committee.
Scope:   The University of Toledo
Comment Period:   April 12, 2016 –  May 13, 2016
Comment on this policy  3364-10-03

Policy Name:   Draft 3364-10-04  Claims management committee
Description:  (Minor/technical policy revision) The University of Toledo  will create and maintain a Claims Management Committee, as part of its litigation management process, that will evaluate claims made against UT, the University of Toledo Physicians, LLP, or other entities or individuals insured by the university insurance program to determine approximate economic severity, set reserves, assist with defense and litigation strategy, and do other things necessary for management of litigation.
Scope:   The University of Toledo and University of Toledo Physicians
Comment Period:   April 12, 2016 –  May 13, 2016
Comment on this policy  3364-10-04

Policy Name:   Draft 3364-10-05  Underwriting committee
Description:  (Major revision of existing policy) The University of Toledo will create and maintain an Underwriting Committee as part of its medical professional liability insurance underwriting process, which will establish a standardized process with guidelines for approving the insured practitioners of the UT professional liability insurance program.  The purpose of the policy is to establish the committee responsible for the underwriting process of the Insurance Program.
Scope:   The University of Toledo and The University of Toledo Physicians
Comment Period:   April 12, 2016 –  May 13, 2016
Comment on this policy  3364-10-05

Policy Name:   Draft 3364-10-06  Practice location approval
Description:  (Minor/technical revision of existing policy) The University of Toledo professional liability insurance program provides coverage to physicians and certain clinical associates  of The University of Toledo Physicians, LLC who practice at practice locations that have been approved by the Executive Vice President for Clinical Affairs and UT Dean, College of Medicine & Life Sciences.  Practice locations owned or controlled by UT or UTP (see Appendix A) have been pre-approved, however, Practice Location Fact Sheets and Procedure Checklists do need to be submitted to Risk Management for entry into the practice location database.  The purpose of the policy is to provide a procedure for approving the practice locations of Insureds for coverage under the UT professional liability insurance program.
Scope:   The University of Toledo and University of Toledo Physicians
Comment Period:   April 12, 2016 –  May 13, 2016
Comment on this policy  3364-10-06

Policy Name:   Draft 3364-10-16  Professional liability claims reporting and management
Description:  (Minor/technical revision of existing policy) The University of Toledo  will promptly report all professional liability claims for UT and the University of Toledo Physicians, that meet the criteria outlined in this policy, to The University of Toledo Insurance Program.  UT and UTP will promptly provide information related to actual or potential claims as required by this policy to the Office of Legal Affairs, Health Science Campus.  The purpose of the policy is to assure that all professional liability claims and anticipated potential professional liability claims of UT and UTP are appropriately managed to improve quality of care, reduce the financial impact to both UT and UTP and are properly reported to the Insurance Program for insurance coverage.
Scope:   The University of Toledo and University of Toledo Physicians
Comment Period:   April 12, 2016 –  May 13, 2016
Comment on this policy  3364-10-16


Recommendations to Rescind a Policy 

 

Policies recommended for rescission are posted here for comment by The University of Toledo community for thirty days. Please direct any comments or questions regarding the policies recommended for rescission to policies@utoledo.edu

Last Updated: 4/30/16