University Policy

Policies Posted for Comment

Draft and recently signed policies are posted here for review and comment by The University of Toledo community for thirty days. Draft policies do not have official status as approved policies until the Approving Officer has signed the policies. Some policies may be signed in advance of the vetting period to comply with the requirement of federal or state laws or regulations or accrediting agencies.

Please direct any comments or questions regarding the policies posted for comment to policies@utoledo.edu or click on the icon under "comment on this policy." Please state the name of the policy in the subject line. Comments received on the policy will be forwarded to the policy's responsible agent or agent's designee.

To join our mailing list for email notification of updates and additions to the Policies Posted for Comment, please send an email to policies@utoledo.edu with "policies posted for comment" in the subject line.


Compliance - 1 policy
Finance - 1 policy
Human Resources - 2 policies
Research - 2 policies
Student Life - 2 policies
University Inclusiveness - 1 policy
Policies for Rescission


Compliance – 1 policy

Policy Name:   Draft Policy 3364-15-15 Technology Accessibility
Description:  (Minor/technical revision of existing policy)  This policy establishes minimum standards for the accessibility of digital materials and technology to individuals with disabilities-based information and services considered necessary to meet this goal and ensure compliance with applicable state and federal regulations.  The University and University of Toledo Medical Center will adhere to standards set forth by Section 508 of the Rehabilitation Act of 1973 as well as the Web Content Accessibility Guidelines (WCAG 2.0) as defined by The World Wide Web Consortium (W3C).  The revisions separate policy from procedure with links provided to the relevant information.
Scope:   University of Toledo, University of Toledo Medical Center and Clinics
Comment Period:   May 31, 2018 – June 30, 2018
Comment on this policy: 3364-15-15


Finance – 1 policy

Policy Name:   Draft Policy 3364-40-01 Budget Authority and Control
Description:  (Major revision of existing policy)  The purpose of this policy is to define roles and responsibility for budget authorization and budget control.  The revision is primarily a restatement of the policy to provide more clarity in understanding the specific roles of each party/unit.  Additions include specifically identifying the funds (general, designated, and auxiliary funds) included in the operating budget and a statement that designated funds should be budgeted to break-even.
Scope:   All University of Toledo Campuses
Comment Period:   June 14, 2018 – July 16, 2018
Comment on this policy: 3364-40-01


Human Resources - 2 policies

Policy Name:   Draft Policy 3364-25-36 Vacation Policy
Description:  (Major revision of existing policy)  The purpose of this policy is to provide standardized practices and guidelines regarding earned paid time away from work.  The primary changes to this policy are with regard to the vacation holding accounts.  The new policy language requires employees with holding accounts to exhaust these hours first.  In addition, employees must use the holding account hours first before using hours in their vacation account with the ultimate goal of eliminating vacation holding accounts.  The policy is also being updated to reflect the payroll department’s current process to pay balances on the pay day that occurs four (4) weeks following the last regular paycheck to allow the individual and the supervisor time to record all time off.
Scope:   All University of Toledo Campuses
Comment Period:   June 11, 2018 – July 10, 2018
Comment on this policy: 3364-25-36

Policy Name:   Draft Policy 3364-25-45 Performance evaluation, non-faculty
Description:  (Minor/technical revision of existing policy)  The purpose of this policy is to provide timely and relevant feedback to employees about their job performance, advancement opportunities, areas of strength and areas for improvement.  The revisions include updating the requirement for a performance improvement plan if a “1” is issued in an area of any value or behavior and also clarification of the timelines for annual performance evaluations.
Scope:   All University of Toledo Campuses
Comment Period:   June 11, 2018 – July 10, 2018
Comment on this policy: 3364-25-45



Research – 2 policies

Policy Name:   Draft Policy 3364-70-27 The Use of Controlled Substances in Animal Research
Description:  (New policy proposal)  The purpose of this policy is to outline the procedures necessary to comply with federal and state laws and regulations governing controlled substances in animal research laboratories.  This policy applies to all UT faculty, students and staff using controlled substances in animal research.
Scope:   All University Research
Comment Period:   June 14, 2018 – July 16, 2018
Comment on this policy: 3364-70-27

Policy Name:   Draft Policy 3364-70-28  Internal Auditing of Clinical Research Policy
Description:  (New policy proposal)  The primary purpose of the internal audit process is to ensure the protection of human subjects, verify the validity and accuracy of data collection, identify non-compliance, and take corrective action when necessary.  The audit process involves verifying subject eligibility, protocol adherence, and regulatory compliance according to FDA, ICH Good Clinical Practice, University policies, and all other applicable regulations.  The internal auditing of clinical trials will promote continuous improvement opportunities by providing an increased awareness of University policies to researchers and staff as well as education of best practices to ensure the University is conducting consistent high quality research.
Scope:   All UT Campuses
Comment Period:   June 19, 2018 – July 19, 2018
Comment on this policy: 3364-70-28


Student Life - 2 policies

Policy Name:   Draft Policy 3364-30-03  Medical Amnesty
Description:  (Minor/technical revision of existing policy)  The revisions include procedure clarification regarding Medical Amnesty; clarification that student groups/student organizations are not eligible to receive medical amnesty, but the act of responsibility will be considered when sanctioning for the behavior(s); clarification that this policy is only applicable for medical emergencies related to alcohol/drug use and is not applicable to other prohibited behavior(s).
Scope:   All Students of the University of Toledo
Comment Period:   June 20, 2018 – July 20, 2018
Comment on this policy: 3364-30-03

Policy Name:   Draft Policy 3364-30-04  The Student Code of Conduct
Description:  (Minor/technical revision of existing policy)  Revisions include:  clarifying definitions; interim suspension procedures; matters relating to student groups/organizations; resolution options; defined coaching meetings; and clarified grounds for appeal and procedures used.
Scope:   All Students of the University of Toledo as set forth in this policy
Comment Period:    June 20, 2018 – July 20, 2018
Comment on this policy: 3364-30-04


University Inclusiveness - 1 policy

Policy Name:   Draft Policy 3364-50-01  The University of Toledo’s Sexual Misconduct Policy
Description:  (Minor/technical revision of existing policy)  The University seeks, through this policy, to acknowledge and comply with its duties under federal and state laws and set forth a comprehensive framework for receiving, processing, investigating, and resolving complaints of sexual misconduct.  This policy also provides the University community with necessary information regarding how to make complaints, receive assistance and support, and what to expect from the investigation process.    The revisions provide clarity on joint handling of cases with multiple causes for complaint, clarification of definitions, and a clear determination of violation of policy for faculty and staff respondents.  Policy title was changed from Title IX to Sexual Misconduct.
Scope:   All University of Toledo Campuses; see section (C)
Comment Period:   June 20, 2018 – July 20, 2018
Comment on this policy: 3364-50-01


Policies for rescission

Policies recommended for rescission are posted here for comment by The University of Toledo community for thirty days. Please direct any comments or questions regarding the policies recommended for rescission to policies@utoledo.edu.


 

Last Updated: 6/22/18