University Policy

Policies Posted for Comment

Draft and recently signed policies are posted here for review and comment by The University of Toledo community for thirty days. Draft policies do not have official status as approved policies until the Approving Officer has signed the policies. Some policies may be signed in advance of the vetting period to comply with the requirement of federal or state laws or regulations or accrediting agencies.

Please direct any comments or questions regarding the policies posted for comment to policies@utoledo.edu or click on the icon under "comment on this policy." Please state the name of the policy in the subject line. Comments received on the policy will be forwarded to the policy's responsible agent or agent's designee.

To join our mailing list for email notification of updates and additions to the Policies Posted for Comment, please send an email to policies@utoledo.edu with "policies posted for comment" in the subject line.


College of Medicine and Life Sciences - 1 policy
Finance - 2 policies
Graduate Academic - 1 policy
Hospital Administration - 2 policies
Human Resources and Talent Development - 4 policies
Student Life - 1 policy
Policies for rescission - 1 policy


College of Medicine and Life Sciences - 1 policy

Policy Name:   Recently signed 3364-81-04-02-08 Research Incentive Program of the College of Medicine & Life Sciences
Description:  (Major revision of existing policy) The Research Incentive Program is intended to reward faculty and their departments for 1) the successful completion for extramural grants/contracts, and 2) for charging a significant fraction of their academic salaries and fringe benefits to these grant account(s).
Scope:    The University of Toledo College of Medicine & Life Sciences
Comment Period:   September 15, 2017 – October 16, 2017
Comment on this policy  3364-81-04-02-08 


Finance - 2 policies

Policy Name: Draft 3364-40-15 Procurement Policy
Description: (Major revision) The purpose of this policy is to ensure that University employees conduct procurement related activities in a fair and open manner, free from collusion and apparent conflicts of interest. Changes were made to section (H) Purchases in Excess of $500,000 (in excess of $1 million for construction projects): The Board of Trustees is required to review and approve all major purchases of goods or services, capital equipment greater than $500,000, as well as for all construction projects greater than $1 million.
Scope: All University of Toledo Campuses
Comment Period: September 20, 2017 – October 20, 2017
Comment on this policy 3364-40-15

Policy Name:   Draft 3364-40-16 Purchasing card (P-Card)
Description:  (Major revision of existing policy) The purpose of this policy is to ensure that all individuals authorized to conduct purchasing and payment activities with the P-card do so responsibly and are audited regularly for compliance with applicable University policies.  The P-card provides an efficient tool used to reduce administrative burden and costs, but it also exposes the University to risk.
Scope:    The University of Toledo Campuses
Comment Period:   September 15, 2017 – October 16, 2017
Comment on this policy  3364-40-16


 Graduate Academic - 1 policy

Policy Name: Draft 3364-77-07 Graduate student missed class policy
Description: (New policy proposal) This policy provides for basic protections and reasonable accommodations for graduate students who miss class with excused absences.
Scope: All graduate students at the University of Toledo other than students of programs awarding the J.D., M.D. or Pharm. D.
Comment Period: September 20, 2017 – October 20, 2017
Comment on this policy 3364-77-07


Hospital Administration - 2 policies

Policy Name:   Draft 3364-100-60-01 Complaint/Grievance Management
Description:  (Minor/technical revision of existing policy) The purpose of this policy is to establish a uniform procedure by which UTMC will inform the patient and his or her family of their right to have complaints reviewed by UTMC, to provide a method for addressing Complaints and Grievances, and to reinforce the obligation of respective staff to listen and respond to Patient concerns.  Changes were specifically made to section (C) Procedure.
Scope:    The University of Toledo Medical Center and Clinics
Comment Period:   August 30, 2017 – September 29, 2017
Comment on this policy  3364-100-60-01

Policy Name:   Draft 3364-100-53-18 Handwritten Entries in the Medical Record, and Electronic Signatures on Transcribed Reports
Description:  (Major revision of existing policy) Entries in the patient’s medical record must be legible.  Authorship in the patient’s medical record must be clearly and easily identified.  Changes were made to section (C) Procedure.  On September 15, 2017, the following line was also added to (B) Purpose of Policy: UTMC follows the guidelines in the Medicare Program Integrity Manual (Publication 100-08, Chapter 3, Section 3.3.24.
Scope:    The University of Toledo Medical Center and its Medical Staff
Comment Period:   September 6, 2017 – October 6, 2017
Comment on this policy  3364-100-53-18


Human Resources and Talent Development - 4 policies

Policy Name:   Draft 3364-25-59 Compensation and salary administration
Description:  (Major revision of existing policy) The purpose of this policy is to develop a compensation strategy based on a structure that supports University operations and to provide an appropriate pay range for each position that accurately reflects its value in relation to its job family, career level, and other staff positions.
Scope:   All campuses – Non-bargaining unit employees
Comment Period:   September 10 – October 10, 2017
Comment on this policy 3364-25-59

Policy Name:   Draft 3364-25-110 Probationary period
Description:  (Major revision of existing policy) The purpose of this policy is to advise employees of the probationary period process.  Changes were made to Section (C) Scope and Section (D) Procedure.
Scope: The University of Toledo – All Campuses – see section (C)
Comment Period:   September 15, 2017 – October 16, 2017
Comment on this policy  3364-25-110

Policy Name:   Draft 3364-25-117 Reclassifications and audits
Description:  (Minor/technical revision of existing policy) Employees may request that a formal review of their position classification be conducted to determine whether the position is appropriately classified.  Such requests may be made with an employee’s immediate supervisor.  If the supervisor agrees that the position may be classified differently, he/she will request in writing to HR and TD that a job analysis be conducted.  Changes were made to section (A) Policy Statement and (B) Audits
Scope: The University of Toledo – All Campuses
Comment Period:   September 15, 2017 – October 16, 2017
Comment on this policy  3364-25-117

Policy Name:   Draft 3364-25-18 Nepotism
Description:  (Major revision of existing policy) The purpose of this policy is to ensure that hiring and supervision by and within the University is conducted pursuant to the Ohio ethics law and the related statutes in the Ohio Revised Code.
Scope:    The University of Toledo Campuses
Comment Period:   September 15, 2017 – October 16, 2017
Comment on this policy  3364-25-18


Student Life - 1 policy

Policy Name:   Draft 3364-30-54 Mandatory Tuberculosis (TB) Screening of Students from World Health Organization-Designated High TB Prevalence Countries
Description:  (New policy proposal) Currently numbered 3364-81-04-030, this policy will now apply to all University students from Affected Countries.  Incoming students with a suspicion of active TB, with a positive symptom screen and/or abnormal x-ray suspicious or active TB, will be referred for immediate UT specialist consultation for evaluation.  Students with active TB should expected to be isolated and treated.
Scope: All Students from Affected Countries
Comment Period:   August 22, 2017 – September 21, 2017
Comment on this policy:  3364-30-54


Policies for rescission

Policies recommended for rescission are posted here for comment by The University of Toledo community for thirty days. Please direct any comments or questions regarding the policies recommended for rescission to policies@utoledo.edu

3364-81-04-030 Mandatory Tuberculosis (TB) Screening of Students from World Health Organization-Designated High TB Prevalence Countries  (This policy is being re-numbered to Student Life Policy 3364-30-54 and will apply to all students from affected countries.)
Comment Period: August 22, 2017 – September 21, 2017

Last Updated: 9/20/17