University Policy

Policies Posted for Comment

Draft and recently signed policies are posted here for review and comment by The University of Toledo community for thirty days. Draft policies do not have official status as approved policies until the Approving Officer has signed the policies. Some policies may be signed in advance of the vetting period to comply with the requirement of federal or state laws or regulations or accrediting agencies.

Please direct any comments or questions regarding the policies posted for comment to policies@utoledo.edu or click on the icon under "comment on this policy." Please state the name of the policy in the subject line. Comments received on the policy will be forwarded to the policy's responsible agent or agent's designee.

To join our mailing list for email notification of updates and additions to the Policies Posted for Comment, please send an email to policies@utoledo.edu with "policies posted for comment" in the subject line.

Compliance (1 policy)
Finance (1 policy)
Graduate Academic (1 policy)


Compliance - 1 policy

Policy Name:   Draft 3364-15-16  Electronic signatures
Description:  (New policy proposal)   Electronic transactions conducted in accordance with this policy shall have the same legal effect as paper-based transactions. The University of Toledo (UT) through its Office of Information Security shall establish procedures to provide authentication, non-repudiation and integrity to the extent reasonable for each electronic transaction.  Prior to using or accepting electronic signatures, Ohio law requires that UT establish security procedures that govern the use of electronic signatures and ensure the authenticity, integrity, and non-repudiation of such signatures.  The use of electronic signatures, as directed by the policy, can potentially facilitate the timely execution of activities across UT, including personnel actions, contract approvals, and other activities requiring confirmation of acceptance.
Scope:  This policy applies to all electronic transactions entered into on behalf of UT
Comment Period:   March 11, 2015 – April 13, 2015
Comment on this policy:  3364-15-16


Finance - 1 policy

Policy Name:   Draft 3364-40-08  Delegation of signatory authority for documents that bind the university
Description:  (Major revision of existing policy)   Signing or entering into arrangements that bind the University of Toledo are to be in compliance with the rules set forth by the Board of Trustees, as delegated to the President and further clarified in this policy.
This policy provides specific guidelines relative to the delegation of signature authority granted to specific University of Toledo officials that bind the institution.  In the event job titles are eliminated, the official who receives those job responsibilities would assume the signature authority.  Entering into a binding agreement without the appropriate authority, in violation of law, or a University Policy could result in personal liability in accordance with Section 3.12 of the Ohio Revised Code and may have disciplinary action brought which could result in job loss.
Scope:  All University of Toledo Campuses
Comment Period:   March 11, 2015 – April 13, 2015
Comment on this policy:  3364-40-08


  Graduate Academic - 1 policy

Policy Name:   Draft 3364-77-05  Graduate Enrollment Status:  Full-time, part-time and audit
Description:  (Major revision of existing policy)   The university recognizes the role of enrollment status in support of satisfactory academic progress towards degree completion.  A student’s enrollment status is determined by the number of class hours the student is enrolled in credit bearing courses during a semester or during an entire summer term.  The definitions are as follows:  A full-time graduate student is enrolled for a minimum of 9 or more semester hours in credit bearing courses.  A full-time student who elects to enroll in more than18 credit hours in fall or spring (combined total of more than15 semester credit hours in summer) is considered to be on academic overload.  A part-time graduate student is enrolled for fewer than 9 semester hours in credit bearing courses.  Audit means a student is enrolled in credit bearing courses but elects not to receive credit. A student enrolled in a full-time and transcripted internship placement will be considered a full-time student for purposes of reporting to the National Clearinghouse if the time commitment required for the internship equates to the time commitment of a graduate student enrolled in 9 semester credit hours.
Scope:  All Graduate Students at the University of Toledo other than students of programs awarding the J.D., M.D. or Pharm.D.
Comment Period:   March 11, 2015 – April 13, 2015
Comment on this policy:  3364-77-05


 Recommendations to Rescind a Policy 

Policies recommended for rescission are posted here for comment by The University of Toledo community for thirty days. Please direct any comments or questions regarding the policies recommended for rescission to policies@utoledo.edu

Last Updated: 3/23/15