University Policy

Policies Posted for Comment

Draft and recently signed policies are posted here for review and comment by The University of Toledo community for thirty days. Draft policies do not have official status as approved policies until the Approving Officer has signed the policies. Some policies may be signed in advance of the vetting period to comply with the requirement of federal or state laws or regulations or accrediting agencies.

Please direct any comments or questions regarding the policies posted for comment to policies@utoledo.edu or click on the icon under "comment on this policy." Please state the name of the policy in the subject line. Comments received on the policy will be forwarded to the policy's responsible agent or agent's designee.

To join our mailing list for email notification of updates and additions to the Policies Posted for Comment, please send an email to policies@utoledo.edu with "policies posted for comment" in the subject line.

Academic - 4 policies
Environmental Health and Radiation Safety - 4 policies
Facilities and Construction - 2 policies
Finance - 3 policies

Hospital Administration - 11 policies
Police - 2 policies
Policies for rescission
Undergraduate Academic - 1 policy


Academic - 4 policies

Policy Name:   Draft 3364-71-19  Posthumous degree award
Description:  (Major revision of existing policy)  The university may confer posthumous baccalaureate, graduate and professional degrees upon students who are deceased prior to the formal completion of all degree requirements. To be eligible to be awarded a University of Toledo degree posthumously, the student must have met the conditions set forth in the policy.
Scope:   This policy shall apply to graduate, professional and undergraduate degree programs.
Comment Period:   June 19, 2017 –  July 19, 2017
Comment on this policy  3364-71-19

Policy Name:   Draft 3364-71-22  Semester academic calendar and academic year
Description:  (New policy proposal)  The policy defines the academic calendar and the academic year.
Scope:    The policy applies to both undergraduate and graduate programs of study at the University.
Comment Period:   June 19, 2017 –  July 19, 2017
Comment on this policy  3364-71-22

Policy Name:   Draft 3364-71-23  Academic credit hour
Description:  (New policy proposal)  The policy establishes the awarding of a credit hour for formalized instruction or any variations of instruction or any types of alternatively structured courses offered by the university in accord with the Ohio Department of Higher Education Chancellor’s Directive referenced within the policy.
Scope:    The awarding of credit hours applies to transfer credit, courses and programs of study leading to a degree or certificate.
Comment Period:   June 19, 2017 –  July 19, 2017
Comment on this policy  3364-71-23

Policy Name:   Draft 3364-72-11 University evaluation of faculty qualifications
Description:  (Minor/technical revision of existing policy) The minor changes are included for review in the red-lined draft.
Scope:   Credit-bearing courses offered by the University
Comment Period:   June 23, 2017 – July 23, 2017
Comment on this policy  3364-72-11


Environmental Health and Radiation Safety - 4 policies

Policy Name:   Draft 3364-60-01  University of Toledo smoke-free and tobacco-free policy
Description:  (Minor/technical revision of existing policy) In an effort to promote the highest levels of health and well-being, the University of Toledo campuses are tobacco free.  The posted minor revisions update and add websites to the nicotine cessation information and updates responsible parties.
Scope:    All campuses, including faculty, staff, students, visitors, contractors/vendors, and patients
Comment Period:   June 5, 2017 –  July 6, 2017
Comment on this policy  3364-60-01

Policy Name:   Draft 3364-60-02  Safety and health management
Description:  (Minor/technical revision of existing policy) The University of Toledo shall have a safety and health management plan in order to manage safety rises.  The posted minor revisions clarify phone numbers for Environmental Health and Radiation Safety.
Scope:    All campuses
Comment Period:   June 5, 2017 –  July 6, 2017
Comment on this policy  3364-60-02

Policy Name:   Draft 3364-60-03  Fire and life safety management
Description:  (Minor/technical revision of existing policy) The University of Toledo shall have a fire and life safety plan.  The posted minor revisions identify responsibilities for maintaining portable fire extinguishers on Main Campus.
Scope:  all University of Toledo Campuses
Comment Period:   June 5, 2017 –  July 6, 2017
Comment on this policy  3364-60-03

Policy Name:   Draft 3364-60-08  Environmental safety rounds
Description:  (Minor/technical revision of existing policy) An environmental safety rounds system shall be maintained at the University of Toleo, including the University Medical Center, Outpatient Clinics, Health Science Campus, Main Campus, and Scott Park Campus.  The posted minor technical revision updates titles and campus geography.
Scope:  all University of Toledo campuses
Comment Period:   June 5, 2017 –  July 6, 2017
Comment on this policy  3364-60-08


Facilities and construction

Policy Name:   Draft 3364-20-04  Permanent or temporary space allocation
Description:  (Major revision of existing policy)  The major change was to remove the procedure section and place it on Facilities and Construction’s website under Standard Operating Procedures. The intention is that the Standard Operating Procedure would mirror the procedure section of the existing policy.  The Standard Operating Procedures can be found at  http://www.utoledo.edu/facilities/sop-approved.html#ADM
Scope:   all University of Toledo campuses
Comment Period:   June 19, 2017 –  July 19, 2017
Comment on this policy  3364-20-04

Policy Name:   Draft 3364-20-06  Use of university vehicle rules and regulations
Description:  (Minor/technical revision of existing policy)  The major change was to remove the procedure section and place it on Facilities and Construction’s website at http://www.utoledo.edu/facilities/sop-approved.html.
Scope:   all University of Toledo campuses
Comment Period:
   June 19, 2017 –  July 19, 2017
Comment on this policy  3364-20-06


Finance - 3 policies

Policy Name:   Draft 3364-40-23  Identification badges
Description:  (Major revision of existing policy) All employees of the university and UTMC residing on the Health Science Campus are required to obtain a university issued identification badge upon hire.  In addition, all volunteers, students, suppliers, contractors and affiliates working or conducting business on the Health Science Campus are required to wear either a university issued identification badge indicating their correct name, title, position and department or a temporary paper badge issued manually by a department or through a kiosk.   The draft policy has been reformatted.
Scope:  Health Science Campus
Comment Period:   June 5, 2017 –  July 6, 2017
Comment on this policy  3364-40-23

Policy Name:   Draft 3364-40-09  Payroll
Description:  (Major revision of existing policy)   The major revision and combines the current policy with policies 3364-40-10 Employee_deduction, 3364_40_11 Disclosure of payroll information, 3364-40-12 Employee time recording, 3364-40-13 Pay periods and pay days - salary employees and 3364-40-14 Pay periods and pay days - hourly employees.
Scope:   all University of Toledo campuses
Comment Period:   June 19, 2017 –  July 19, 2017
Comment on this policy  3364-40-09

Policy Name:   Draft 3364-40-04 Membership dues and subscriptions
Description:  (Major revision of existing policy)   The minor revisions in the policy include update of titles and addition of section “(D)Tax Consequences” to ascertain club memberships are a taxable fringe benefit.
Scope:   all University of Toledo campuses
Comment Period:   June 19, 2017 –  July 19, 2017
Comment on this policy  3364-40-04


Hospital Administration - 11 policies

Policy Name:   Draft 3364-100-45-03 Organ, Tissue or Eye Donation after Death
Description:  (Minor/technical revision of existing policy) The minor changes are included for review in the red-lined draft.
Scope:   The University of Toledo Medical Center and its Medical Staff
Comment Period:   June 23, 2017 – July 23, 2017
Comment on this policy  3364-100-45-03

Policy Name:   Draft 3364-100-45-08 DNRCC & DNRCC-Arrest (DNR’s) Temporary Suspension
Description:  (Minor/technical revision of existing policy) The minor changes are included for review in the red-lined draft.
Scope:   The University of Toledo Medical Center and its Medical Staff
Comment Period:   June 23, 2017 – July 23, 2017
Comment on this policy  3364-100-45-08

Policy Name:   Draft 3364-100-45-10 Code Blue Carts (Contents and Locations)
Description:  (Minor/technical revision of existing policy) The minor changes are included for review in the red-lined draft.
Scope:   The University of Toledo Medical Center and its Medical Staff
Comment Period:   June 23, 2017 – July 23, 2017
Comment on this policy  3364-100-45-10

Policy Name:   Draft 3364-100-53-04 Reprocessing Medical Devices
Description:  (Minor/technical revision of existing policy) The minor changes are included for review in the red-lined draft.
Scope:   The University of Toledo Medical Center and its Medical Staff
Comment Period:  June 23, 2017 – July 23, 2017
Comment on this policy  3364-100-53-04

Policy Name:   Draft 3364-100-53-06 Inpatient Medical Record - Legal
Description:  (Minor/technical revision of existing policy) The minor changes are included for review in the red-lined draft.
Scope:   The University of Toledo Medical Center
Comment Period:  June 23, 2017 – July 23, 2017
Comment on this policy  3364-100-53-06

Policy Name:   Draft 3364-100-53-21 Requirements for Clinical Information on Laboratory Requisitions
Description:  (Minor/technical revision of existing policy) The minor changes are included for review in the red-lined draft.
Scope:   The University of Toledo Medical Center and its Medical Staff
Comment Period:  June 23, 2017 – July 23, 2017
Comment on this policy  3364-100-53-21

Policy Name:   Draft 3364-100-53-25 ED Transitional Admissions
Description:  (Minor/technical revision of existing policy)The minor changes are included for review in the red-lined draft.
Scope:   The University of Toledo Medical Center and its Medical Staff
Comment Period:  June 23, 2017 – July 23, 2017
Comment on this policy  3364-100-53-25

Policy Name:   Draft 3364-100-55-09 Patient with Massive GI Bleed Presenting to ED
Description:  (New policy proposal) The purpose of this policy is to provide protocol for patients presenting to the ED with active GI bleeding and blood pressure ≤ 90/60.
Scope:   The University of Toledo Medical Center and its Other Healthcare Components
Comment Period:   June 23, 2017 – July 23, 2017
Comment on this policy  3364-100-55-09

Policy Name:   Draft 3364-100-60-06 Adult Patients Requiring Psychiatric Intervention
Description:  (Minor/technical revision of existing policy) The minor changes are included for review in the red-lined draft.
Scope:   The University of Toledo Medical Center and its Medical Staff
Comment Period:   June 23, 2017 – July 23, 2017
Comment on this policy  3364-100-60-06

Policy Name:   Draft 3364-100-70-01 Obtaining Prescription Without Certified Medical Indications
Description:  (Minor/technical revision of existing policy) The minor changes are included for review in the red-lined draft.
Scope:   The University of Toledo Medical Center and its Medical Staff
Comment Period:   June 23, 2017 – July 23, 2017
Comment on this policy  3364-100-70-01

Policy Name:   Draft 3364-100-70-10 Medication Management
Description:  (Minor/technical revision of existing policy) The minor changes are included for review in the red-lined draft.
Scope:   The University of Toledo Medical Center and its Medical Staff
Comment Period:   June 23, 2017 – July 23, 2017
Comment on this policy  3364-100-70-10


Police - 2 policies

Policy Name:   Draft 3364-61-08 University access restrictions
Description:  (Major revision of existing policy) The use of and access to university property or facilities will at all times be consistent with all applicable federal, state and local laws and administrative rules and management directives of the state of Ohio and the University of Toledo, including, but not limited to, chapters 3345 and 3364 of the Ohio Revised Code.
Scope:  all University of Toledo campuses
Comment Period:   June 5, 2017 –  July 6, 2017
Comment on this policy  3364-61-08

Policy Name:   Draft 3364-61-09  Sexual offender notification
Description:  (Minor/technical revision of existing policy) In accordance with the Federal Campus Sex Crimes Prevent Act, the University of Toledo will provide a statement directing the campus community where to register to receive notification of registered sex offenders residing near the university.  The posted minor revisions to the policy include correction in the citing of the Ohio Revised Code and updating titles and departments.
Scope:  all University of Toledo campuses
Comment Period:   June 5, 2017 –  July 6, 2017
Comment on this policy  3364-61-09


Undergraduate Academic - 1 policy

Policy Name:   Recently signed 3364-71-15  Confidentiality of student records (FERPA)
Description: (Minor/technical revision of existing policy) The policy was revised after the initial comment period.  In section (D)(1)(f), the following redline change was made:  "In response to a request for internal allowable disciplinary records."  The purpose of the policy is to outline the protection of the confidentiality of student records.     The policy is in effect during the second posting period.
Scope:    All students, the University of Toledo
Comment Period:   June 19, 2017 –  July 19, 2017
Comment on this policy  3364-71-15


Policies for rescission

Policies recommended for rescission are posted here for comment by The University of Toledo community for thirty days. Please direct any comments or questions regarding the policies recommended for rescission to policies@utoledo.edu

Two Athletics Department policies are now obsolete due to changes in NCAA rules:
3364-35-09 NCAA certificate of compliance policy
3364-35-11 Athletically related outside income
Comment period:  June 5, 2017 – July 6, 2017
Comments should be forwarded to policies@utoledo.edu.

Hospital Administration
3364-100-60-14 Healthy Beverages
Comment period:  June 23, 2017 – July 23, 2017
Comments should be forwarded to policies@utoledo.edu.

Last Updated: 6/23/17