University Policy

Policies Posted for Comment

Draft and recently signed policies are posted here for review and comment by The University of Toledo community for thirty days. Draft policies do not have official status as approved policies until the Approving Officer has signed the policies. Some policies may be signed in advance of the vetting period to comply with the requirement of federal or state laws or regulations or accrediting agencies.

Please direct any comments or questions regarding the policies posted for comment to policies@utoledo.edu or click on the icon under "comment on this policy." Please state the name of the policy in the subject line. Comments received on the policy will be forwarded to the policy's responsible agent or agent's designee.

To join our mailing list for email notification of updates and additions to the Policies Posted for Comment, please send an email to policies@utoledo.edu with "policies posted for comment" in the subject line.

College of Medicine and Life Sciences - 4 policies
Human Resources and Talent Development - 5 policies
UTMC - 5 policies
University Faculty - 1 policy
Recommendation to Rescind a Policy - 2 policies


College of Medicine and Life Sciences - 4 policies

Policy Name:   Draft 3364-81-09-002-00  Fourth year medical school curriculum requirements
Description:  (Minor/technical revision of existing policy) The clinical clerkships chosen by fourth year medical students must be broad in educational scope and adhere to several required guidelines.
Scope:    Students in Doctor of Medicine Program
Comment Period:   February 2, 2017 –  March 6, 2017
Comment on this policy  3364-81-002-00

Policy Name:   Draft 3364-81-04-034-00 Administration of proctored/written and/or computer examinations in the Doctor of Medicine program
Description:  (Minor/technical revision of existing policy) Required courses and clerkships in the curriculum for Doctor of Medicine program will use the policy outlined for the administration of all proctored examinations.  The purpose of this policy is to assure a fair test administration for each student in the MD program and uniform consequences for any breach of professionalism occurring during a proctored examination.
Scope:    College of Medicine and Life Sciences M.D. Program
Comment Period:   February 2, 2017 –  March 6, 2017
Comment on this policy  3364-81-04-034-00

Policy Name:   Draft 3364-81-01-02-007  Research bridge funding
Description:  (Minor/technical revision of existing policy) The College of Medicine will provide faculty members who have not received funding on a new or competitive renewal grant application after a period of demonstrated research productivity an opportunity to apply for temporary bridge funding to maintain a productive research laboratory while full support is sought from outside agencies.
Scope:    All University of Toledo campuses
Comment Period:   February 2, 2017 –  March 6, 2017
Comment on this policy  3364-81-02-007

Policy Name:   Draft 3364-81-04-012-05  Pre-clinical pathology student fellowship
Description:  (Minor/technical revision of existing policy) The UT Pre-clinical Pathology Student Fellowship Program was instituted to provide post-second year medical students with an opportunity to engage in an in-depth study of the pathogenesis of disease The fellowship is a graduate certificate program; fellows are full time graduate students with tuition waivers.
Scope:    Medical students in the pre-clinical portion of the M.D. program in the College of Medicine and Life Sciences (certificate program)
Comment Period:   February 2, 2017 –  March 6, 2017
Comment on this policy  3364-81-04-012-05 


Human Resources and Talent Development - 5 policies

Policy Name:   Draft 3364-25-14  Inclement weather or other emergency/disaster
Description:  (Minor/technical revision of existing policy) The University of Toledo is committed to community safety and continuation of essential operations during inclement weather and other emergencies.  In the interest of safety, classes and events on all campus may be cancelled or delayed during hazardous weather/disaster.  Essential services on all campuses will continue.     Proposed revisions are tracked in the posted draft policy.
Scope:    All campuses
Comment Period:   January 17, 2017 –  February 17, 2017
Comment on this policy  3364-100-25-14

Policy Name:   Draft 3364-25-45  Performance evaluation, non-faculty
Description:  (Minor/technical revision of existing policy) The University of Toledo is committed to providing timely and relevant feedback to employees about their job performance, advancement opportunities, areas of strength and areas for improvement.  All management will have the overall responsibility of ensuring that all evaluations are completed and submitted to the Human Resources and Talent Development Department in a timely manner. Proposed revisions are tracked in the posted draft policy.
Scope:    All campuses
Comment Period:   January 17, 2017 –  February 17, 2017
Comment on this policy  3364-25-45

Policy Name:   Draft 3364-25-68  Winter break
Description:  (New policy proposal) The normal academic and administrative operations of the university will close down from December twenty-fifth to January first, with only designated essential services running.   Between December twenty-fifth and January first all non-hospital and non-patient care employees in an active pay status the day before and the work day immediately following the winter break will be provided two winter break days which shall be used in accordance with this policy.
Scope:    The University of Toledo – all campuses – Non-Hospital and Non-Patient Care Employees
Comment Period:   February 21, 2017 –  March 24, 2017
Comment on this policy  3364-25-68

Policy Name:  Recently signed 3364-25-17 Pre-employment drug testing
Description:  (Minor/technical revision of existing policy) The policy was revised after the initial comment period.  Section (B) was revised to state (see highlighted portion):   All individuals, including rehires, seeking any faculty, staff, contingent, temporary, resident, volunteer, and select graduate and undergraduate student *positions, upon an offer of employment, will be required to submit to a drug screen through the controlled collection of a urine sample within 7 business days of offer.  Section (C) (2) was revised to state (see highlighted portion):  UHS’s medical review officer will review the results of all positive drug tests.  The policy is in effect during the second posting period.
Scope:    Final candidates hired or rehired for faculty, staff, contingent, temporary, resident, volunteer, and select graduate and undergraduate student positions as part of the hiring process on the Health Science Campus 
Comment Period:   February 22, 2017 –  March 24, 2017
Comment on this policy  3364-25-17

Policy Name:  Recently signed 3364-25-50 Conflict of interest
Description:  (Minor/technical revision of existing policy) The policy was revised after the initial comment period.  Section (D) was revised to state (see highlighted portion):   The conduct and activities of all employees are subject to Chapters 102 (Public Officer – Ethics) and 2921 (Offenses Against Justice and Public Administration) of the Revised Code, the Bylaws of the Board of Trustees of the University (rule 3364-1-06 of the Administrative Code) and university policy on nepotism, rule 3364-25-18 of the Administrative Code.  Human Resources will provide each new employee with a copy of the Ohio Ethics Booklet that contains applicable laws during new employee orientation. Additional resources are available at http://ethics.ohio.gov/education/index.html.
The policy is in effect during the second posting period.
Scope:    All campuses
Comment Period:   February 22, 2017 –  March 24, 2017
Comment on this policy  3364-25-50


UTMC - 5 policies

Policy Name:   Draft 3364-100-10-09  Consent for Human Immunodeficiency Virus (HIV) testing
Description:  (Minor/technical revision of existing policy) HIV testing may be performed on the order of a physician or health care provider who, in the exercise of the provider’s professional judgment and within the provider’s scope of practice, determines the testing to be necessary for diagnosis and treatment.  No specific consent is needed for the HIV testing if the patient or patient’s designated decision maker has given consent for medical or other health care treatment.  The patient or patient’s decision maker will be informed of their right to an anonymous test.  The purpose of the policy is to provide procedures in accordanc e with Ohio law for HIV testing and provide the opportunity for patients to ask questions. Proposed revisions are tracked in the posted draft policy.
Scope:    The University of Toledo Medical Center and its Medical Staff
Comment Period:   January 17, 2017 –  February 17, 2017
Comment on this policy  3364-100-10-09

Policy Name:   Draft 3364-100-50-38  Sentinel events/adverse events
Description:  (Major revision of existing policy) UTMC strives to perfect the quality and safety of patient care through the evaluation of events to determine the presence of Adverse or Sentinel events and to take appropriate steps to continuous improve quality and safety.  This policy provides a process that allows for early identification, immediate investigation, expeditious response and determination of whether the incident is a Sentinel Event resulting the need for a Root Cause Analysis.  Proposed revisions are tracked in the posted draft policy.
Scope:    The University of Toledo Medical Center and its Medical Staff
Comment Period:   January 17, 2017 –  February 17, 2017
Comment on this policy  3364-100-50-38

Policy Name:   Draft 3364-100-53-11  Sedation/analgesia by non-anesthesiologists
Description:  (Minor/technical revision of existing policy) This policy provides a framework for the care and monitoring of patients receiving sedation/analgesia by non-anesthesiologists when undergoing therapeutic or diagnostic procedures. The purpose of the policy is to safely provide control of pain, anxiety, and/or apprehension for patients undergoing diagnostic and/or therapeutic procedures.   Proposed revisions are tracked in the posted draft policy.
Scope:    The University of Toledo Medical Center and its Medical Staff
Comment Period:   January 17, 2017 –  February 17, 2017
Comment on this policy  3364-100-53-11

Policy Name:   Draft 3364-100-10-12  Advance medical directives
Description:  (Major revision of existing policy) The purpose of the policy is to establish a uniform procedure by which UTMC will inform the patient of their right to self-determination and Advance Directives and document the existence of any Advance Directive.     Proposed revisions are tracked in the posted draft policy.
Scope:    The University of Toledo Medical Center and its Medical Staff
Comment Period:   February 17, 2017 –  March 20, 2017
Comment on this policy  3364-100-10-12

Policy Name:   Draft 3364-100-50-23  Adjustment of University of Toledo Medical Center Charges
Description:  (Minor/technical revision of existing policy) The adjustment of UTMC charges related to potential risk or legal issues or negative customer relations must be approved by either Risk Management or Hospital Administration.  The purpose of the policy is to provide a systematic method for adjusting bills for services rendered by UTMC.     Proposed revisions are tracked in the posted draft policy.
Scope:    The University of Toledo Medical Center
Comment Period:   February 17, 2017 –  March 20, 2017
Comment on this policy  3364-100-50-23


University Faculty - 1 policy

Policy Name:   Draft 3364-72-14  Teaching by staff employees
Description:  (New policy proposal) The university recognizes circumstances which may necessitate allowing an employee whose primary responsibilities are non-teaching to teach outside of his or her regular full-time appointment. In this circumstance, a university employee is restricted to teaching no more than one course per term or nine credit hours per calendar year, regardless of delivery mode, for which the employee may receive extra compensation. 
Scope:    Teaching by UT employees not holding faculty rank 
Comment Period:   February 22, 2017 –  March 24, 2017
Comment on this policy  3364-72-14


Recommendation to Rescind a Policy

3364-25-103  Surviving spouse benefits contract employees has been recommended for rescission because the matters covered are either obsolete or covered under other currently existing policies.  Comment periodJanuary 17, 2017 – February 17, 2017.  Comment on this policy:  send email t to policies @ utoledo.edu.

3364-25-33 Light duty transitional return has been recommended for rescission because the matters covered are no longer valid.  Comment period:  February 2, 2017 – March 6, 2017.  Comment on this policy:  send email to policies @ utoledo.edu.

Policies recommended for rescission are posted here for comment by The University of Toledo community for thirty days. Please direct any comments or questions regarding the policies recommended for rescission to policies@utoledo.edu

Last Updated: 2/22/17