Purchasing Services


There are seven (7) preferred vendors for the category of Chartered Ground Transportation Services the University community can utilize for chartered vehicles such as buses, limousines, sedans, SUVs, school buses, mini-buses, and coach buses. Departments and/or Student Groups can use their university issued P-Card to book transportation for chartered cars/limos/SUVs when 3 or fewer passengers are to be transported.  All P-card usage must adhere to the University’s p-card policy.  All chartered bus services under this category should be paid for via check or EFT by way of a Purchase Order (PO).  University departments and student groups using University funds for chartered vehicles should adhere to the following:

  • Contact any of the vendors shown below and obtain quotes for your transportation needs

NOTE:  You can also obtain quotes for an entire season or a series of scheduled events throughout the school year

   Information provided to vendors for quotes should include: 

          Number of passengers
          Dates/Times of Travel
          Destination of travel
          Brief itinerary (if possible)



  • The vendor who provided the lowest quote should be notified immediately so that your trip/event can be booked.

  • Reserve with a p-card or enter a requisition for your trip(s)

  • If the vendor will be sent a PO they must use the PO number to submit their invoice to the Accounts Payables department electronically at apinvoices@utoledo.edu
    NOTE:  An invoice is incomplete if it does not make reference to the PO number

Helpful Tips for Ground Transportation Needs

  • You are able to schedule a series of events at one time with one or more of the preferred vendors in this category.  For instance, if you know that your department usually schedules 5 bus trips per year, you can inquire with vendors for all of those trips at one time so that you will not have to do this multiple times throughout the year.
  • All the vendors in this category do not provide the same type of vehicles.  They are categorized by the main type of vehicles they provide below.  Please inquire with the vendor for additional information on any special vehicles that you may require. 
  • To provide any feedback (both positive and negative) for our preferred chartered ground transportation  vendors please contact to Kim Sutton at Kimberly.Sutton@utoledo.edu


Birmingham Limousine Services Inc
 Michael Birmingham
Charters Provided: Sedans, SUV's, Limousines, Transit Vans, Luxury mini-bus


Black & White Transportation
Vicki Flahie or Terica Grier
Request a Quote
Charters Provided: Sedans, Taxis, Paratransit Vehicles (8 seats plus wheelchairs), Minivans, Passenger Vans (5-13)


Blue Lakes Charters & Tours
Tammy Callahan
800-282-4287 ext 1303
Charters Provided: Passenger highway coach buses (34, 40, and 56 passengers)


First Student
Quotes: Contact: 
Jim Lawrie
Questions Contact: David Chan 630-637-7651
Charters Provided: School Buses (47 passengers)


Lakefront Lines/Coach USA
Jill Piasecki
419-537-0677 ext 210
Charters Provided: Passenger highway caoch buses (56 passengers), Mini bus


Total Image Limousines
David Miller
Charters Provided: Sedans, Limousines, SUV's, Limousine bus (16 passengers), Passenger van (14 passengers)


Trinity Transporation
Request a Quote
Charters Provided: School Buses (47 passenger), Motor coach bus (56 Passenger), Mini bus Coach (18-35 Passenger), Shuttle Vans, Sedans




UT Contact

Kim Sutton


Last Updated: 4/6/22