University Marketing and Communications

Photo and Film Release Form

When a Release is Typically Required

A release is generally required if students or others (except UT faculty/staff) are:

  • the primary focus of a photograph taken in a non-public space, are recognizable, and have been recruited specifically to serve as subjects/models.(this includes the students who sign up to be models for the viewbook)
  • minors. It is important to obtain a signed release for minors. Exceptions may include: public events, such as athletic events. In the absence of a signed release, verbal permission from the parent or guardian is advised.
  • current students, identifiable, and in a location for a specific purpose other than being photographed. For example, if a group of current students is studying in the library and you want to take a photograph of the group studying, a release/consent form or verbal consent should be obtained from each subject/model.

Printable Photo and Film Release Form

electronic photo and Film release Form
The electronic photo release may be used by participants with UTAD credentials that are over the age of 18 and able to contract for themselves.

When a Release is Not Typically Required

A release is generally not required if students or others are:

  • photographed in a public space or at public events where there is no reasonable expectation of privacy, including but not limited to: sporting events, Student Convocation, Commencement. These types of photographs include general “campus scene” photos.
  • the primary focus of the photograph taken in a non-public environment and are not recognizable, such as when a silhouette, back view, or out of focus shot is taken.
  • UT faculty or staff.
  • invited to attend a group activity/event and chose to participate of their own free will (speaker series, student-led discussion forums)
  • in a classroom or lab environment where the photography has been requested by the faculty member, department, college, or other appropriate agent of the University.


Last Updated: 5/9/24