Payroll

Frequently Asked Questions

Click the category below for related frequently asked questions and click the question to view answer

Paycheck and Payday FAQs

Deduction FAQs

Direct Deposit FAQs

Garnishments & Child Support FAQs

W2 FAQs

Grad Waiver FAQs

Employment and Income Verification FAQs

 

Paycheck and Payday FAQs

How do I read my paystub?

When is payday?

Can I get an advance on my paycheck?

I did not receive my paper check. What should I do?

Can I pick up my check from the Payroll Department?

Upon terminating employment, what leave time will be paid out and when will I receive it?

Deduction FAQs

How do I change my tax filing status/exemptions/allowances?

I recently moved states, how do I change if Ohio or Michigan taxes are being withheld?

Who do I contact for questions on my deductions?

What is imputed income/why is my net pay different on the first and second pay of the month?

What deductions are not withheld on the third pay of the month?

Why isn't Social Security withheld from my check?

Am I required to contribute to OPERS/STRS/LEO?

Direct Deposit FAQs

Is direct deposit required?

How do I set up direct deposit?

I signed up for direct deposit but I'm still receiving a paper check.

My deposit isn't showing in my bank account. What should I do?

Can I split my deposit between multiple accounts?

Garnishments & Child Support FAQs

How much will be deducted from my paycheck?

Will it be taken out of every pay?

That's too much. Can it be lowered?

When will they stop?

W2 FAQs

W2 Frequently Asked Questions

Grad Waiver FAQs

Grad Waiver Frequently Asked Questions

Employment and Income Verification FAQs

Employment and Income Verification Frequently Asked Questions

Paycheck and Payday Frequently Asked Questions

How do I read my paystub?

When is payday? The current pay schedule provides for the biweekly issuance of payroll on Fridays. Check out our Payroll Schedules page for exact pay dates and what dates are included in that paycheck.

Can I get an advance on my paycheck? No. Paychecks are not distributed prior to payday.

I did not receive my paper check. What should I do? Paychecks are mailed out to your local address on payday Friday. Please allow time for the postal service to deliver the check. If you have still not received it ten business days after payday you can contact the payroll department for a form to request a stop payment on the original check and have it reissued.

Can I pick up my check from the Payroll Department? No. Checks are printed and mailed from a secondary location and never come into the payroll department. If you need your paycheck on payday Friday, we recommend direct deposit.

 Upon terminating employment, what leave time will be paid out and when will I receive it? Payment for any accrued unused vacation will be paid out according to University policy and will be paid within 30 days of separation.  Typically this is done two pays after your final paycheck to allow for all used leave time to be reported. Sick time is only paid out upon retirement, and is paid out based on University policy. For all other separation reasons, sick time will remain on record for a period of up to 10 years and can be transferred to other state agencies.

Deduction Frequently Asked Questions

How do I change my tax filing status/exemptions/allowances?

I recently moved states, how do I change if Ohio or Michigan taxes are being withheld? If you need to change which state (Ohio vs. Michigan) or school district taxes are being withheld, please fill out a paper state tax form and submit to the payroll office at MS 459. To change any voluntary local tax withholdings, please fill out a voluntary local tax withholding form. To access the paper versions of these forms click here.

Who do I contact for questions on my deductions?

What is imputed income/why is my net pay different on the first and second pay of the month?  Full time faculty, unclassified and classified exempt staff and UT police are provided with term life insurance through Sun Life Insurance. The premium paid by the University of Toledo in excess of $50,000 is considered as "imputed income" by the IRS and is subject to taxes. This amount is applied to your paycheck on the second pay of each month. This is not an additional deduction, but it does slightly increase your taxes as it is added to your applicable gross for Federal, State, Medicare, and Local taxes.

What deductions are not withheld on the third pay of the month? Medical benefits, deferred pay, and 403b payments are not withheld on the third pay of the month, when such pays occur.

Why isn't Social Security withheld from my check? The University of Toledo is a State Funded institution. You are required to pay into one of the state retirement systems (OPERS, STRS, LEO) instead of Social Security.

Am I required to contribute to OPERS/STRS/LEO? Membership in the appropriate state retirement system is required for all classified and unclassified staff members who work less than 75% FTE. Full time staff members can elect to contribute to the state retirement system or to an Alternative Retirement Plan. This election needs to be made within 120 days of start date. Students have the option to request an exemption from contribution while working and attending classes. This election needs to be made within 30 days of start date. While not attending classes, students are not exempt and are required to contribute to OPERS.

Direct Deposit Frequently Asked Questions

Is direct deposit required? Direct deposit is only required for AFSMCE members (per Article 23.1) and any employee who was hired after 2010. However, it is highly recommended for the following reasons: 

    • Prompt Payment - Deposits are made on payday so you won't have to wait for it to be delivered.
    • Peace of Mind - You won't have to worry about mail delays or lost checks.
    • Convenience - No special trip to deposit or cash your check. Payments are in your account even if you are out of town/ill/etc. and can't make it to the bank.
    • Savings - No check cashing fees. Many banks offer rewards for utilizing employer direct deposit.
    • Availability - You still have access to your paystub on the MyUT Portal.

How do I set up direct deposit?

I signed up for direct deposit but I'm still receiving a paper check. Double check that on MyUT you selected the Employee tab prior to signing up for direct deposit. You could have elected to receive direct deposit in another department other than Payroll. Check the date that you signed up for direct deposit. The deadline for a Friday payday is the Tuesday before at 1pm. If you have information under the Employee tab and you signed up prior to the deadline and are still receiving a check, please call the Payroll Department at 419-530-8780.

My deposit isn't showing in my bank account. What should I do? First, log in to your MyUT and check that you are receiving a paycheck and that it was sent as direct deposit (located at the bottom of your paystub).

Then, look at your direct deposit information and make sure that the account number is correct. If the account number is correct, please allow the bank time to process the deposit and double check after 10 am on Friday (as most banks do not open until 9 am). If the account number is incorrect, please contact the payroll department for additional information. If you have any questions, please contact the payroll department at 419-530-8780.

Can I split my deposit between multiple accounts? Yes! You can have up to three banking accounts. Please note that the last account must be set to 100% or you will also receive a paper check.

Garnishment and Child Support Frequently Asked Questions

How much will be deducted from my paycheck? Child Support is based on the Income Withholding Order (IWO) which is received from the issuing county. We withhold on a bi-weekly pay schedule, which is the monthly amount multiplied by 12 months and then divided by 26 pays. Garnishments are based on your disposable income (gross earnings minus retirement contributions and taxes). Most court garnishments are 25% of that amount while federal garnishments are 15%.

Will it be taken out of every pay? Yes, until a release is received or you are paid in full.

That's too much. Can it be lowered? Both child support and garnishments are court orders. The University of Toledo is mandated to withhold based upon that court order. Please contact the Judgement Creditor or their attorney to work out a payment plan.

When will they stop? Court garnishments will be ended once the garnishment is paid in full based on the amount listed on the court order. Federal garnishments and child support will not be ended until the payroll department is given a release form from the issuing agency.

 

 

 

Last Updated: 5/16/17