Webtime Entry and Timecard Procedure
Rejected Timecard Correction Procedure--New Procedure Effective 7/27/2015
We have a new procedure in place and we will no longer be posting a rejected timecard list. Instead, we will be notifying the supervisors individually via email to address issues with timecards that cannot be processed as submitted.
If there are any issues or concerns with the completion and approval of timecards, please feel free to contact the Payroll Department at 419-530-8780.
The Payroll Department has updated the timecard procedure to improve efficiency and quality of processing.
Payroll Timecard Policy
Student and Seasonal/Temporary Employees are to complete timesheets to submit hours worked. Paper timecards are due in the Payroll office by Friday before the payday at 5pm.
Timecards should be completed legibly in ink with the employee’s name, Rocket number, department, in and out times, totaled and signed. Before approving the card, the authorized signer should verify the hours and provide a rate of pay, position number, index number, and account code to which the hours are to be charged. Failure to complete the lower portion of the timecard in its entirety will result in the time card being rejected. Please remember that an employee must have an active assignment on the account for hours to be assigned to it. A sample timecard with detailed instructions can be found at http://www.utoledo.edu/offices/controller/payroll/pdfs/Time_Card_how_to_Complete.pdf.