Research and Sponsored Programs

The Grant Proposal

The Award

Related Links

Contact Us

Health Science Campus

Mail Stop 1020 | Location: CCE 2102
Phone: 419.383.4252

Main Campus

Mail Stop 218 | Location: R1 2200 & 2300
Phone: 419.530.2844

IRB - Biomed

Phone: 419.383.6796


Phone: 419.530.6167


Phone: 419.383.4251

Research and Sponsored Programs Forms


Proposal Review and Approval Form

(a.k.a. submission/endorsement form)

Revised - 10/16/18

Please be sure to save the document to your computer before you begin to complete the document.

  Conflict of Interest Disclosure Site
Required of all faculty, staff
and students responsible for
the design, conduct or reporting
of externally funded research.


Subcontract/Subrecipient Form
Required for ALL subrecipients
in a research project.

Revised - 9/10/2018

Matching/Cost-Share Request
from Research Development 

The Vice President for Research will provide a cash match of up to two dollars for every one dollar provided by the department, college or center for every proposal requiring institutional cash match. Further, the office will entertain request to provide a cash match of one dollar for every dollar provided by the department, college or center for proposals not requiring a cash match but where matching dollars will make the proposal more competitive.

Radiation Safety Forms
  Institutional Biosafety Forms  

Human Subjects Forms   Animal Research Subject Forms    
Budget Template Forms
Budget development for grants, contracts and agreements (hereafter "sponsored projects") uses estimates of future expenses based on current and policy. Budgeted salary and wage increases are projections only, and do not guarantee an increase, even when awards are made. All salary, wage and fringe benefit levels are determined by university policies and are subject to change throughout the life of the sponsored project. UT employees funded wholly or partially from sponsored projects will follow established university policy in determining wage and benefit rates.

Main Campus
Budget Template Form
Effective 10/12/2018

The Main Campus Grant Proposal Budget Template is a MS Excel spreadsheet with built-in functions and formulas to expedite accurate budget development for Main Campus.

Health Science Campus
Budget Template Form
Effective 10/12/2018
  The Health Science Campus Grant Proposal Budget Template aids in budget development.

Special or Optional Forms for Sponsored Projects
RSP109 | Departmental Request to Open a Restricted Account) (aka "Chair Guarantee" Form

RGA112 | Request for Approval to Use Foreign-Flag Air Carrier on Federally Funded Foreign Travel

RSP123 | Clinical Research Budget Information Form - under revision

RSP130 | Export Control Acknowledgment

RSP131 | Export Control Technology Control Plan

RSP140 | Institutional Certification for Genetic/Genomic Data Sharing (NIH-Funded)

HSC Research Volunteer | Information regarding requesting volunteer status

Planning to hire a consultant?
Be sure to follow the process for Independent Contractors as described on this Grants Accounting page.
Radiation Safety | Forms and Applications
Quarterly Radioactive Material Physical Inventory

  Required submission form for the inventory of all laboratory radioactive materials
Sink Disposal of Radioactive Waste

Required log for all radioactive wastes disposed into the university’s waste water system

Radioactive Waste Container Log Required document to record the quantity and activity of all waste materials contaminated with radioactive materials

Radioisotope Usage and Transfer Log

Required document to track all movements of radioactive materials into and out of a laboratory
Emergency Phone Numbers

Emergency numbers to be filled out and posted in the laboratory
Pregnancy Declaration Form

Allows for pregnant women whose jobs involve the use of radioactive materials to be monitored for radiation dose during their pregnancies

Request for Dosimeter Service

This form is required to receive dosimeter service

Application for Use for Radiation Sources

This form is used to apply for approved-user status
Radioisotope Use Amendment Request

This form is to amend your approved-user status

Additional Project Forms

This form is used to describe the process for each project

CPM to DPM Conversion Worksheet

This form is used to document monthly lab wipe tests and RAM packages for removable contamination

Human Subjects
For all human subjects research forms, please visit the DHRP home page. 
Institutional Animal Care and Use Committee (IACUC) Forms

Faculty members are strongly encouraged to consult with the IACUC AdministratorIACUC Chair or Attending Veterinarian prior to protocol submission.
Please make sure you are using the most current form version, which can be found below. DO NOT save templates to your desktop as these forms are updated frequently and you may not have the most recent version.

  To use the fillable PDF's, right-click and SAFE link as (or Save Target as), and download to your computer. You can then open, fill in and save the file under a different name.
RSP401 | IACUC Protocol Instructions & Protocol Form

RSP401-Reader Enabled
Updated 8/14/2018

RSP430 | IACUC Amendment Form for Protocol Amendments 

RSP430-Reader Enabled
Updated 8/14/2018

RSP431 | IACUC Amendment Form for Personnel Amendments 

RSP431-Reader Enabled
Updated 5/21/2018

RSP440 | IACUC Change in Principal Investigator Form

PDF File

Word doc

RSP402.1 | IACUC Protocol Addendum for the Use of Chemicals on
Animal Protocols

PDF File
Updated 5/1/2018

Word doc
Updated 5/1/2018

Optional Cover Sheet for Protocols that Include Trade Secrets or
Intellectual Property

PDF File

Word doc

DLAR Animal Requisition Form PDF File
Updated 08/2017

Controlled Substances in Research Forms  
Annual Controlled Substance Inventory Form PDF File-Reader Enabled
New Form 8/28/2018

Controlled Substances Authorized Agent List PDF File-Reader Enabled
New Form 8/28/2018

Controlled Substance Registration Approval Form PDF File-Reader Enabled
New Form 8/28/2018

Diluted Solution and Usage Log PDF File-Reader Enabled
New Form 8/28/2018

Theft or Loss Form 
aka: Controlled Substances Discrepancy Form
  Word doc
New Form 8/28/2018 

Usage Log
Involving Animals
PDF File-Reader Enabled
New Form 8/28/2018

Usage Log
PDF File-Reader Enabled
New Form 8/28/2018 



RSP601Part 1: General Information - Required for All IBC Applications
Public Health Agency of Canada "Bio-agent Safety Data Sheets"
(to assist with Health Risks questions on IBC protocol form)

PDF file
Updated 8/29/2018

RSP605 | IBC Protocol Amendment Request Form

PDF file
Updated 5/21/2018

Last Updated: 10/16/18