Department of Laboratory Animal Resources

Classic Outlook (Desktop App)

1. Open Outlook and go to your Calendar view.
2. Click New Appointment in the toolbar
3. Enter the PI name and purpose of the reservation in the Title box.
4. Enter the date of your request (you will select a time in later steps).
5. In the Location box, begin typing the room calendar name exactly as it appears in the DLAR room list below. Select the room/hood when it appears. 
6. Check room availability:
   1. Click Scheduling Assistant in the toolbar.
   2. Scheduling Assistant will show you the availability of the room on the date you have chosen.
   3. Choose an available timeframe.
7. Click Meeting in the toolbar, review your reservation details and click Send. 
8. If your request is accepted, you will receive an ‘Accepted’ email. If your request is not accepted, you will receive a ‘Declined’ email. Read these emails carefully.
   1. Declined reservations are usually due to an overlap with another reservation. Review the room’s availability again and ensure the date and timeframe you are requesting is
      available.

New Outlook (Outlook 365/Web/Desktop)

1. Open Outlook (desktop or web) and go your Calendar view.
2. Click New Event.
3. Enter the PI name and purpose of the reservation in the Title box.
4. Enter the date of your request (you will select a time in later steps).
5. In the Add a room or location box, begin typing the room calendar name exactly as it appears in the DLAR room list below. Select the room/hood when it appears. 
6. Check room availability:
   1. Click Scheduling Assistant in the toolbar.
   2. Scheduling Assistant will show you the availability of the room on the date you have chosen.
   3. Choose an available timeframe.
7. Click Event in the toolbar, review your reservation details and click Send.
8. If your request is accepted, you will receive an ‘Accepted’ email. If your request is not accepted, you will receive a ‘Declined’ email. Read these emails carefully.
   1. Declined reservations are usually due to an overlap with another reservation. Review the room’s availability again and ensure the date and timeframe you are requesting is available.

Printable PDF of the Request Calendar Instructions

1. Open Outlook app  and go to your Calendar view.
2. Tap the + icon.
3. Enter the PI name and purpose of the reservation in the Title box.
4. Enter the date of your request (you will select a timeframe in a later step).
5. Click on Location.
6. In the Enter a place box, begin typing the room calendar name exactly as it appears in the DLAR Outlook Room List (see tab above). Select the room/hood when it appears and tap the checkmark √ at the top right.
7. Click on the Time and a calendar for the room/hood selected will open.
8. Choose an available timeframe.
   a. If there is no availability, try a different day or a different hood if the room has more than 1.
9. After confirming availability, click on the checkmark at the top right.
10. Review your reservation details and click on the checkmark √ at the top right to submit.
11. If your request is accepted, you will receive an Accepted email. If your request is not accepted, you will receive a Declined email. Read these emails carefully.
    a. Declined reservations are usually due to an overlap with another reservation. Review the room’s availability again and ensure the date and timeframe you are requesting is available.

Printable PDF of the Request Calendar Instructions