March 9, 2005 (Special Meeting)
The University of Toledo
Meeting of the Board of Trustees
Wednesday, March 9, 2005
Student Union - Room 2592 - 8:15 a.m.
The four hundredth and ninth meeting of the Board of Trustees of The University of Toledo was held on Wednesday, March 9, 2005 at 8:15 a.m. in Room 2592 of the Student Union, 2801 W. Bancroft Street, Toledo, Ohio.
Mr. Daniel J. Brennan, Chairman of the Board, presided and Ms. Judy E. Fegley, Interim Coordinator of Board Affairs, recorded the minutes.
The Chairman of the Board requested Ms. Fegley call the roll.
Present: Mr. Daniel J. Brennan
Ms. Joan Uhl Browne
Mr. C. William Fall
Mr. William C. Koester
Judge Richard B. McQuade, Jr.
Donovan T. Nichols, Student Trustee
Mr. Robert C. Redmond
Mr. Richard Stansley, Jr.
Ms. Olivia K. Summons
Mr. Hernan Vasquez
A quorum of the Board was constituted. Student Trustee Kristopher Keating was absent.
Also present: President Daniel M. Johnson; Provost and Executive Vice President for Academic Affairs and Enrollment Alan G. Goodridge; Vice President and Chief Operating Office William R. Decatur; Vice President and General Counsel, Board Secretary Sandra A. Drabik; Vice President for Institutional Advancement C. Vernon Snyder; Student Government Vice President Laura Abu-Absi; Assistant Treasurer Michael Angelini; Student Government President Guy Beeman; Executive Secretary to the Vice President and Chief Operating Officer Toni Blochowski; Senior Director of Plant Operations John Donegan; Faculty Senate Chair Mike Dowd; Presidential Fellow Francis Dumbuya; Dean of the College of Business Thomas G. Gutteridge; Assistant to the Vice President & General Counsel Elizabeth Griggs; Executive Director of Marketing and Communications Jeanne Hartig; Director of Internal Audit Kwabena Kankam; Director of Facilities Planning Daniel P. Klett; Director of University Communications Tobin Klinger; UT Foundation President Brenda Lee; Associate General Counsel Peter Papadimos; Associate Vice President for Finance and Planning Dawn Rhodes; Associate Vice President for Academic Finance & Planning John Satkowski; Associate Vice President for Human Resources James Sciarini; Senior Vice Provost for Academic Affairs Robert Sheehan; Executive Secretary to the President Joan Stasa; Dean of the College of Arts and Sciences David S. Stern; Interim Media Relations Coordinator Jonathan Strunk; Administrative Assistant to the President Penny Thiessen; Associate Director of Student Unions Thomas Trimble; Director of Academic Resources Karen Troyer; ACE Fellow Walter Wagor; Faculty Senate Representative to the BOT Harvey Wolff; Associate Vice President for Facilities Management Harry Wyatt and UT students and staff from around the campus; media represented included Toledo Blade Reporter Kim Bates. Facilities Master Plan consultants in attendance included Scott Cunningham, The Collaborative and Steve Troost, JJR.
1. Call to Order
Chairman Brennan called the meeting to order at 8:15 a.m. stating the purpose of this special board meeting is to receive the University of Toledo Facilities Master Plan.
2. Facilities Master Plan
Chairman Brennan called on President Johnson to say a few words about the Facilities Master Plan. President Johnson stated the master plan trustees will see today was created to help guide the university as we move forward and that he looked forward to the presentation. He thanked the many individuals across the campus who were involved in the planning process and Vice President and Chief Operating Officer Bill Decatur for his leadership of the project. President Johnson then called on Vice President Decatur.
Vice President Decatur indicated that the facilities master planning process has been underway for over two years and he was pleased to be presenting the proposed plan to the Board for its consideration. He acknowledged the important contributions to the planning process of all sectors of the campus community - students, faculty, and staff - as well the involvement of the external community - neighborhood associations, area corporations and institutions, elected officials, and government agencies.
Mr. Decatur indicated that the master planning consultant team has been led by The Collaborative Inc. of Toledo. Other members of the consulting team included JJR - Ann Arbor, Michigan; MGT of America - Olympia, Washington; Dansard Grohnke Long - Toledo; and JDRM Engineering - Toledo.
A copy of the presentation slides was distributed after the meeting, and is incorporated into the minutes as Exhibit A.
Director of Facilities Planning Daniel Klett gave an overview of the planning process, emphasizing that the facilities master plan has taken its direction from the University's Mission Statement and strategic planning process. He also stressed the importance of the Master Planning Principles, previously approved by the Board of Trustees. (The process overview is summarized on pages 2-4 of Exhibit A.) He also summarized the projected space needs of the University over the next 10 years. Because the total needs are beyond the available resources, the projects proposed in the master plan focus on the priorities identified in the strategic plan. (This is summarized on pages 5-6 of Exhibit A.)
Steve Troost of JJR outlined the Master Planning Directions embodied in the proposed plan. He presented the master plan for the Bancroft Campus in the 0-10 year planning horizon and described the major recommendations in more detail by campus sector. He also presented a vision for the Bancroft Campus in the timeframe beyond 10 years and shared the planning concepts for the Scott Park Campus. (This material is contained on pages 7-10 of Exhibit A.)
Scott Cunningham of The Collaborative described the major capital projects proposed in the 0-10 year planning horizon. For each, he provided information on the type of space, overall size, cost, potential schedule, and dependent activities where appropriate. The projects presented included Gillham Hall Rehabilitation, Classroom building (Field House Rehabilitation), New Science/Lab Building, Bowman-Oddy Laboratory Rehabilitation, Stranahan Addition, Research Building for the Agricultural Research Service (USDA), North Engineering Rehabilitation, Savage Hall Rehabilitation/Addition, New Parking Garage and Commercial Mixed-Use Building, New Central Steam Plant and Steam/Chilled Water Lines, Ottawa River Plaza and River Edge Park, and Bancroft Street "Front Door". (Information about these projects is contained on pages 11-18 of Exhibit A.)
Vice President Decatur discussed overall funding strategies for the projects proposed in the master plan. These include Major Capital Funds and Basic Renovation Funding from the State of Ohio, as well as a bond issue paid for with a portion of the State Capital Funds from the next five biennia which will be converted to Capital Component Subsidy, producing a revenue stream over the term of the bonds. There will also be funding provided from the University's capital campaign, the federal government (for the USDA research building), university fees, a bond issue paid for with indirect costs associated with externally supported research, and public-private partnership investments. (This information is contained on pages 19-20 of Exhibit A.) He indicated that additional details on the financing of individual projects will be presented to the Finance Committee in the near future, with recommendations being made to the full Board as appropriate.
Atthe conclusion of the presentation, Chairman Brennan called for questions from members of the Board.
Inresponse to a question about parking for individuals with special needs, Mr. Decatur said the proposed shifting of parking to the perimeter of campus will not reduce the availability of handicapped parking in the center of campus. In addition, the transit and para-transit systems will continue to play an important role in keeping the campus accessible.
Inresponse to a question about facilities for the performing arts, Mr. Decatur suggested that a study of the needs of the arts would be appropriate in the future. It would include an evaluation of the synagogue property at Douglas and Kenwood which was recently purchased by the UT Foundation, as well as other options, for meeting these needs.
Inresponse to a question about the enrollment assumptions used in developing the master plan, Mr. Klett stated that a projected annual enrollment increase of 1.5 % was used. At the end of the ten year planning horizon, the resulting projected enrollment is about 19,500 Full Time Equivalent (FTE) students.
Inresponse to a question about the rehabilitation of the Field House, Mr. Cunningham stated that an assessment report prepared several years ago by The Collaborative concluded that rehabilitating the Field House was warranted based on both aesthetic and financial considerations.
Inresponse to a question about providing housing for graduate students, Mr. Decatur stated that a marketing study was done before The Crossings housing project was started. The marketing study was updated before the FY2006 Housing project started. These studies revealed a demand for 7000-7500 beds on campus. After the completion of the FY2006 Housing this fall, as well as several housing projects being constructed in the area by private developers, the University intends to let the market absorb the new supply and will revisit the demand for housing in about three years. In providing the desired mix of housing types (traditional "dorm" rooms, suites, and apartments), the University looks to the private sector to meet the demand for apartments.
Hearing no more questions, Chairman Brennan thanked the presenters and praised the efforts of University administrators involved in creating the plan. Judge McQuade observed that the presented master plan was bold and that the Trustees should commit to implementing it.
Upon a motion by Mr. Stansley, seconded by Mr. Fall to endorse the Facilities Master Plan as presented, a voice vote was taken. Motion passed unanimously.
President Johnson thanked the trustees for their support of this effort.
There being no further business before the Board, upon the motion duly made and carried, the meeting was adjourned at 9:25 a.m.