The University of Toledo

Cancellation Fees

If a student wishes to cancel his/her contract prior to occupancy, she/he must do so in writing, by no later than 9 a.m. on the first day of classes to cancel his/her contract without being charged housing fees.  You may e-mail reslife@utoledo.edu, fax at 419.530.2942 or mail to:

Office of Residence Life
Mail Stop #: 519
The University of Toledo
2801 W. Bancroft St.
Toledo, OH 43606-3390

The cancellation is effective the date the checkout process is completed or the cancellation is approved, whichever is later.

Advanced Housing Refund Policy:

Academic Year 2013-2014

• The $40 application fee is non-refundable. 
• The $200 pre-payment (deposit) is refundable in full if a contract cancellation is received by 5 p.m. on May 31, 2013.
• If you cancel between June 1 and June 30, $100 is refundable.  In the event you did not pay a pre-payment (deposit), a $100 cancellation fee will be assessed.
• If you cancel on or after July 1, there is no refund. In the event you did not pay a pre-payment (deposit), a $200 cancellation fee will be assessed.

McComas Village 2013-2014

• The $40 application fee is non-refundable. 
• If you cancel prior to May 31, 2013, no cancellation fee will be assessed.
• If you cancel between June 1 and June 30, a $100 cancellation fee will be assessed. 
• If you cancel on or after July 1, a $200 cancellation fee will be assessed.

Spring 2014

• The $40 application fee is non-refundable. 
• The $200 pre-payment (deposit) is refundable in full if a contract cancellation is received by 5 p.m. on January 7, 2014.
• If you cancel after 5 p.m. on January 7, there is no refund. In the event you did not pay a pre-payment (deposit), a $200 cancellation fee will be assessed.

McComas Village 2014

• The $40 application fee is non-refundable. 
• If a contract cancellation is received by 5 p.m. on January 7, 2014, no cancellation fee will be assessed.
• If you cancel after 5 p.m. on January 7, a $200 cancellation fee will be assessed.

Academic Year 2014-2015

• The $40 application fee is non-refundable. 
• The $100 pre-payment (deposit) is refundable in full if a contract cancellation is received by 5 p.m. on May 1, 2014.
• If you cancel after 5 p.m. on May 1, there is no refund. In the event you did not pay a pre-payment (deposit), a $100 cancellation fee will be assessed.

McComas Village 2014-2015

• The $40 application fee is non-refundable. 
• If you cancel prior to 5 p.m. on May 1, 2014, no cancellation fee will be assessed.
• If you cancel after 5 p.m. on May 1, a $100 cancellation fee will be assessed.

Application-Contract Cancellation on or AFTER the first day of classes:

Once the contract period begins and a resident has moved into the residence hall, a resident must submit a contract release request form no less than 14 business days prior to the end of the semester.

If a resident is no longer enrolled at the University, he/she will be responsible for:
1.      Room charges through their check-out date

If a currently enrolled student has checked into the residence hall and is granted a contract release before the end of the contract term, he/she will be responsible for:
1.       Room charges through the end of the semester, plus
2.      $200 non-negotiable cancellation fee for students enrolled for the 2013-2014 academic year and $100 non-negotiable cancellation fee for students enrolled for the 2014-2015 academic year (exceptions may apply)*

If a currently enrolled student has checked into the residence hall and is not granted a contract release or is removed for disciplinary reasons before the end of the contract term, he/she will be responsible for:
1.       Room charges through the remainder of the contract ending in May

*Students who are graduating, participating in an academic program requirement which requires them to move away from Toledo (study abroad, co-op, internship etc.), active duty deployment or academic dismissal from the University will be released from their contract upon filing a contract release request form and submitting supporting documents, and will not be charged the non-negotiable cancellation fee.