Office of International Student & Scholar Services

H-1B Forms for Departments and Employees

DEPARTMENT EMPLOYEE DEPENDENTS (H-4)

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Department

For any H-1B petitions (Extension, Amendment or New), the obligation to initiate the H-1B petition is the responsibility of the sponsoring department.  To initiate a petition, contact Maryam.Sediqe@UToledo.edu and Anne.Bennett@UToledo.edu and provide us with the H-1B Beneficiary's full name, birthdate, and Rocket Number (if they have one).  The Department Contact will receive an email with instructions for submitting forms and documents in iRocket.  

Department Forms

All forms are now in the iRocket Portal.  For more information about submitting these forms, go to the H-1B iRocket User Guide webpages. 

These webpages have a list of required information and documents based on whether the position is covered under a bargaining agreement or not.

Departments should be aware of their ongoing obligations.  See Department Obligation and Compliance.

Departmental Responsibility

• • UToledo's Payroll Policy
  • UToledo's I-9 Policy
  • USCIS I-9 Handbook
  • USCIS I-9 and H-1B Employees

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EMPLOYEE

For any H-1B petition (Extension, Amendment or New), the obligation to initiate the H-1B petition is the responsibility of the sponsoring department.  The H-1B Employee forms will be completed in iRocket Portal.  Once the petition has been initiated, the employee will receive an email with instructions for submitting forms and uploading documents.

Employee Forms

All forms are now in the iRocket Portal.  For more information about submitting these forms, go to the H-1B iRocket User Guide webpages. 

These webpages have a list of required information and documents based on whether the H-1B Beneficiary is new to UToledo or a current iRocket user or current UToledo employee.

Employees should also read Maintaining H-1B Status.

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DEPENDENTS

Overview

• • Your spouse and/or unmarried children under the age of 21 may join you in the U.S. as your dependents in H-4 status. If the dependent is outside of the U.S., he or she may apply for an H-4 visa stamp at a U.S. embassy or consulate on the basis of your H-1B Approval Notice and proof of their relationship to you.
  • If the dependent is currently in the U.S. under a different immigration status or needs an extension of existing H-4 status, the dependent should apply for a change to/extension of H-4 status by filing Form I-539 with USCIS. This form is available at USCIS's I-539 page. 
  • As a courtesy, OISSS may submit the I-539 application and I-539A (if applicable) at the same time the H-1B petition is submitted for the H-1B beneficiary.
  • H-4 dependents are generally not eligible to work in the U.S. They are eligible to study but are not eligible to hold any student employment positions or assistantships that require work.
  • Certain H-4 dependent spouses of H-1B nonimmigrants who are seeking employment-based lawful permanent residence may be eligible to apply for employment authorization.

Please note that The University of Toledo does not sponsor the H-4. The application is filed by the dependent (or their guardian), who is responsible for completing Form I-539 and I-539A (if applicable), paying the USCIS filing fees and maintaining and tracking lawful status.

Dependent forms

The H-1B Employee/Beneficiary can complete the Dependent E-Form in iRocket if they want to submit their dependent's I-539 with their H-1B petition.  The H-1B Employee/Beneficiary should submit a separate Dependent Form for each dependent.  For more information about submitting the Dependent Form, go to the H-1B iRocket User Guide webpages. 

USCIS Form I-539, Application to Extend/Change Nonimmigrant Status