Graduate Program Forms and when to submit
Where to find the forms
Most graduate program forms are available through the College of Graduate Studies, but there are a few department-specific forms. Most academic program forms, once you have obtained signatures from your advisor and/or committee members can be submitted to Dr. Hefzy, and the department will forward them for additional signatures.
Your First Semester and Year
- An Advisor/Focus Group form should be completed in the first few weeks of your first semester of study.
- Once you have an adviser, you will work with him/her to complete a Plan of Study as soon as possible and no later than the second semester of study.
- Select your research committee and complete a Graduate Research Advisory Committee Approval & Assurances (GRAD form) before beginning Research.
PhD Candidacy
- Students must earn a grade of A- or better in your two focus area courses and Advanced Engineering Mathematics I (MIME 8000),
- Complete all proper forms required in your first semester and year,
- In your 3rd or 4th semester, present to your research committee on your research topic (i.e. research questions, literature review and preliminary data if any). Each committee member will fill out a research progress assessment form to evaluate your fundamental understanding of your research area.
- After successful completion of Ph.D. Candidacy requirements, complete the Application for Admission to Candidacy for the Doctoral Degree.
When you are ready to Defend
- Apply to graduate by the Graduation application deadline (typically in the semester prior to the semester you plan on graduating).
- A Defense Announcement request at least two weeks prior to your final project, thesis or dissertation defense date.
- The Defense Acceptance and Intellectual Protection Form - at the time of your Thesis/Dissertation proposal and no later than 15 days prior to your final defense date.
- A Presentation Assessment is to be completed by each of your committee members during both your proposal (PhD) and final dissertation or Thesis defenses. To be returned to the department secretary for graduate program tracking.
- The Approval of Project/Thesis/Dissertation - upon satisfactory completion of your final defense and before the last day of term that the degree will be awarded.
- Electronic Thesis and Dissertation (ETD) Submission typically by the last day of the semester you plan on graduating, check dates.
Additional forms are available on the College of Graduate Studies Academic Program Forms page