Visit
Apply
Give

Research and Sponsored Programs

International Collaboration

The University of Toledo welcomes international collaboration to advance discovery and education. UToledo is a place where openness and exchange of ideas are fundamental. Research and Innovation will assist you with your international collaborations while ensuring compliance with federal requirements.

Areas of Concern:  Disclosures | Travel & Data | Foreign Visitors & Delegations    
Travel Kit: Overview | Procedures

AREAS OF CONCERN
DISCLOSURES
  • Faculty affiliations with entities in foreign countries
  • Financial contributions, effort, and non-financial support of research
  • Collaborations or contacts with others outside of U.S. or with an international organization

YOUR RESPONSIBILITIES
Required reporting for federal grants and contracts

1. List all appointments in bio-sketches
2. Report other support for all senior personnel/PIs/CoIs
    - Include domestic or foreign consulting, resources, and financial or non-financial support of your research endeavors
    - Update "Other support" for all senior personnel in reports, and disclose all participants with institutions, country of origin
3. Report time commitments on other projects/contracts
4. Effort reporting on funded grants and projects
5. Complete "Outside Professional Service Report" from Office of the Provost
TRAVEL AND DATA
  • Travel to selected countries regardless of source of funding
    - Possible diversion of unpublished research results or IP
  • Vulnerable devices/data taken to selected countries
  • Access to home university data/files while on international travel
    - Theft of Data
    - Exposure to Malware
 YOUR RESPONSIBILITIES
1. Individuals traveling overseas for university purposes or university related business must complete the Travel Registry located on the Center for International Studies and Programs website

2. Consult with the Office of Research and Sponsored Programs about the Travel Kit for foreign travel
FOREIGN VISITORS & DELEGATIONS 
  • Foreign delegations visiting UToledo laboratories
  • Extended visits from foreign visitors
  • Visiting scholars (students, faculty, post-doctoral researchers)
 YOUR RESPONSIBILITIES
1. Contact the Office of Research and Sponsored Programs as soon as you become aware of the potential for visitors or foreign delegations and provide the country of origin and details about the visit.
2. RSP will assess possible export control restrictions based on the individual labs to be visited and research to be conducted and possibly seek information needed for restricted/debarred party screening.
4. For extended visits of visiting scholars, notify the Office of the Provost
    

Travel Kit
OVERVIEW
Users in Scope:
     - Researchers with UToledo IP and/or research data who are visiting a sensitive country
Kit Includes:
     - Loaner laptop provided with Microsoft Office
     - Access to a secure Virtual Machine provided for primary computer needs and access to email
Users have limited account access during travel. Access to the following resources will be restricted:
     - Z: Drive shares, Office 365 excluding Outlook, SharePoint, UT servers
Full access restored upon return.
PROCEDURES
  • Request Travel Kit by submitting an IT Helpdesk request including your date of departure
  • IT will contact you to schedule pickup and provide training to access the the secure virtual lab
  • Laptop will be erased upon return to IT

Top of Page

Last Updated: 8/7/26