Guidance on UToledo Affiliate Status for Research Related Activities
Persons other than current UToledo employees and students who require an active UT Rocket number to participate in a UToledo related research activity must obtain a UToledo Affiliate account through their sponsoring administrative host department, college, or unit.
The process for establishing a UToledo Affiliate account for research related activities is initiated by the administrative host that will be responsible for the affiliate. Step-by-step instructions are found here. For affiliations based on research activity, one of the following affiliate types are usually relevant.
- HSC Visiting Scholar: Visiting academics engaged in research on Health Science Campus. Affiliated generally with another college or university.
- Main Campus Visiting Scholar: Visiting academics engaged in research on Main Campus. Affiliated generally with another college or university.
- Research Collaborators: Paid research consultants and external professionals engaged in sponsored research programs as unpaid volunteers not through properly executed sub-contracts.
- Research Students Off-Semester: All undergraduate students engaged in sponsored summer research programs (UToledo Undergraduate Research awards, ACS SEED, NSF REU).
- Research Volunteers: All unpaid student volunteers, and external institutional board committee members (i.e. IRB, IACUC, IBC).
When the new Affiliate account is enabled a new Rocket number is issued. The Rocket number is needed for restricted/debarred party screening.
Inquiries regarding processes required for research-related UToledo Affiliates should be directed e-mail to ResearchAffiliate@utoledo.edu.
VOLUNTEERS IN ACADEMIC RESEARCH, SCHOLARSHIP AND UNIVERSITY ACTIVITIES
Volunteer hosts (a University employee) and volunteers in Academic Research (for example, research laboratories), Scholarship, and University Activities, are expected to follow the Volunteer Procedures.
If you are seeking volunteer opportunities at the University of Toledo Medical Center and Patient Clinics you must have clearance from the Volunteer Services Office, Dowling Hall on the Health Science Campus (volunteerservices@utoledo.edu). Program enrollment information can be found in Policy# 3364‐103‐VS‐04.