Research and Sponsored Programs

InfoEd is an electronic research management system that allows you to:

• develop research proposals for federal and non-federal funding opportunities
• submit proposals to online sponsor systems without duplicating efforts
• complete and manage your financial conflicts of interest

InfoEd also provides a more streamlined process for proposal tracking to assist with more efficient completion of proposals. In Phase II, beginning in FY25, UToledo will implement InfoEd’s post-award management system, resulting in faster account setup.

As of January 23, 2024 all proposal records must be started using InfoEd. Complete the Create Screen and Setup Questions screen at least 10 business days prior to proposal submission deadline for proposals without subrecipients, and at least 15 business days prior to the submission deadline for proposals with subrecipients.

COI Disclosures: Beginning October 2, all COI disclosures must be made through InfoEd - even when valid COI disclosures exist in the previous system.  Legacy data from the site coi.utoledo.edu will not be available!  COI disclosures should be submitted in InfoEd no later than December 1 in order to ensure timely processing prior to 2024 deadlines.

URFO Proposal Submissions:  Contact the InfoEd Support Team, InfoEd@utoledo.edu, for assistance with URFO submissions through InfoEd. Contact Eva English, urfo@utoledo.edu, for URFO programmatic questions. 

Recorded webinars are available above.

If you have a proposal due soon and need assistance, we encourage you to make an individual appointment. Contact infoed@utoledo.edu or call Rick Francis at 419-530-2936.

Thurs. 2/8/2024, 3:30 pm - 4:30 pm, RSP Webinar: COI Disclosure and Entity Request, Meeting Link: http://tinyurl.com/4z6k7423

Tues. 2/13/2024, 10 am - 11:30 am, RSP Webinar: InfoEd Proposal/Budget Overview, Meeting Link: http://tinyurl.com/yrxava57

Thurs. 2/15/2024, 9:30 am - 10:30 am, RSP Webinar: InfoEd Endorsement & Delegation, Meeting Link:http://tinyurl.com/3dmu5bv4

Thurs. 2/22/2024, 2:00 pm - 3:30 pm, RSP Webinar: InfoEd Budget 201, Meeting Link: http://tinyurl.com/57p7ufv2

Tues., 3/5/2024, 3 pm - 4:30 pm, RSP Webinar: InfoEd Proposal/Budget Overview, Meeting Link: http://tinyurl.com/78y93ser

Thurs., 3/7/2024, 10 am - 11:30 am, RSP Webinar: InfoEd Budget 201, Meeting Link: http://tinyurl.com/4vn7nyah

Thurs., 3/14/2024, 3:30 pm - 4:30 pm, RSP Webinar: InfoEd Endorsement & Delegation, Meeting Link: http://tinyurl.com/2s4bfyj3

Tues., 3/19/2024, 3:30 pm - 4:30 pm, RSP Webinar: InfoEd COI Disclosure & Entity Request, Meeting Link:  http://tinyurl.com/2r2m7ydf

InfoEd receives updated protocol information nightly from OneAegis (a.k.a. IRB Manager). Proposal-protocol associations can be made by investigators and staff in InfoEd on the proposal record. That association displays changes to the protocol, including personnel changes and status updates, within the InfoEd proposal record. Assistance will be available!

Researchers currently complete a proposal intake form, an endorsement form, an excel budget form for internal use, and documents to meet the sponsor proposal requirements -- and typically this information must be replicated in online sponsor forms. 

In InfoEd a researcher will accomplish all of these functions one time directly in the InfoEd record, with the endorsment process accomplished through InfoEd routing.  For federal submissions, most will be sent directly from the InfoEd record to grants.gov with system-to-system (S2S) submission.

UToledo undertook a selection and procurement project to address critical needs in research administration software. These included:

• development, endorsement, and submission of external grant proposals
• award tracking and post-award management of sponsored projects
• disclosures of financial conflicts of interest (COI)

Key stakeholders from IT, RSP, compliance areas, and the researcher community evaluated responses to a nationwide Request for Proposals. They attended live demonstrations of competing products, compiled evaluations, and chose InfoEd for its flexibility across multiple modules. InfoEd is also compatible with OneAegis (formerly known as IRB Manager), currently used to manage protocol submission and review.