Receipt Requirements
A proper receipt shows the itemized description of the items purchased, the date of purchase, the amount paid, and the method of payment. Receipts must contain appropriate detail, including starting and ending destinations, hotel charges, and detailed item charges. It is the cardholder’s responsibility to obtain original proper receipts from the merchant each time you use your PCard. Packing slips with itemization are acceptable, however, packing slips without itemization are not proper documentation.
Receipts are required for the following expenses:
- Lodging, air, rail, rental cars, business and group meals
- All expenses $25.00 or more
- All PCard expenses
Required receipts must be attached in Concur and users must keep original copies for 60 days after the report is submitted to ensure that all documentation is correct. Approvers should confirm that the attached receipts are legible.
In accordance with FERPA and HIPAA regulations, please do not include any Personally Identifiable Information related to students or patients in any documentation uploaded to Concur.