Office of Student Conduct and Community Standards

Records Requests Policies and Forms

The 1974 Family Educational Rights and Privacy Act (FERPA) is a federal law that protects the privacy of a student's educational record. FERPA applies to all educational institutions receiving funds from the United States Department of Education, from kindergarten through university level. Under FERPA, the Office of Student Conduct and Community Standards (OSC&CS) may not share the contents of a student's Student Conduct File with anyone other than the student without written consent to do so. Exceptions to FERPA include a health and/or safety emergency, or an educational need to know.

The Office of Student Conduct and Community Standards FERPA Release of Information Form must be completed prior to the office releasing the information. A student can also provide the office with a release from another office/agency. Student Conduct information will become a part of the respondent and complainant's (if appropriate) educational records per FERPA. Conduct sanctions, with the exception of Expulsion (Conduct and Residence Hall), Suspension (Conduct and Residence Hall), or revocation of admissions/degree will be removed from the record seven (7) years from the year in which the violation occurred.

The OSC&CS is responsible for maintaining the record(s). Cases involving student groups/organizations are not considered confidential under FERPA. As a result, the OSC&CS does not protect the confidentiality of the student conduct records regarding the conduct of student groups/organizations.

If a College, University, or Employer requires a check of your UT Student Conduct History, please provide the applicable form to the OSC&CS either in person or via e-mail. Please allow the office five (5) business days to process the form. The OSC&CS will complete the form, and send it to the appropriate office/personnel. 

Individuals who wish to obtain a vopy of a UT Police Incident or Accident report may do so. To request a copy of a policy report by completing this form. The report will be e-mailed, unless requested otherwise. For more infomration please see the UT Police Page

If you have any questions, please email studentConduct@utoledo.edu

Last Updated: 9/12/19