Policies Posted for Comment
Draft and recently signed policies are posted here for review and comment by The
University of Toledo community for thirty days. Draft policies do not have official
status as approved policies until the Approving Officer has signed the policies. Some
policies may be signed in advance of the vetting period to comply with the requirement
of federal or state laws or regulations or accrediting agencies.
Please direct any comments or questions regarding the policies posted for comment to policies@utoledo.edu or click on the icon under "comment on this policy." Please state the name of the policy in the subject line. Comments received on the policy will be forwarded to the policy's responsible agent or agent's designee.
To join our mailing list for email notification of updates and additions to the Policies Posted for Comment, please send an email to policies@utoledo.edu with "policies posted for comment" in the subject line.
NOTE: The University’s policies ultimately become a part of the Ohio Administrative Code. The Administrative Code is written in lower case. As each UT policy comes due for review, it will be formatted according to the Ohio Legislative Service Commission Drafting Manual. Many words that normally would be capitalized will not be capitalized in the text of the policy. For example – university of Toledo, president of the United States, supreme court, holidays such as Christmas day (Christmas is capitalized but day is not). The Drafting Manual includes many other grammatical guidelines. The header box and the signature box do not need to comply with these rules. Please do not send comments asking to revise capitalization, outline format, grammar, etc.
The following policies have been posted for the 30-day comment period:
Human Resources – 4 policies
Policy Name: 3364-25-130 Remote work
Description: (New policy) This new policy provides that faculty and staff must be on campus to meet service
expectations, including coverage of departmental core hours. Hybrid or partial remote
work arrangements are not permitted. Exceptions may be granted that allow remote work
based upon the conditions provided for under the policy.
Scope: All University of Toledo Campuses
Comment Period: April 9, 2025 through May 9, 2025
Comment on this policy: 3364-25-130
Policy Name: 3364-25-51 Solicitation, advertising and distribution
Description: (Minor/technical revision of existing policy) Minor revisions to the existing policy are recommended by MarComm. They have proposed
language to require university departments or other units to work through MarComm
to engage in solicitation for the university.
Scope: All University of Toledo Campuses
Comment Period: March 27, 2025 through April 28, 2025
Comment on this policy: 3364-25-51
Policy Name: 3364-25-113 Recruitment of personnel and hiring procedure
Description: (Major revision of existing policy) Removal of much of the process, which will be defined a procedure. Also removing
the reference to the Affirmative Action Plan.
Scope: All University of Toledo Campuses – non-bargaining unit professional staff
Comment Period: March 27, 2025 through April 28, 2025
Comment on this policy: 3364-25-113
Policy Name: 3364-25-129 Educational development incentive
Description: (Minor/technical revision of existing policy) Keywords added. The time to submit an official transcript is changed from 60 days
to 90 days to allow employees additional time.
Scope: All University of Toledo Campuses – non-bargaining unit professional staff
Comment Period: March 27, 2025 through April 28, 2025
Comment on this policy: 3364-25-129
College of Medicine & Life Sciences - 9 policies
Policy Name: 3364-81-04-012-08 Area Health Education
Description: (Minor/technical revision of existing policy) The revisions include in section (D) Procedure - housing is now provided if more
than 60 miles from the HSC in place of “a one-hour drive” and also minor grammatical
changes.
Scope: College of Medicine & Life Sciences MD Program
Comment Period: April 22, 2025 through May 22, 2025 - POLICY TO BECOME EFFECTIVE MAY 5, 2025
Comment on this policy: 3364-81-04-012-08
Policy Name: 3364-81-17 Excused absences
Description: (Minor/technical revision of existing policy) The revisions include in section (D) Excused Absences –directs to 3364-81-04-013-05 Graduation Requirements for information about flex time.
Scope: Medical students in the pre-clerkship and clinical years, University of Toledo College
of Medicine and Life Sciences
Comment Period: April 22, 2025 through May 22, 2025 - POLICY TO BECOME EFFECTIVE MAY 5, 2025
Comment on this policy: 3364-81-17
Policy Name: 3364-81-04-013-02 Academic promotion
Description: (Minor/technical revision of existing policy) The revisions include in section (D) Procedure – Remediation of FAILED Clerkship
Grades – The failed clerkship must now be repeated before applying for graduation
instead of by August 31 of the M4 year.
Scope: College of Medicine & Life Sciences MD Program
Comment Period: April 22, 2025 through May 22, 2025 - POLICY TO BECOME EFFECTIVE MAY 5, 2025
Comment on this policy: 3364-81-04-013-02
Policy Name: 3364-81-04-013-00 Student formative feedback
Description: (Minor/technical revision of existing policy) The revisions include title corrections.
Scope: College of Medicine & Life Sciences MD Program
Comment Period: April 22, 2025 through May 22, 2025 - POLICY TO BECOME EFFECTIVE MAY 5, 2025
Comment on this policy: 3364-81-04-013-00
Policy Name: 3364-81-013-05 Graduation requirements
Description: (Minor/technical revision of existing policy) The revisions include section 4a-c – additional MD/JD elective to count towards
UTCOMLS elective requirements. Clarification of what 2/4 week electives and transition
courses count toward graduation.
Scope: College of Medicine & Life Sciences MD Program
Comment Period: April 22, 2025 through May 22, 2025 - POLICY TO BECOME EFFECTIVE MAY 5, 2025
Comment on this policy: 3364-81-04-013-05
Policy Name: 3364-81-20 Continuous quality improvement
Description: (Minor/technical revision of existing policy) The revisions include Under Procedure it states that committees are also now able
to see the data collected, as well as title corrections.
Scope: College of Medicine & Life Sciences MD Program
Comment Period: April 22, 2025 through May 22, 2025 - POLICY TO BECOME EFFECTIVE MAY 5, 2025
Comment on this policy: 3364-81-20
Policy Name: 3364-81-04-013-06 Grading policy for required clinical clerkships
Description: (Minor/technical revision of existing policy)
Under (D) Components:
-Change to receiving a PASS instead of Honors to be a candidate for Honors.
-To calculate the grade for clinical performance will exclude the professionalism
category and any “no” response from an evaluator results in a fail for that competency.
-Addition that students are removed from their required clerkship if they
earn any combination of two incomplete or defer grades.
Scope: College of Medicine & Life Sciences MD Program
Comment Period: March 27, 2025 through April 28, 2025
Comment on this policy: 3364-81-04-013-06
Policy Name: 3364-81-04-031-00 Dual degree
Description: (Major revision of existing policy) Scope of this policy now includes the MD/JD program. Changes to this verbiage reflected
throughout the policy. Clear outline added for the process of each program (MD/PhD
and MD/JD) and how credit is awarded for the dual degree programs.
Scope: College of Medicine & Life Sciences
Comment Period: March 27, 2025 through April 28, 2025
Comment on this policy: 3364-81-04-031-00
Policy Name: 3364-81-11 Shadowing at UTMC and affiliated clinics
Description: (Major revision of existing policy) Title change from “Observership” to “Shadowing”. Procedure clarifies who may shadow
at UTMC or its affiliated sites, as well as how to contact UTMC Compliance to obtain
approval throughout the process.
Scope: The University of Toledo Medical Center and the University of Toledo, College of Medicine
& Life Sciences
Comment Period: March 27, 2025 through April 28, 2025
Comment on this policy: 3364-81-11
General Academic - 2 policies
Policy Name: 3364-71-14 Missed class
Description: (Minor/technical revision of existing policy)
Scope: All undergraduate students
Comment Period: March 27, 2025 through April 28, 2025
Comment on this policy: 3364-71-14
Policy Name: 3364-71-32 Transfer credit
3364-71-32.01 Transfer credit procedure
Description: (New policy) Policy describes the awarding of transfer credits.
Scope: All undergraduate students
Comment Period: March 27, 2025 through April 28, 2025
Comment on this policy: 3364-71-32
UTMC - 3 policies
Policy Name: 3364-100-53-22 Critical test results
Description: (Minor/technical revision of existing policy) Updated “Heart and Vascular Center” to read “Heart Station” in policy statement
and procedure. Under procedure for critical results, added clarification that read
back, and documentation of the critical result is handled per each departmental policy.
Scope: University of Toledo Medical Center and Medical Staff
Comment Period: March 27, 2025 through April 28, 2025
Comment on this policy: 3364-100-53-22
Policy Name: 3364-100-70-05 Therapeutic drug substitution
Description: (Minor/technical revision of existing policy) Under procedure, referenced policy number and removed the name of the policy.
Scope: University of Toledo Medical Center and Medical Staff
Comment Period: March 27, 2025 through April 28, 2025
Comment on this policy: 3364-100-70-05
Policy Name: 3364-136-CBGL-12 Specimen collection, analysis, integrity and quality control/quality
management program ROTEM Sigma
Description: (New policy) Outlining the Blood Gas Quality Control program from specimen acquisition through
Quality Control.
Scope: University of Toledo Medical Center and Medical Staff
Comment Period: March 27, 2025 through April 28, 2025
Comment on this policy: 3364-136-CBGL-12