Policies Posted for Comment
Draft and recently signed policies are posted here for review and comment by The University of Toledo community for thirty days. Draft policies do not have official status as approved policies until the Approving Officer has signed the policies. Some policies may be signed in advance of the vetting period to comply with the requirement of federal or state laws or regulations or accrediting agencies.
Please direct any comments or questions regarding the policies posted for comment to policies@utoledo.edu or click on the policy number link after "comment on this policy." Please state the name of the policy in the subject line. Comments received on the policy will be forwarded to the policy's responsible agent or agent's designee.
NOTE: The University’s policies ultimately become a part of the Ohio Administrative Code. The Administrative Code is written in lower case. As each UT policy comes due for review, it will be formatted according to the Ohio Legislative Service Commission Drafting Manual. Many words that normally would be capitalized will not be capitalized in the text of the policy. For example – university of Toledo, president of the United States, supreme court, holidays such as Christmas day (Christmas is capitalized but day is not). The Drafting Manual includes many other grammatical guidelines. The header box and the signature box do not need to comply with these rules. Please do not send comments asking to revise capitalization, outline format, grammar, etc.
The following policies have been posted for the 30-day comment period:
Academic Affairs - 1 Policy
Policy Name: 3364-71-15 Confidentiality of Student Records (FERPA)
Description: (Major revisions) Revised the policy to clarify status.
Scope: All UToledo students
Comment Period: October 30, 2026 - November 30, 2026
College of Medicine and Life Sciences - 1 Policy
Policy Name: 3364-81-12-206-03 – Guidelines for Commercial Support – Educational Grants
Description: (Major revisions) Revised the policy to align with current ACCME Standards for Integrity and Independence
by strengthening requirements for managing commercial support, reinforcing the CME
Office's exclusive authority over vendor and commercial supporter interactions, and
clarifying documentation, disclosure, and separation of promotional activities from
accredited education.
Scope: UT faculty, staff, students and joint sponsors
Comment Period: October 30, 2026 - November 30, 2026
Graduate Medical Education - 4 Policies
Policy Name: 3364-86-008-00 GME: Inadequate Resident Performance and Due Process for Appeal of
Corrective Actions
Description: (Major revisions) major changes including corrective actions, form names and new forms to be utilized
with this policy.
Scope: UT College of Medicine Residents
Comment Period: October 30, 2026 - November 30, 2026
Policy Name: 3364-86-011-00 GME: Completion Certificates
Description: (Minor revisions) minor wording changes only.
Scope: UT College of Medicine Residents
Comment Period: October 30, 2026 - November 30, 2026
Policy Name: 3364-86-028-00 GME: Patient Privacy/Confidentiality
Description: (Minor revisions) minor wording changes only.
Scope: UT College of Medicine Residents
Comment Period: October 30, 2026 - November 30, 2026
Policy Name: 3364-86-052-00 GME: Vacation and Leaves of Absence
Description: (Minor revisions) minor wording and grammatical changes; major policy changes in extension of training
and time off taken for conferences and rotations outside program.
Scope: UT College of Medicine Residents
Comment Period: October 30, 2026 - November 30, 2026