University Policy

Policies Posted for Comment

Draft and recently signed policies are posted here for review and comment by The University of Toledo community for thirty days. Draft policies do not have official status as approved policies until the Approving Officer has signed the policies. Some policies may be signed in advance of the vetting period to comply with the requirement of federal or state laws or regulations or accrediting agencies.

Please direct any comments or questions regarding the policies posted for comment to policies@utoledo.edu or click on the icon under "comment on this policy." Please state the name of the policy in the subject line. Comments received on the policy will be forwarded to the policy's responsible agent or agent's designee.

To join our mailing list for email notification of updates and additions to the Policies Posted for Comment, please send an email to policies@utoledo.edu with "policies posted for comment" in the subject line.

College of Medicine and Life Sciences - 3 policies
Financial Aid - 1 policy
Police - 2 policies
UTMC - 3 policies
UTMC/Legal Affairs - 1 policy


  College of Medicine and Life Sciences - 3 policies

Policy Name:   Draft 3364-81-01  Academic office space allocation – College of Medicine and Life Sciences
Description:  (New policy proposal)  The purpose of this policy is to establish guidelines for the assignment of academic office space to faculty and staff in the College of Medicine and Life Sciences.
}Scope:    UT College of Medicine and Life Sciences – all departments
Comment Period:   July 22, 2016 – August 22, 2016
Comment on this policy  3364-81-01

Policy Name:   Draft 3364-81-04-013-00  Student formative feedback during required clinical clerkships
Description:  (Minor/technical revision of existing policy)  The required clinical clerkship directors must assure that formative feedback is provided to students during the required clinical clerkships no later than the mid-point of each clerkship. Formative feedback must be timely and focus on helping students identify their strengths and weaknesses. Formative feedback does not provide a grade but rather provides guidance. Revisions are tracked in the posted draft policy.
Scope:    College of Medicine and Life Sciences,  MD Program
Comment Period:   July 22, 2016 – August 22, 2016
Comment on this policy  3364-81-04-013-00 

Policy Name:   Draft 3364-81-04-010-02  Medical student membership on the College of Medicine admissions committee
Description:  (Minor/technical revision of existing policy)  The purpose of this policy is to describe the responsibilities of medical students who serve on the College of Medicine Admissions Committee. Revisions are tracked in the posted draft policy.
Scope:    Admission committee - College of Medicine and Life Sciences  MD Program
Comment Period:   July 22, 2016 – August 22, 2016
Comment on this policy  3364-81-04-010-02 


Financial Aid - 1 policy

Policy Name:   Draft 3364-30-53  Institutional aid policy
Description:  The objective of The University of Toledo Office of Student Financial Aid is to (i) provide financial assistance in an equitable and timely manner to students who exhibit financial need; (ii) administer non-need awards made to UT students from University and external sources; and (iii)  serve as a responsible steward of institutional aid and to adhere to fiscal constraints as determined in the annual budgeting process. The purpose of this policy is to define the limits for the awarding and distribution of institutional aid; to identify the order in which aid is packaged; and to specify the permissible combination of various awards.  In meeting the objectives in the policy statement, all award program regulations, guidelines and donor wishes are to be followed.  Aid packaging is to be accomplished as effectively and efficiently as possible within the constraints of time, resources and outside forces or factors, frequently beyond office control, such as timing of receipt of funds, regulation changes, software and data system changes and technology support. Revisions are tracked in the posted draft policy.
Scope:    The awarding and management of university funded scholarships; see section (C)
Comment Period:   July 20, 2016 – August 19, 2016
Comment on this policy  3364-100-30-53


Police - 2 policies

Policy Name:   Recently signed 3364-61-03 Deadly weapons restrictions
Description:  (Major revision of existing policy) The policy was revised to incorporate feedback; the following paragraph was added after the initial comment period:  “This policy does not apply to senior ROTC cadets or cadre while transporting weapons for training or in the execution of scheduled training, special events, or drill demonstrations.  At no time will ammunition for weapons be available to cadets or cadre while on campus unless said ammunition is being transported to a range or training event in accordance with ROTC policies” (see (C)(2).  The policy is in effect during this second posting.
Scope:   All University of Toledo campuses - see section (C)(1)
Comment Period:   July 1, 2016-August 1, 2016
Comment on this policy  3364-61-03

Policy Name:   Draft 3364-61-14  Unmanned aircraft systems (UAS) and model aircraft
Description:  (New policy proposal) All operation and use of unmanned aircraft systems (“UAS”) and model aircraft on or above university property must be pre-approved by the university and in compliance with the rules of operation set forth in the policy, including associated procedures promulgated pursuant to the authority of this policy.  The purpose of the policy is to reasonably mitigate public safety risks to individuals and organizations potentially affected by UAS or model aircraft operations; ensure compliance with federal, state, and local laws and university liability insurance provisions; and meet institutional regulations and ethical responsibilities with respect to privacy.
Scope:    Any individual who operates or wishes to operate UAS or model aircraft on or above university property.
Comment Period:   July 26, 2016-August 26, 2016
Comment on this policy  3364-61-14


UTMC - 3 policies

Policy Name:   Draft 3364-100-50-06  Accommodations for patients who have a sensory impairment and/or who have limited English proficiency
Description:  (Minor/technical revision of existing policy) UTMC will provide services to elicit effective communication with patients and others, as needed, who are deaf, hard of hearing, blind, visually impaired, and/or have limited English proficiency.  These services are provided free of charge to the patients while obtaining care at UTMC.  The university is currently operating under this policy.
Scope:   The University of Toledo Medical Center
Comment Period:   July 1, 2016-August 1, 2016
Comment on this policy  3364-100-50-06

Policy Name:   Draft 3364-100-50-43  Patient status assignment
Description:  (Minor/technical revision of existing policy) Resource Utilization Coordinators will determine the appropriate patient status dependent upon medical necessity, physician’s plan of care, interqual criteria, and the “Medicare Inpatient Only” list.  The Resource Utilization Coordinators will be acting under the authority of the Resource Utilization Committee.  The purpose of the policy is to insure that accurate documentation reflects the hospital care provided.
Scope:   The University of Toledo Medical Center and its Medical Staff
Comment Period:   July 1, 2016-August 1, 2016
Comment on this policy  3364-100-50-43

Policy Name:   Draft 3364-100-53-26  Electronic health record (EHR) – use of templates and copying functionality
Description:  (Minor/technical revision of existing policy)  Information with an electronic health record (EHR) shall only be reproduced in accordance with the procedures outlined in this policy.  Copying of information in the EHR may occur only through a thoughtful evaluative process that assists with the accurate documentation of the specific services provided, supports medical necessity, and produces a note that enhances patient care.  Revisions are tracked in the posted draft policy.
Scope:    All UTMC and UTP EHR users – see scope in policy
Comment Period:   July 20, 2016 – August 19, 2016
Comment on this policy  3364-100-53-26


UTMC/Legal Affairs - 1 policy

Policy Name:   Draft 3364-10-05  Underwriting committee
Description:  (Major revision of existing policy)  T The University of Toledo will create and maintain an Underwriting Committee  as part of its medical professional liability insurance underwriting process, which will establish a standardized process with guidelines for approving the insured practitioners of the UT professional liability insurance program. The purpose of the policy is to establish the committee responsible for the underwriting process of the Insurance Program. Revisions are tracked in the posted draft policy.
Scope:    All university of Toledo campuses – The University of Toledo Physicians
Comment Period:   July 22, 2016 – August 22, 2016
Comment on this policy  3364-10-05


Recommendations to Rescind a Policy 

 

Policies recommended for rescission are posted here for comment by The University of Toledo community for thirty days. Please direct any comments or questions regarding the policies recommended for rescission to policies@utoledo.edu

Last Updated: 7/26/16