Policies Posted for Comment
Draft and recently signed policies are posted here for review and comment by The University of Toledo community for thirty days. Draft policies do not have official status as approved policies until the Approving Officer has signed the policies. Some policies may be signed in advance of the vetting period to comply with the requirement of federal or state laws or regulations or accrediting agencies.
Please direct any comments or questions regarding the policies posted for comment to policies@utoledo.edu or click on the icon under "comment on this policy." Please state the name of the policy in the subject line. Comments received on the policy will be forwarded to the policy's responsible agent or agent's designee.
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Posted for Comment, please send an email to policies@utoledo.edu with "policies posted for comment" in the subject line.
College of Medicine and Life Sciences - 1 policy
Information Technology - 7 policies
Student Affairs - 8 policies
College of Medicine and Life Sciences - 1 policy
Policy Name: Draft 3364-81-04-033-00 Health and immunization requirements for medical students
Description: (Minor/technical revision of existing policy) The University of Toledo College of Medicine (UTCOM) M.D. program mandates a number
of health and immunization requirements for all medical students, including visiting
students from other medical schools/medical education programs. The health and immunization
requirements follow guidelines issued by the Centers for Disease Control and Prevention,
along with those of relevant state and accreditation agencies. Proposed revisions
to the policy are tracked in the posted copy.
Scope: M.D. Program, College of Medicine
Comment Period: September 6, 2016-October 7, 2016
Comment on this policy 3364-81-04-033-00
Information Technology - 7 policies
Policy Name: Draft 3364-65-01 Responsible technology use policy
Description: (Minor/technical revision of existing policy) This policy establishes requirements for the responsible use of university computing
resources, identifies security enforcement and privacy measures, and potential consequences
for violations. Users of university computing resources shall comply with the requirements
identified in this policy. The draft policy reflects minor changes and modernization.
Scope: All University organizational units
Comment Period: September 13, 2016 – October 13, 2016
Comment on this policy 3364-65-01
Policy Name: Draft 3364-65-05 Technology asset management policy
Description: (New policy proposal) The procurement, deployment, and disposal of technology must be conducted in a
manner that serves the university’s mission and its requirements for quality, cost
reduction, durability, serviceability, safety, environmental protection, and security.
Technology assets procured outside university approved channels may not be supported
by Information Technology and may not be granted access to university resources. The
intended result of this policy is to maintain consistently high standards of quality,
durability, serviceability, and security of technology assets, efficient and effective
of university operations, security and privacy of information, proper licensing and
use of software and intellectual property, efficient and effective use of consumables
and supplies, and the safe handling of hazardous materials in the acquisition, operation,
disposal, servicing or transfer of university technology assets. The policy supersedes
the following policies: 3364-65-06 Disposal servicing and transfer of IT equipment; 3364-65-17 Computer Purchases; and 3364-65-18 Server Policy.
Scope: All University organizational units
Comment Period: September 13, 2016 – October 13, 2016
Comment on this policy 3364-65-05
Policy Name: Draft 3364-65-06 Device and workstation policy
Description: (New policy proposal) All computing devices used on the university’s behalf must conform to standardized
requirements to ensure the security, reliability, and stability of university resources.
The purpose of the policy is to define devices and workstations, and to list their
respective requirements and procedures in order for those workstations and devices
to be granted access to university resources. The policy supersedes the following
policies: 3364-65-12 Workstation policy and 3364-65-15 Malicious code security.
Scope: All University organizational units
Comment Period: September 13, 2016 – October 13, 2016
Comment on this policy 3364-65-06
Policy Name: Draft 3364-65-07 Electronic communication policy
Description: (Minor/technical revision of existing policy) This policy establishes guidelines for the responsible and efficient use of University
of Toledo electronic communication services, and to clearly set forth the rights and
responsibilities of the university’s authorized users regarding these services, including
email. The draft policy reflects minor revisions and modernization.
Scope: All University organizational units
Comment Period: September 13, 2016 – October 13, 2016
Comment on this policy 3364-65-07
Policy Name: Draft 3364-65-08 Network and telecommunications policy
Description: (Minor/technical revision of existing policy) This policy establishes requirements for the coordination and management of the
university network and telecommunications infrastructure, equipment, and services.
The draft policy reflects minor revisions and modernization.
Scope: All University organizational units
Comment Period: September 13, 2016 – October 13, 2016
Comment on this policy 3364-65-08
Policy Name: Draft 3364-65-09 Technology backup, disaster readiness, and recovery policy
Description: (Major revision of existing policy) The purpose of the policy is to ensure that the university’s technology procurement
and development life-cycle incorporates disaster recovery and back-up methodologies
that will enable recovery and subsequent business resumption following accidental
or malicious deletion, system corruption, and/or physical loss or damage. The draft
policy reflects major revisions and modernization.
Scope: All University organizational units
Comment Period: September 13, 2016 – October 13, 2016
Comment on this policy 3364-65-09
Policy Name: Draft 3364-65-10 Technology incident response policy
Description: (Major revision of existing policy) The purpose of the policy is to define adverse technology events and incidents
and identify their respective security response requirements. The revisions to the
policy clarify what constitutes such incidents.
Scope: All University organizational units
Comment Period: September 13, 2016 – October 13, 2016
Comment on this policy 3364-65-10
Policy Name: Draft 3364-30-01 Reservation policy for student union facilities
Description: (Minor/technical revision of existing policy) Student organizations and high priority university wide events will have precedence
in reserving public space in or near the Student Union, within the Student Union,
patio and the Edison fountain areas of Centennial Mall, front steps of the Student
Union and the Flatlands. While the named spaces are available to registered student
organizations, university departments and affiliates, community members and the general
public for both business and personal use, reservation of any space will not be allowed
in advance of 18 months prior to the event. Minor grammatical revisions and updates
have been made to reflect changes to an online process. Revisions are tracked in
the posted draft policy.
Scope: All Campuses
Comment Period: August 29, 2016 – September 28, 2016
Comment on this policy 3364-30-01
Policy Name: Draft 3364-30-06 Social events policy
Description: (Major revision of existing policy) The University of Toledo has the responsibility to maintain a safe and secure environment
for the campus community in all of its facilities. This policy has been adopted to
ensure equitable treatment and a safe, secure environment among student organizations
who wish to host an event on campus. Changes reflect clearly defining a social event,
requiring advisors to attend social events for their organizations, proper money management
during social events, and general consistency and grammar updates throughout the policy.
Revisions are tracked in the posted draft policy.
Scope: All Campuses Student Organizations
Comment Period: August 29, 2016 – September 28, 2016
Comment on this policy 3364-30-06
Policy Name: Draft 3364-30-12 Student organizations
Description: (Major revision of existing policy) While registered student organizations are an integral part of campus life at The
University of Toledo (UT), it should be clear that these organizations are not an
official part of the University. Each organization, including Student Government,
is responsible for its own actions and is acting on behalf of the organization, not
The University of Toledo. The policy has been revised to specifically describe the
relationship between student organizations and the University; updated and edited,
such as the number of minimum students required to maintain/start an organization;
and added conduct and academic standards for officers and members, and the need for
advisors, especially if the organization is funded by the institution. Revisions also
include re-organizing the budget allocation process. Revisions are tracked in the
posted draft policy.
Scope: All Campuses Student Organizations
Comment Period: August 29, 2016 – September 28, 2016
Comment on this policy 3364-30-12
Policy Name: Draft 3364-30-13 Policy on student-sponsored major events
Description: (Minor/technical revision of existing policy) Registered student organizations are encouraged to invite speakers and performers
to the campus to address meetings subject only to the provisions in the policy. Minor
changes have been made to reflect the addition of “performers” to the policy as not
all speakers are performers, in addition to minor changes to reflect title and office
names. Revisions are tracked in the posted draft policy.
Scope: All Campuses
Comment Period: August 29, 2016 – September 28, 2016
Comment on this policy 3364-30-13
Policy Name: Draft 3364-30-14 Policy on outside speakers and performers sponsored by students
Description: (Minor/technical revision of existing policy) Concerts and other programs large enough and of sufficient importance to require
the use of a facility with a capacity of five hundred people or more are termed major
events in the context of this policy. Minor changes to the policy reflect the addition
of “performers” to the policy as not all speakers are performers. Minor changes have
been made to reflect title and office name changes. Revisions are tracked in the posted
draft policy.
Scope: All Campuses
Comment Period: August 29, 2016 – September 28, 2016
Comment on this policy 3364-30-14
Policy Name: Draft 3364-30-15 The University of Toledo’s housing assignment policy
Description: (New policy proposal) The purpose of this policy is to articulate to current and prospective University
of Toledo students the twenty-five mile radius and two year live on campus requirements
and exceptions tp the policy, when and how room assignments are allotted and/or changes
by the Office of Residence Life, as well as how students can initiate a room change.
Scope: All University of Toledo on campus housing
Comment Period: August 29, 2016 – September 28, 2016
Comment on this policy 3364-30-15
Policy Name: Draft 3364-30-22 Student behavior review committee
Description: (New policy proposal) The University of Toledo is committed to providing a safe and healthy learning
environment through promoting the health, well-being, and successful experiences of
students. The purpose of the policy us to establish an interdisciplinary Student
Behavior Review Committee (SBRC) empowered to develop plans to support students whose
mental, emotional or psychological health condition / and or behavior may directly threaten the safety of the learning environment.
Scope: All University of Toledo campuses
Comment Period: August 29, 2016 – September 28, 2016
Comment on this policy 3364-30-22
Policy Name: Recently Signed 3364-30-53 Institutional aid policy
Description: (Minor/technical revision of existing policy) The policy was revised to incorporate feedback; the following information was added
after the initial comment period: “Institutionally approved expenses including but
not limited to NCAA and study abroad” (D)(7). The policy is in effect during this
second posting.
Scope: The awarding and management of university funded scholarships; see section (C)
Comment Period: September 15, 2016 – October 17, 2016
Comment on this policy 3364-30-53
Recommendations to Rescind a Policy
Policies recommended for rescission are posted here for comment by The University of Toledo community for thirty days. Please direct any comments or questions regarding the policies recommended for rescission to policies@utoledo.edu