Policies Posted for Comment

Draft and recently signed policies are posted here for review and comment by The University of Toledo community for thirty days. Draft policies do not have official status as approved policies until the Approving Officer has signed the policies. Some policies may be signed in advance of the vetting period to comply with the requirement of federal or state laws or regulations or accrediting agencies.

Please direct any comments or questions regarding the policies posted for comment to policies@utoledo.edu or click on the icon under "comment on this policy." Please state the name of the policy in the subject line. Comments received on the policy will be forwarded to the policy's responsible agent or agent's designee.

To join our mailing list for email notification of updates and additions to the Policies Posted for Comment, please send an email to policies@utoledo.edu with "policies posted for comment" in the subject line.

Academic - 1 policy
College of Medicine and Life Sciences - 5 policies
College of Nursing - 1 policy
Graduate Medical Education - 6 policies
Human Resources - 9 policies
Police - 1 policy
University Inclusiveness - 2 policies and 1 procedure

Academic - 1 policy

Policy Name: 3364-72-55 Visiting scholars (New)
Scope: The University of Toledo – All Campuses
Description:  (New policy) Establishes policies and guidelines relating to the designation, approval, roles, and the overall responsibilities for domestic and international Visiting Scholars and Visiting Faculty at UToledo.
Comment Period:   October 31, 2022 to November 30, 2022
Comment on this policy:  3364-72-55

College of Nursing - 1 policy

Policy Name: 3364-82-08 Length of time for completion of upper division courses in the undergraduate nursing major (pre-licensure BSN and RN-BSN) (Major)
Scope: The University of Toledo College of Nursing Pre-licensure BSN and RN-BSN Students
Description:  Revisions to requirements of program completion
Comment Period:   October 31, 2022 to November 30, 2022
Comment on this policy:  3364-82-08

College of Medicine and Life Sciences - 5 policies

Policy Name: 3364-81-04-013-06 COMLS: Grading policy for required clinical clerkships (Major)
Scope: College of Medicine MD Program
Description: (Major revision of existing policy) This policy has a major revision to the grading policy under category D. It outlines what factors contribute to the final grade, the five grading categories and how the composite grade is decided, based on the assessment and performance in these five categories. Each clerkship’s specific educational activities that contribute to the grade, and what corrective action is taken to remediate a grade that resulted in DEFER or FAIL, is outlined in the policy.
Comment Period: October 17, 2022 to November 16, 2022
Comment on this policy: 3364-81-04-013-06

Policy Name: 3364-81-04-013-02 COMLS: Medical student grading academic promotion (Minor)
Scope: College of Medicine MD Program
Description: (Minor revision of existing policy) Policy revisions are effective immediately and include:
1. Responsible agent titles
2. Grading criteria – addition of minimum NBME score required at the end of each Thread
3. Re-examination procedures updated to when they can retake exams/Step I. It outlines what blocks students can move onto if failing
4. Major updates to deferring grades include adding Professionalism, Practice based learning and Interpersonal Communication
Comment Period: October 17, 2022 to November 16, 2022
Comment on this policy: 3364-81-04-013-02

Policy Name: 3364-81-04-017-01 College of Medicine Disciplinary action, due process, and appeals (Major)
Scope: The University of Toledo – MD Program, College of Medicine and Life Sciences
Description:  Revision outlines the meaning of professional and unprofessional behavior. The addition of a detailed reporting process was also added, to include disciplinary action steps and the hearing and appeal process.
Comment Period:   October 31, 2022 to November 30, 2022
Comment on this policy:  3364-81-04-017-01

Policy Name: 3364-81-19 College of Medicine and Life Sciences: Quiz and exam review policy – foundational sciences curriculum (Reaffirmation – signed and effective)
Scope: The University of Toledo – MD Program, College of Medicine and Life Sciences
Description:  Reaffirmation of existing policy. No changes.
Comment Period:   October 31, 2022 to November 30, 2022
Comment on this policy:  3364-81-19

Policy Name: 3364-81-04-001-00 Curriculum governance (Minor – signed and effective)
Scope: The University of Toledo – All Campuses
Description:  Deleted the Golden Apple Award winners under Appointment, Membership, Voting & Terms section.
Comment Period:   October 31, 2022 to November 30, 2022
Comment on this policy:  3364-81-04-001-00

Graduate Medical Education - 6 policies

Policy Name: 3364-86-016-00 GME: Meals for residents on in-house overnight call (Minor)
Scope: The University of Toledo College of Medicine Residents
Description: Removed responsibility of the home program to provide meal ticket funds when a resident is rotating through another department.
Comment Period: October 31, 2022 to November 30, 2022
Comment on this policy: 3364-86-016-00

Policy Name: 3364-86-017-00 GME: Employment of resident physicians under contract to another program (Minor)
Scope: The University of Toledo College of Medicine Residents
Description: Accrediting body verbiage now is included.
Comment Period: October 31, 2022 to November 30, 2022
Comment on this policy: 3364-86-017-00

Policy Name: 3364-86-028-00 Patient privacy/confidentiality (Reaffirmation)
Scope: The University of Toledo College of Medicine Residents
Description: Reaffirmation of existing policy. No changes.
Comment Period: October 31, 2022 to November 30, 2022
Comment on this policy: 3364-86-028-00

Policy Name: 3364-86-033-00 DEA Numbers and Prescription Writing for Residents (Reaffirmation)
Scope: The University of Toledo College of Medicine Residents
Description: Reaffirmation of existing policy. No changes.
Comment Period: November 4, 2022 to December 5, 2022
Comment on this policy: 3364-86-033-00

Policy Name: 3364-86-044-00 Communication with the ACGME (Minor/technical)
Scope: The University of Toledo College of Medicine Residents
Description: Minor wording changes to align with ACGME institutional requirements.
Comment Period: November 4, 2022 to December 5, 2022
Comment on this policy: 3364-86-044-00

Policy Name: 3364-86-046-00 Accommodations for Residents with Disabilities (Reaffirmation)
Scope: The University of Toledo College of Medicine Residents
Description: Reaffirmation of existing policy. No changes.
Comment Period: November 4, 2022 to December 5, 2022
Comment on this policy: 3364-86-046-00

Human Resouces - 9 policies

Policy Name: 3364-25-04 Personnel records (Major)
Scope: The University of Toledo College – All Campuses
Description:  Added language stating that personnel files may be redacted in accordance with the Ohio Public Records Act when being viewed by someone other than the employee.
Comment Period:   October 31, 2022 to November 30, 2022
Comment on this policy:  3364-25-04

Policy Name: 3364-25-07 New employee orientation (Major)
Scope: The University of Toledo – All Campuses
Description:  Updated language to state that relevant information regarding employee benefits and enrollment will be presented, not provided, at new employee orientation (“NEO”). Removed previous frequency of NEO language.
Comment Period:   October 31, 2022 to November 30, 2022
Comment on this policy:  3364-25-07

Policy Name: 3364-25-19 Relocation allowance for new employees (Major)
Scope: The University of Toledo – All Campuses
Description:  General language and grammar clean-up. Modified language to clearly articulate that tax treatment of relocation stipends will be made in accordance with applicable tax laws.
Comment Period:   October 31, 2022 to November 30, 2022
Comment on this policy:  3364-25-19

Policy Name: 3364-25-27 Retirement program (Minor)
Scope: The University of Toledo – All Campuses
Description:  Revisions to define UToledo retirement age.
Comment Period:   October 31, 2022 to November 30, 2022
Comment on this policy:  3364-25-27

Policy Name: 3364-25-32 Voluntary reduction in hours – salaried staff (Minor)
Scope: The University of Toledo – All Campuses
Description:  Modified language to clarify: (1) that a reduction in hours will only be granted if departmental needs are still met; and (2) any modifications have to be re-submitted to HR for approval of the appointing authority.
Comment Period:   October 31, 2022 to November 30, 2022
Comment on this policy:  3364-25-32

Policy Name: 3364-25-43 Classified continuous service (Major)
Scope: The University of Toledo – All Campuses
Description:  Modified language to permit cancellation of a leave of absence if outside work is performed without prior approval of the University, rather than “knowledge” of the University. Also clarifies that the University has the ability to cancel a leave of absence in the event an employee obtains other employment while on leave
Comment Period:   October 31, 2022 to November 30, 2022
Comment on this policy:  3364-25-43

Policy Name: 3364-25-48 Separation of employment (Reaffirmation)
Scope: The University of Toledo – All Campuses
Description:  Reaffirmation of existing policy. No changes.
Comment Period:   October 31, 2022 to November 30, 2022
Comment on this policy:  3364-25-48

Policy Name: 3364-25-61 Re-employment of retirees (Reaffirmation)
Scope: The University of Toledo – All Campuses
Description:  Reaffirmation of existing policy. No changes.
Comment Period:   October 31, 2022 to November 30, 2022
Comment on this policy:  3364-25-61

Policy Name: 3364-25-112 Working out of classification (Reaffirmation)
Scope: The University of Toledo – All Campuses
Description:  Reaffirmation of existing policy. No changes.
Comment Period:   October 31, 2022 to November 30, 2022
Comment on this policy:  3364-25-112

Police - 1 policy

Policy Name: 3364-61-06 Mass notifications and crime prevention (Minor)
Scope: The University of Toledo – All Campuses
Description:  Removed section around crime awareness bulletins. Will provide information through other platforms (bulletins, social media), not necessary in policy. Policy focused on federal regulatory communication.
Comment Period:   October 31, 2022 to November 30, 2022
Comment on this policy:  3364-61-06

University Inclusiveness - 2 policies and 1 procedure

Policy Name: 3364-50-02 Nondiscrimination (Minor)
Scope: The University of Toledo – All Campuses
Description:  Updated contact information.
Comment Period:   October 31, 2022 to November 30, 2022
Comment on this policy:  3364-50-02

Policy Name: 3364-50-01 The University of Toledo Title IX Policy (Minor)
Scope: The University of Toledo – All Campuses
Description: To continue the effort to create a Title IX policy that is equitable, educational, restorative, and assistive. These updates are necessary and they will:

Clarify the Title IX policy definitions
Clarify the policy's language through minor corrections

These changes align with best practices for educational and restorative-based Title IX policy approaches. Similar processes are in place at the University of Chicago, Kenyon College, and Findlay University. These changes still adhere to all legal requirements of due process including notice of rights and charges.
Comment Period: November 10, 2022 to December 12, 2022
Comment on this policy: 3364-50-01

Policy Name: 3364-50-01.01 The University of Toledo Title IX Procedures (Minor)
Scope: The University of Toledo – All Campuses
Description: To continue the effort to create a Title IX policy and procedure that is equitable, educational, restorative, and assistive. These updates are necessary and they will:

Update language to reflect department under which Title IX now operates (Compliance rather than Student Affairs)
Clarify the procedure's languages through minor corrections
Ensure compliance with all legal requirements from Federal and State Title IX regulation and guidance

University Policy

Policies Posted for Comment