University Policy

Policies Posted for Comment

Draft and recently signed policies are posted here for review and comment by The University of Toledo community for thirty days. Draft policies do not have official status as approved policies until the Approving Officer has signed the policies. Some policies may be signed in advance of the vetting period to comply with the requirement of federal or state laws or regulations or accrediting agencies.

Please direct any comments or questions regarding the policies posted for comment to or click on the icon under "comment on this policy." Please state the name of the policy in the subject line. Comments received on the policy will be forwarded to the policy's responsible agent or agent's designee.

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College of Medicine and Life Sciences - 2 policies
Finance - 1 policy
Research - 1 policy
Student Life - 1 policy

College of Medicine and Life Sciences – 2 policies

Policy Name:  3364-81-04-036  Academic progress committee, College of Medicine M.D. Program
Description: (Major revision of existing policy)  The requested changes describe the committee, the type of members appointed, and from which college they are from.  Describes when the committee meets and where records are held. This policy addresses the criteria for review of students in the Foundational Sciences and in the Clerkship phase.
Scope:  College of Medicine and Life Sciences M.D. Program
Comment Period:    February 22, 2021 to March 24, 2021
Comment on this policy:  3364-81-04-036

Policy Name:  3364-81-04-033-00  Health and immunization requirements for medical students
(Minor/technical revision of existing policy)  The requested changes in the policy address what to do if the Hepatitis B result is negative and that a Tdap vaccine is required. Updates to this policy address the visiting student requirements and where health requirements are sent and stored.
Scope:  College of Medicine and Life Sciences
Comment Period:    February 22, 2021 to March 24, 2021
Comment on this policy: 

Finance – 1 policy

Policy Name:  3364-40-19  Student fees and accounts
(Minor/technical revision of existing policy)  Changes made in response to a finding in the Department of Education Review.  Added language on late fees for students who applied for FAFSA.
Scope:  All Campuses
Comment Period:    February 17, 2021 to March 19, 2021
Comment on this policy: 

Research – 1 policy

Policy Name:  3364-70-18  Faculty and staff compensation and budgeting for sponsored programs
(Major revision of existing policy)  Ensures that sponsored program (grant) compensation complies with standard federal requirements, such as 2 CFR 200, referred to as ‘Uniform Guidance.’  Scope now clearly applies to all faculty and staff compensation from externally funded sponsored programs.  Provides definitions of Institutional Base Salary (IBS) and Academic Year Base Salary (AYBS) for calculating summer salary.  Establishes a consistent basis for IBS as the amount guaranteed and fixed in advance by the appointment letter or employment agreement and paid through the University payroll system.  Consistently treats the basis for AYBS and includes stipends and administrative tasks in calculating compensation from sponsored programs.  Establishes consistent criteria for Extra Service Pay (extra compensation) for faculty and staff from a sponsored program (not addressed in previous policy version).  Clarifies maximum summer salary from external sponsored programs for faculty with 9, 10, 11, and 12 month appointments.  Clarifies basis for grant salaries for part-time and emeritus researchers.  Addresses maximum committed effort for faculty from sponsored programs.
Scope:  All University Campuses
Comment Period:    February 19, 2021 to March 22, 2021
Comment on this policy: 

Student Life – 1 policy

Policy Name:  3364-30-23  Student Employment
(New policy proposal) Oversight for the recruitment, selection, and management of a student employee is the responsibility of the appropriate administrative authority within the various colleges, departments, and offices.  This policy will supersede 3364-25-11 Student employment.
Comment Period:    March 1, 2021 to March 31, 2021
Comment on this policy: 

Last Updated: 3/5/21