University Policy

Policies Posted for Comment

Draft and recently signed policies are posted here for review and comment by The University of Toledo community for thirty days. Draft policies do not have official status as approved policies until the Approving Officer has signed the policies. Some policies may be signed in advance of the vetting period to comply with the requirement of federal or state laws or regulations or accrediting agencies.

Please direct any comments or questions regarding the policies posted for comment to or click on the icon under "comment on this policy." Please state the name of the policy in the subject line. Comments received on the policy will be forwarded to the policy's responsible agent or agent's designee.

To join our mailing list for email notification of updates and additions to the Policies Posted for Comment, please send an email to with "policies posted for comment" in the subject line.

Academic (1 policy)
Financial Aid (1 policy)
Graduate Academic (1 policy)
Legal Affairs (1 policy)
Student Life (1 policy)

Academic - 1 policy

Policy Name:   Draft 3364-71-19  Posthumous degree awards
Description:  (New policy proposal)   The University of Toledo recognizes the unfortunate reality that an actively enrolled student may pass away prior to completing their degree requirements. This policy serves as an exception to 3364-1-09 Commencement, Degrees and Certificates, which requires a student to complete all requirements to be eligible to be awarded a degree from the University.  The University may confer posthumous baccalaureate, graduate and professional degrees upon students who are deceased prior to the formal completion of all degree requirements. Per request, the comment period is extended through November 30, 2015.
Scope:  Graduate, Professional and Undergraduate degree programs
Comment Period:   October 8, 2015-November 30, 2015
Comment on this policy  3364-71-19

Financial Aid - 1 policy

Policy Name:   Draft 3364-30-53  Institutional Aid Policy 
Description: (Minor/Technical revision of existing policy)  The purpose of this policy is to define the limits for the awarding and distribution of institutional aid; to identify the order in which aid is packaged; and the permissible combination of various awards.  In meeting the objectives in the policy statement, all award program regulations, guidelines and donor wishes are to be followed.  Commencing the spring 2016 term and going forward, faculty, staff, spouses, domestic partners, dependents and affiliates attending and qualifying for and/or receiving the tuition and fee waiver benefit may only apply for merit-based scholarships from donor funded sources.  Those enrolled prior to the spring 2016 term shall be grandfathered in and may apply for both institutional and donor funded sources as long as the student is continuously enrolled.  Revisions are tracked on the posted draft policy.
Scope:   The awarding and management of University funded scholarships; see section (C)
Comment Period:   November 18, 2015 – December 18, 2015
Comment on this policy  3364-30-53

Graduate Academic - 1 policy

Policy Name:   Draft 3364-77-06  Transfer of Credit to Graduate Degree
Description:  (Minor/technical revision of policy)   Graduate courses completed at other appropriately accredited academic institutions or at an academic institution with high academic standards, to also include military schools (i.e.: United States Army War College, United States Naval War College, Marine Corps War College, The Air War College) deemed appropriate and acceptable by the academic department, academic college, and the College of Graduate Studies may be offered in partial fulfillment of the requirements for graduate degrees at The University of Toledo subject to the limits and approvals established in this policy.  This policy defines conditions that must be met in order to transfer credit towards a University of Toledo graduate degree.  Academic colleges and/or programs and departments may have more restrictive policies with regard to the number of transferable credits or eligibility of specific courses.  Transfer credit will only be considered by the College of Graduate Studies if it has been reviewed and approved through the required channels of the student’s academic department and college.
Scope:  All graduate students at the University of Toledo other than students of programs awarding the J.D., M.D. or Pharm.D.
Comment Period:   October 19, 2015 – November 18, 2015
Comment on this policy  3364-77-06

Legal Affairs - 1 policy

Policy Name:   Draft 3364-10-09  Reporting professional liability claim payments 
Description:  It is the policy of The University of Toledo to follow a consistent and legally compliant procedure when the University makes payment(s) in settlement of a professional liability claim or to satisfy a judgment order pertaining to allegations of professional liability and when such payments are made on behalf of a named defendant who is a participant in The University of Toledo’s professional liability insurance program.  The purpose of the policy is to define the responsibilities of the University in regard to the reporting of payments made as a result of alleged professional liability to assure compliance to all state and federal laws and regulations.
Scope:   Participants of University Insurance Program
Comment Period:   November 5, 2015 – December 7, 2015
Comment on this policy:  3364-10-09

Student Life - 1 policy

Policy Name:   Draft 3364-30-52  Policy on satisfactory academic progress of recipients of federal financial aid
Description:  (Major revision of existing policy)   The Higher Education Act of 1976, as amended, requires The University of Toledo to develop and apply a consistent and reasonable standard of academic progress for all students who receive federal financial aid in order for those students to continue to receive such assistance.  This standard much contain all elements specified in the regulations and must be at least as strict as the policy used for all students who do not receive federal financial aid.  “Satisfactory Academic Progress” is measured in terms of performance through grade point average, and in terms of degree or program completion.  The purpose of the policy is to provide the requirements for Satisfactory Academic Progress for recipients of federal financial aid. Per request, the comment period is extended through November 24, 2015.
Scope:  all University of Toledo campuses
Comment Period:   August 25, 2015 – November 24, 2015
Comment on this policy  3364-30-52

Recommendations to Rescind a Policy 


Policies recommended for rescission are posted here for comment by The University of Toledo community for thirty days. Please direct any comments or questions regarding the policies recommended for rescission to

Last Updated: 11/18/15