Policies Posted for Comment
Draft and recently signed policies are posted here for review and comment by The University of Toledo community for thirty days. Draft policies do not have official status as approved policies until the Approving Officer has signed the policies. Some policies may be signed in advance of the vetting period to comply with the requirement of federal or state laws or regulations or accrediting agencies.
Please direct any comments or questions regarding the policies posted for comment to policies@utoledo.edu or click on the policy number link after "comment on this policy." Please state the name of the policy in the subject line. Comments received on the policy will be forwarded to the policy's responsible agent or agent's designee.
NOTE: The University’s policies ultimately become a part of the Ohio Administrative Code. The Administrative Code is written in lower case. As each UT policy comes due for review, it will be formatted according to the Ohio Legislative Service Commission Drafting Manual. Many words that normally would be capitalized will not be capitalized in the text of the policy. For example – university of Toledo, president of the United States, supreme court, holidays such as Christmas day (Christmas is capitalized but day is not). The Drafting Manual includes many other grammatical guidelines. The header box and the signature box do not need to comply with these rules. Please do not send comments asking to revise capitalization, outline format, grammar, etc.
The following policies have been posted for the 30-day comment period:
College of Medicine and Life Sciences - 11 Policies
Policy Name: 3364-81-04-012-03 COMLS Graduate Courses
Description: (Minor revision) Minor technical revision updating that combined degree students are not covered by
this policy and updating to current Dean.
Scope: College of Medicine & Life Sciences M.D. Program
Comment Period: August 19, 2026 - September 19, 2026
Comment on this policy: 3364-81-04-012-03
Policy Name: 3364-81-04-016-04 COMLS Student Occupational Exposure
Description: (Minor revision) Minor technical revisions updating location of location for services.
Scope: College of Medicine & Life Sciences M.D. Program
Comment Period: August 19, 2026 - September 19, 2026
Comment on this policy: 3364-81-04-016-04
Policy Name: 3364-81-04-014-02 COMLS Student Leave of Absence
Description: (Minor revision) Minor technical revision removing financial leave of absence as an option, updating
current dean.
Scope: College of Medicine & Life Sciences M.D. Program
Comment Period: August 19, 2026 - September 19, 2026
Comment on this policy: 3364-81-04-014-02
Policy Name: 3364-81-04-010-02 COMLS Medical Student Membership Admissions
Description: (Minor revision) Minor technical revision clarifying that second year medical students (not first
year) are invited to serve on the committee, minor grammatical corrections, updating
current dean.
Scope: College of Medicine & Life Sciences M.D. Program
Comment Period: August 19, 2026 - September 19, 2026
Comment on this policy: 3364-81-04-010-02
Policy Name: 3364-81-04-016-05 COMLS Separation of Roles to Assure Confidentiality in Provision
Description: (Minor revision) Minor revision updating current dean.
Scope: College of Medicine & Life Sciences M.D. Program
Comment Period: August 19, 2026 - September 19, 2026
Comment on this policy: 3364-81-04-016-05
Policy Name: 3364-81-04-036 COMLS Academic Progress Committee
Description: (Major revision) Major revisions updating the scope and function of the Academic Progress Committee.
Comment Period: August 19, 2026 - September 19, 2026
Comment on this policy: 3364-81-04-036
Policy Name: 3364-81-04-027-00 COMLS Interactions with the Pharmaceutical and Medical Device Industry
and other Vendors
Description: (Minor revision) Clarifications to PDMI representatives and other vendors interacting with COMLS and
UTMC.
Scope: College of Medicine & Life Sciences M.D. Program
Comment Period: August 19, 2026 - September 19, 2026
Comment on this policy: 3364-81-04-027-00
Policy Name: 3364-81-04-030-02 COMLS Global Health
Description: (Major revision) Major revisions to include the removal of specific internal processing procedures
completed by the UTCOMLS' Global Health Program for domestic and international learners.
Comment Period: August 19, 2026 - September 19, 2026
Comment on this policy: 3364-81-04-030-02
Policy Name: 3364-81-12-206-01 – CME Activity Planning Process
Description: (Major revision) Updated the policy to align with current ACCME Standards for Integrity and Independence
by clarifying the CME planning process, defining responsibilities of the CME Office,
and reorganizing planning requirements into a step-by-step format covering needs assessment,
disclosures, commercial support, and outcomes evaluation.
Scope: College of Medicine & Life Sciences M.D. Program
Comment Period: August 19, 2026 - September 19, 2026
Comment on this policy: 3364-81-12-206-01
Policy Name: 3364-81-12-206-02 – Honorarium Policy
Description: (Minor revision) Revised the policy to clarify that all honoraria and expense reimbursements for CME
activities must be administered exclusively through the CME Office and managed in
accordance with ACCME standards, including updated guidance regarding commercial support
and educational grants.
Scope: College of Medicine & Life Sciences M.D. Program
Comment Period: August 19, 2026 - September 19, 2026
Comment on this policy: 3364-81-12-206-02
Policy Name: 3364-81-12-206-04 – Conflict of Interest and Disclosure (CME)
Description: (Major revision) Updated the policy to reflect the current ACCME Standards for Integrity and Independence
by clarifying disclosure requirements, strengthening conflict of interest review and
mitigation procedures, and reinforcing requirements for independent, evidence-based
CME content free from ineligible company influence.
Scope: College of Medicine & Life Sciences M.D. Program
Comment Period: August 19, 2026 - September 19, 2026
Comment on this policy: 3364-81-12-206-04
Environmental Health and Radiation Safety - 5 Policies
Policy Name: 3364-60-02 Safety and Health Management
Description: (Minor revision) Minor changes to align with updated Joint Commission language.
Scope: All University of Toledo campuses
Comment Period: August 19, 2026 - September 19, 2026
Comment on this policy: 3364-60-02
Policy Name: 3364-60-03 – Fire and Life Safety Management
Description: (Minor revision) Minor changes to align with updated Joint Commission language.
Scope: All University of Toledo campuses
Comment Period: August 19, 2026 - September 19, 2026
Comment on this policy: 3364-60-03
Policy Name: 3364-60-04 – Institutional Emergency Managemen
Description: (Minor revision) Minor changes to add regulatory agency “PERRP”.
Scope: All University of Toledo campuses
Comment Period: August 19, 2026 - September 19, 2026
Comment on this policy: 3364-60-04
Policy Name: 3364-60-05 – Hazardous Material and Environmental Management
Description: (No revisions)
Scope: All University of Toledo campuses
Comment Period: August 19, 2026 - September 19, 2026
Comment on this policy: 3364-60-05
Policy Name: 3364-60-08 – Physical Environment Safety Rounds
Description: (Minor revision) Minor changes to align with updated Joint Commission language.
Scope: All University of Toledo campuses
Comment Period: August 19, 2026 - September 19, 2026
Comment on this policy: 3364-60-08
UTMC - 1 Policy
Policy Name: 3364-143-10 Fire Safety Plan for the Kobacker Center
Description: (Minor/technical revision of existing policy) This minor revision strengthens the Kobacker Center's fire safety plan by providing
more detailed, building-specific guidance, aligning the policy with current emergency
preparedness procedures, and improving clarity regarding staff responsibilities during
fire emergencies.
Scope: University of Toledo Medical Center
Comment Period: August 19, 2026 - September 19, 2026
Comment on this policy: 3364-143-10