Policies Posted for Comment

Draft and recently signed policies are posted here for review and comment by The University of Toledo community for thirty days. Draft policies do not have official status as approved policies until the Approving Officer has signed the policies. Some policies may be signed in advance of the vetting period to comply with the requirement of federal or state laws or regulations or accrediting agencies.

Please direct any comments or questions regarding the policies posted for comment to policies@utoledo.edu or click on the policy number link after "comment on this policy." Please state the name of the policy in the subject line. Comments received on the policy will be forwarded to the policy's responsible agent or agent's designee.

NOTE: The University’s policies ultimately become a part of the Ohio Administrative Code. The Administrative Code is written in lower case. As each UT policy comes due for review, it will be formatted according to the Ohio Legislative Service Commission Drafting Manual. Many words that normally would be capitalized will not be capitalized in the text of the policy. For example – university of Toledo, president of the United States, supreme court, holidays such as Christmas day (Christmas is capitalized but day is not). The Drafting Manual includes many other grammatical guidelines. The header box and the signature box do not need to comply with these rules. Please do not send comments asking to revise capitalization, outline format, grammar, etc.

The following policies have been posted for the 30-day comment period:

IT Security - 1 Policy

Policy Name: 3364-65-02 Information Security and Technology Administrative Safeguards Policy
Description: (Minor revisions)
Scope: All University of Toledo organizational units
Comment Period: October 5, 2026 - November 5, 2026
Comment on this policy: 3364-65-02

Student Affiars - 2 Policies

Policy Name: 3364-60-01 University of Toledo smoke-free and tobacco-free campus
Description: (Minor Revisions) Updates to cessation resources for students and employees.
Scope: University of Toledo faculty, staff, students, visitors, contractors/vendors, and patients
Comment Period: October 5, 2026 - November 5, 2026
Comment on this policy: 3364-60-01

Policy Name: 3364-30-51 Military Service Member Readmit Tuition and General Fees
Description: (Major Revisions) The Department of Defense, as part of a multistep review process, has asked the university to align our military readmission policy with the Federal Student Aid Handbook Volume 2 Chapter 3. This resulted in several recommended changes. The following changes have been recommended:

Military readmission at the same academic status as previously attended the University or was last admitted but did not begin attendance because of qualifying service
The student must be readmitted to the same program to which the student was last admitted, or, if that exact program is no longer offered, the program most similar to that program, unless the student requests or agrees to admission to a different program
Notification of military service must be accepted when provided by the student, an appropriate officer of the Armed Forces, or an official of the Department of Defense
Military connected students are given 3 years after completing military service to return with their previous university status
The Military Service Center is designated as the primary coordinating office for service member readmission
Military connected students should be readmitted with the same academic standing, including the same satisfactory academic progress status, that the student previously had
If the University determines that the student is not prepared to resume the program with the same academic status at the point where the student left or will not be able to complete the program, the University shall make reasonable efforts, at no additional cost to the student, to help the student become prepared to resume the program or to complete the program
the University shall assess the tuition and fee charges that the student was or would have been assessed for the academic year during which the student left the University
Defined what documentation can be used for readmission purposes

Scope: All University of Toledo campuses
Comment Period: October 5, 2026 - November 5, 2026
Comment on this policy: 3364-30-51

Technology Transfer - 3 Policies

Policy Name: 3364-70-13 Disposition of start-up equity
Description: (Minor Revisions) Minor terminology, formatting, and organizational revisions without materially changing the overall equity-disposition process.
Scope: All University of Toledo campuses
Comment Period: October 5, 2026 - November 5, 2026
Comment on this policy: 3364-70-13

Policy Name: 3364-70-14 Copyright
Description: (Major Revisions) Revised to clarify ownership of copyrightable works created by university employees. The revisions distinguish employee-owned scholarly, instructional, and creative works from university-owned works; define Significant University Support; address software, artificial intelligence models, machine-learning systems, algorithms, databases, digital platforms, and related technology-based intellectual property; recognize controlling terms in sponsored research and other agreements; establish a limited instructional-use license for certain materials following a faculty member’s departure; and clarify the ownership-review process, copyright marking requirements, and distribution of licensing income.
Scope: All University of Toledo campuses
Comment Period: October 5, 2026 - November 5, 2026
Comment on this policy: 3364-70-14

Policy Name: 3364-70-15 Commercialization
Description: (Minor Revisions) Makes technical, grammatical, formatting, and cross-reference corrections without materially changing the policy’s overall commercialization framework.
Scope: All University of Toledo campuses
Comment Period: October 5, 2026 - November 5, 2026
Comment on this policy: 3364-70-15

UTMC - 1 Policy

Policy Name: 3364-140-50 Transplant Paired Kidney Exchange Policy (new policy)
Description: (Minor/technical revision of existing policy) This is a new policy that is required for restarting participation with a paired exchange program.
Scope: University of Toledo Medical Center
Comment Period: October 5, 2026 - November 5, 2026
Comment on this policy: 3364-140-50

University Policy