Technology Transfer

Technology Transfer and Commercialization Process

Tech Transfer Process

1.  RESEARCH: Observations and experiments during research activities often lead to inventions. It is important to keep good, reliable laboratory records of your research activities for several reasons (For more information, see keeping a notebook).  Remember, it is important to contact the Technology Transfer Office before you send or receive any research materials outside the University.  In addition, before sharing the results of any research, or publishing it is important to ask the Technology Associate in the Technology Transfer Office whether the document or disclosure contains any innovation or discovery that could be patented (For more information, see publish and perish). 

 2. PRE-DISCLOSURE: The Inventor(s) should contact the Technology Transfer Office early to discuss the invention in order to determine if the timing is appropriate to submit an invention disclosure form. Multiple researchers often contribute to an invention, and determining inventorship is important because the law specifies that only those who have made independent, conceptual contributions to an invention are inventors. Inventors can also assist at this step by doing a thorough prior art search at To learn how to conduct a general patent search on the United States Patent and Trademark website please contact the University’s Patent Technology Associate.

3. INVENTION DISCLOSURE: The inventor(s) will complete and submit an Invention Disclosure Form to the Technology Transfer Office. The University’s Patent Technology Associate is available to assist with the completion of the form. This written disclosure begins the formal technology transfer process. An invention disclosure remains a confidential document, and should fully describe your invention so that the options for commercialization can be evaluated and pursued.

4. ASSESSMENT: Invention Disclosure Forms received by the Technology Transfer Office are logged in, assigned a docket number, and evaluated. The Inventor(s) are required to present a fifteen-minute presentation to a patent committee. Please note that the University’s Patent Technology Associate and Licensing Associates are available to assist with the preparation and review of the presentation prior to the patent committee meeting. The technology is evaluated with the input of the inventor(s), any necessary patent searches are conducted, and market research is conducted to confirm the invention’s commercialization potential. The evaluation process will guide the Technology Transfer Office’s strategy on whether to focus on licensing to an existing company or to help the inventor(s) create a new start-up business.

5. PROTECTION: Based on the assessment, the University will determine whether or not it will file for patent protection on the invention. Patent protection is not sought for all invention disclosures received due to the high cost of filing ($6,000 - $10,000). The filing and prosecution of patent applications are done by outside patent attorneys. The patent attorney will be familiar with the field of the invention, but is unlikely to be an expert. Therefore, it is essential that the inventor(s) cooperate in the timely review and preparation of the patent application. The inventor(s) should provide the attorney with any details that make the invention novel, useful, and non-obvious and any other information that may be required by the attorney, to obtain meaningful patent protection.

6. MARKETING: With the inventor’s involvement, the Technology Transfer Office will conduct market research and identify candidate companies that have the expertise, resources, and business networks to bring the invention to market. The inventor’s active involvement in preparing information to be presented to companies can dramatically enhance the success of this process. Both non-confidential summaries of the technology and confidential information, protected by a confidentiality agreement, may be used during the marketing stage. It is important to note the inventor(s) may be required to meet with the respective licensee in order to discuss the technology in greater detail.

7. LICENSING: The Technology Transfer Office drafts customized contracts between the University and third parties. The rights to an invention are licensed, without relinquishing ownership. In an exclusive license, the University will ensure that the University retains the right to use and make the invention for research purposes so the inventor may continue his/her research. However, finding an appropriate licensee can take months and sometimes years, depending on the attractiveness of the invention and the size and stage of development of the market. In example, it might take one-week to license a research material, as compared with one-year for a portfolio of pharmaceutical compounds. Typically two licensing paths can be pursued when licensing technology.

A.Traditional License: A representative from the Technology Transfer Office licenses the invention to a third party. If the University is successful in licensing the invention to a third party, the University will split any income derived from the license in accordance with the University’s Patent or Copyright policy. Most University inventions tend to be in the early stage in the development cycle and thus require substantial commercialization investment, making it difficult to attract multiple licensees. Once a licensee has been identified negotiating specific licensing terms for different materials will take different amounts of time.

B. Start-up Company: If the invention is a platform technology and the inventor is interested in forming a start-up company, a representative from the Technology Transfer Office will work with the inventor to explain the requirements necessary to obtain a license from the University. In general, the inventor will be required to submit a business overview document to her or his Chair and Dean as well as the Technology Transfer Office.  Once the Dean and Chair have agreed it is okay for the faulty member to proceed, the University’s Research and Sponsored Programs office will prepare conflict-of-interest documents between the faculty member and the University and the startup company and the University.  Once the conflict-of-interest documents are signed, a representative from the Technology Transfer Office will begin to negotiate the license agreement. Please note that the University inventor is not permitted to participate in this process and is strongly encouraged to hire legal counsel to represent the newly formed business’ interest. Typically, the financial terms of a license for a University start-up will include the following:

    1. Upfront license fee;
    2. Industry standard royalty rates;
    3. Minimum annual royalty;
    4. Sublicense fees;
    5. Milestone payments;
    6. A percentage of equity; and
    7. Reimbursement of all patent expenses

8.LICENSE MANAGEMENT: The Technology Transfer Office will maintain and catalog the license for the life of patent. The performance of a license will be reviewed periodically and monitored to assure reimbursement for patenting costs and payments owed under the license.

9. PRODUCT DEVELOPMENT: Before the University start-up can sell a product to consumers it will need to develop a product. This primarily entails product design, engineering and testing. University faculty and start-ups can work with the Research and Sponsored Programs Office or Rocket Innovations to identify and apply for SBIR and STTR grants to cover the expenses associated with developing a product. The start-up will also need to perform market research and market analysis to determine how the company plans to enter the market. Start-up companies can benefit from interaction with fellow entrepreneurs and University faculty, staff and students in one of the University’s incubators. University Incubation also works with economic development resources, including, but not limited to: Rocket Innovations, Ohio Department of Development, and Regional Growth Partnership.

10. COMMERCIALIZATION: The licensee company continues the advancement of the technology and makes other business investments to develop the product or service. This step may entail further development, regulatory approvals, sales and marketing, support, training, and other activities.

Last Updated: 1/6/21