Technology Transfer

Material Transfer Agreements

Material Transfer Agreements (MTAs) are formal agreements between a supplier and a user of research materials (e.g., data, organisms, human tissue, biological, or chemical materials). MTAs govern the use of the transferred material, are necessary to advance academic research, and protect the rights of both the provider and recipient.

Many MTAs include provisions that can cause the recipient to lose the rights to their creations or inventions. Additionally, these agreements may include language that can be used to prevent the recipient from publishing or even continuing their research. 

Accordingly, it is vital that you never enter into an MTA on your own behalf.

Faculty, students, and staff must complete an internal MTA Checklist and have a fully executed MTA in place before sending research materials to other institutions or receiving research materials from outside The University of Toledo.

All MTAs must be processed by the Technology Transfer Office. Please note that the process is the same for all incoming and outgoing MTAs.

Material Transfer Agreement Process
  • Please send the appropriate completed internal MTA Checklist to the Technology Transfer Office. To expedite the process, please include the provider’s draft MTA as well as the contact information for the representative responsible for negotiating the MTA.

  • The internal MTA Checklist is reviewed by the Research Compliance Office and the draft MTA is reviewed by the Technology Transfer Office. 

  • If the research compliance office has no further questions, the form is typically approved within three business days and returned to the Technology Transfer Office. However, if a research compliance analyst seeks further clarification, they may contact the PI to request a correction to the internal MTA Checklist, which may delay the approval process.
  • The approved internal MTA Checklist is returned to the Technology Transfer Office and the terms of the draft MTA are finalized. The draft MTA is forwarded to obtain all necessary signatures.

  • After the requisite signatures are obtained from all involved institutions, the Technology Transfer Office provides the recipient scientist with a copy of the fully executed MTA.  Upon receipt of the fully executed MTA, the scientist may proceed with transferring the material. 

A member of our staff is available to assist in completing an internal MTA Checklist. Select the appropriate form for your material transfer:

Non-Animal Internal MTA Checklist:                                                          Live Animal Internal MTA Checklist:



For additional information or specific questions about the Material Transfer Process, please contact the Technology Transfer Office. 

Last Updated: 12/15/22