College of Law

Federal Work-Study Employment Paperwork

You are NOT able to begin working until your employment paperwork has been processed. Complete the following documents and return them to the Office of Professional Development (OPD) in suite 1030 for review in the order listed. We've also outlined instructions and links to documents. For questions, contact Katie Schuyler at 419.530.2851 or kate.schuyler@utoledo.edu.


Required Documents

Required documents for your employment paperwork will vary depending on your class enrollment during the work-study period. Review the list below and only complete the documents that apply to you. 

Students enrolled in classes during work-study period

  1. Work-Study Contract
  2. Position Information Sheet
  3. Employee's Withholding Exemption Certificate (Ohio or Michigan)
  4. Personal Information Form
  5. Form I-9 Employment Eligibility Verification
  6. Acknowledgment of Receipt of Auditor of State Fraud Reporting System Information

Students NOT enrolled in classes during work-study period

  1. Work-Study Contract (with Summer Community Work-Study Statement)
  2. Position Information Sheet
  3. Employee's Withholding Exemption Certificate (Ohio or Michigan)
  4. Personal History Record
  5. Statement Concerning Your Employment in a Job Not Covered by Social Security
  6. Personal Information Form
  7. Form I-9 Employment Eligibility Verification
  8. Acknowledgment of Receipt of Auditor of State Fraud Reporting System Information

Have you previously participated in work-study during law school?

  • Contact OPD to determine whether you are required to complete any documents beyond the Work-Study Contract and the Position Information Sheet.
  • If you have an approved exemption on file, you will automatically return to exempt status following return from non-exempt status. If you are hired in a non-exempt status and wish to opt-out once in an exempt status, you should still apply for the exemption using the app.

Next Steps

Once your paperwork is processed by Payroll and your "Employee" tab appears in myUT you must electronically complete your W-4 form and Direct Deposit. You will also be getting a text message with instructions from the Ohio Public Employee Retirement System (OPERS) that requires a response.


How to Complete Required Documents

Acknowledgment of Receipt of Auditor of State Fraud Reporting System Information


Employee’s Withholding Exemption Certificate (Ohio or Michigan)

  • Ohio = Student must complete all blanks.
  • Michigan = Student must complete blanks 1 through 9 and date the form.
  • Ohio and Michigan forms are available on the website.
  • If a student claims exemptions, it may reduce the taxes taken out of each paycheck and may result in additional tax liability depending on the student’s tax status.

* For Ohio, school district codes must be completed and can be found on tax.ohio.gov


Form I-9 Employment Eligibility Verification (direct download)

  • Section 1 – Student must complete all blanks. If prepared by a person other than the student, complete the “Preparer and/or Translator Certification” section.
  • Section 2 – OPD completes.
  • Section 3 – OPD completes if necessary.

* Student must bring original identification documents to OPD so that the staff member signing the paperwork on behalf of the University can certify that the documents appear genuine. Please review the list of acceptable documents on the last page of the I-9 form. Student must bring one document from List A OR one document from List B AND one document from List C.


Personal History Record (OPERS)
* Students who are NOT enrolled in classes for summer and are participating in Work-Study must enroll in the Ohio Public Employees Retirement System (OPERS) by completing this form. 10% of your gross wages will be deducted.

  • Section 1 – Student must complete all blanks.
  • Section 2 – Student must complete all blanks; Job Title = Intern
  • Section 3 – Student must complete all blanks.
  • Section 4 – Student must sign and date.
  • Section 5 – Completed by Payroll.

Personal Information Form

  • Student must complete all applicable blanks.
  • Must have all 4 pages, can be printed back to back.
  • Write your Rocket # in the upper right corner of the top sheet.

Position Information Sheet
Student must complete all blanks.
* Supervisor e-mail is especially important since the law school will use this for communications with supervisor.

Statement Concerning Your Employment in a Job Not Covered by Social Security (OPERS)

  • This must be completed by students enrolling in OPERS.
  • Student completes the following: Employee name; put social security number in “Employee ID #”; sign and date.
  • Payroll completes the following: Employer Name and Employer ID.

Work-Study Contract
Student must complete fields with entries below.

Position/Title = Intern
Department/Org # = College of Law - 102070
Location = Workplace name where you will be working
Phone # = 419-530-2851
Job Categories =
If on campus, please select the appropriate type.

If working at an off-campus organization, select:
“B ____ Community Service”
Supervisor Information = Must include name, signature, e-mail, and date signed by the community or other on-campus supervisor.
Liaison Information = Completed by OPD.
Student = Student must sign and date student statement (and Summer Community Work-Study Statement, if applicable).
Last Updated: 1/27/21