Auxiliary Services

Door Access

Our goal is to provide door access in the most secure fashion for all customers on Main Campus.  With 300+ doors, our ability to provide efficient and timely door access is only possible from great communication with departments. 

All customers are part of a department, program or other affiliation.  Due to this doors are built as part of access plans, which provide the multiple doors required by that group.  Therefore no individual doors will be assigned, they will be added to an access plan.  We currently have 500 access plans that are maintained based on user groups.


requesting Door Access 

Students


Access to Residential Halls
At the beginning of each semester Auxiliary Services receives a list from which we assign door access in accordance with the instructions provided.  On the last day of finals each semester, door access is removed in accordance with the instructions we receive from Residents Life.  During the semester, if a student changes living assignments, the Hall Director will make sure that the door plan has been properly removed and/or reassigned. 

Access to Program Specific Buildings
At the beginning of each semester we utilize program and course registration information to assign this access.  If students change programs, register late or unregister it is the responsibility of the program/department to advise dooraccess@utoleodedu or complete the multiple person door access upload form.  On the last day of finals each semester, door access is removed. 

All special needs falling outside of the above parameters will require the department/program to submit their list which must contain the following information to dooraccess@utoledo.edu.

  • Department Name
  • Student Name
  • Student Rocket Number
  • Start or end date of access

Access to the general UT facilities 
At the beginning of each semester and immediately following add/drop, we utilize program and course registration information to assign this access plan.  On the last day of finals each semester this door access plan is removed.

Access to the Recreation Center/Morse Center
At the beginning of each semester and immediately following add/drop, we utilize course registration information to assign the appropriate rec. center access plan. During the semester, if a student changes registration status or wishes to upgrade, they need to work directly with the Recreation Center's office staff who is prepared to assist them.


Affiliates 

On-campus merchants, vendors, tenants and contractors

The sponsoring department provides the individual's name, company, rocket number and specific access required.  This information is then submitted to dooraccess@utoledo.edu  in order for the request to be processed.


Employees  

The hiring department must provide the information below when Main Campus door access is needing to be granted or removed from an individual's Rocket Card.  

  • Department Name
  • Employee Name
  • Employee Rocket Number
  • Start or end date of access

Remember when an employee leaves a department, but not the University their access remains unless we are notified.  If an  employee leaves UT employment for any reason, their Rocket Card is disabled and their door access is removed.

Last Updated: 1/3/20