iRocket instructions for H-1B beneficiaries

Current iRocket Users and Current Employees

Click each link to be guided through the e-form submission process in iRocket portal.

Initial Contact with CISP

Access Employee Forms

Complete H-1B Employee Forms

Summary E-form

Education and Training E-form

Immigration e-Form

Dependent e-Form

initial contact with CISP

1.  Once a department identifies that they need to sponsor an H-1B visa for a new employee or extend/change the status of a current employee, they will contact Maryam Sediqe, Assistant Director, Employment Based Immigration, at Maryam.Sediqe@UToledo.edu or 419-530-4229.

2.  Maryam will request the H-1B beneficiary’s full name, birthdate, and email address from the Department Contact.

3.  CISP will update the record in iRocket Portal for the H-1B beneficiary.

4. The H-1B Beneficiary will receive an email from CISP with a link to iRocket.  

5. If there are problems accessing iRocket, please contact Anne.Bennett@UToledo.edu (419-530-4235).

Employee Login6. Go to iRocket.

7. Click the outlined Login button.

 

 

 

 

 

 

 

 

 

Enter UTAD credentials8.  Enter your UTAD username and password on the next screen

 

 

 

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Access Employee FormsH-1B Employee Services Login


1. On the iStart Services Home Page, click H-1B Employee Services on the left.  

 

 

 

New H-1B Employee Forms2.  On the next screen, click NEW H-1B Employee Forms or CURRENT H-1B Employee Forms.  

    • NEW is for H-1B beneficiaries who are new to UToledo or currently at UToledo but changing status to H-1B. (This includes internationals who are currently abroad, currently in H-1B status at another U.S. employer, and current employees and students at UToledo in another status (F, J, O, etc.).
    •  CURRENT is for current UToledo H-1B employees only.  
    • If you are unsure whether you should complete Current or New, please contact Maryam.Sediqe@UToledo.edu.  

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complete H-1B employee forms

Please read the instructions and tips on this page and the instructions and tips on each form.  Proceed through each section, providing the information as prompted.  

On the H-1B Employee Forms Page, you will see a list of required forms and one optional form.  These must be completed in the order that they appear.  

  1. The employee completes each form.
  2. The form is reviewed and approved by CISP or sent back to the employee for revision.
  3. When CISP requires more information, we will contact the employee.
  4. The employee can log in at any time to see the status of their e-forms. 
  5. All three required e-forms with accompanying documentation must be submitted in a timely manner.  
  6. Uploads must be pdf, jpg, gif, png, or bmp.  If you have a Word document, you can convert it to PDF by right clicking the name of the Word document and clicking Convert to PDF. Or you can scan the document and upload.

1. h-1b employee summary e-form

The H-1B Employee Summary e-Form provides information to CISP about the H-1B Beneficiary.  The H-1B Beneficiary should have the following information ready to complete this form:

Blue CheckboxPersonal contact information

Blue CheckboxGender, marital status

Blue CheckboxIf you have been to the U.S., your social security number and driver license. (Upload a photo or scan of the driver license.)

Blue CheckboxHome country address

2. h-1b employee education and training e-form

The H-1B Employee Education and Training e-Form provides information to CISP about the H-1B Beneficiary’s past and current education and training (including licenses, internships, residencies) related to the position.  The H-1B Beneficiary should have the following information ready to complete this form:

Blue CheckboxResume or Curriculum (Upload a pdf or scan.)

Blue CheckboxDiplomas from all degrees—field of study, dates, degree, institution name, location. (Upload a scan of each diploma.)

Blue CheckboxTranscript for the degree that is required for this position. (Upload a pdf or scan.)

Blue CheckboxEvaluation:  If this degree is NOT from a U.S. university/college, provide an English evaluation/translation of the transcript. You can order an evaluation from http://www.evaluationservice.net/ or https://silvergateevaluations.com.  (Upload a pdf or scan.)

Blue CheckboxIf you are currently in H-1B status:

    • Paystubs (Include paystubs from the most current three months.)  (Upload a pdf or scan all paystubs as one file.)

Blue CheckboxPhysicians only:

    • Scores for USMLE Steps 1, 2, and 3 (Upload a pdf or scan of all steps as one file.)
    • ECFMG Certificate (Upload a pdf or scan.)
    • Ohio Medical License (Upload a pdf or scan.)
    •  All Residency and/or Fellowship Completion Certificates (if applicable) (Upload a pdf or scan of all certificates as one file.)
    • Paystubs--Include paystubs from the most current three months. For UT physicians, also include pay stubs from UTP. (Upload a pdf or scan of all paystubs as one file.)

3. h-1b employee immigration e-form

The H-1B Employee Immigration e-Form provides information to CISP about the H-1B Beneficiary’s past and current U.S. immigration statuses.   The H-1B Beneficiary should have the following information ready to complete this form.  Not all documents will be applicable.  Upload the files that apply to you:

Blue CheckboxAlien Number

Blue CheckboxPassport Number and issue/expiration dates.

Blue CheckboxPassport Biographic Page (and any extension pages) (Upload a photo or scan of all pages as one file.)

Blue CheckboxIf you’ve ever been to the U.S.:

    • Current nonimmigrant status.
    • U.S. Residential Address (if currently in the U.S.)
    • SEVIS number
    • All U.S. Entry/Departure stamps in your passport (Upload a photo or scan of all stamps as one file.)
    • All I-94 cards (front and back) or electronic I-94 records.  Electronic I-94 records may be retrieved from https://i94.cbp.dhs.gov/.  (Upload a photo or scan of all pages as one file.)
    • All Forms I-797, documenting USCIS approval of previous petitions or applications (Upload a photo or scan of all I-797s as one file.)
    • I-140 Approval Notice (Upload a photo or scan of all pages as one file.)

Blue Checkbox If you ever held F-1 or F-2 visa/status:

    • All I-20 documents (Upload a photo or scan of all I-20s as one file.)
    • All F-1/F-2 visas issued (Upload a photo or scan of all F visas as one file.)
    • Employment Authorization Document (EAD) front and back (Upload a photo or scan of both sides as one file.)
    • Paystubs (If you are currently on OPT, include ALL OPT paystubs.) (Upload a photo or scan of all paystubs as one file.)

Blue Checkbox If you ever held J-1 or J-2 visa/status:

    • All DS-2019 documents (Upload a photo or scan of all DS-2019s as one file.)
    • All J-1/J-2 visas issued (Upload a photo or scan of all J visas as one file.)
    • I-612 approval showing 212(e) waiver of 2-year home residency requirement (Upload a photo or scan of all pages as one file.)

Blue CheckboxSupporting documents for other statuses (e.g., TN, O-1, H-4, L-1)

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4. h-1b employee dependent e-form

  • If your dependents are already in the U.S. and need a change of status due to the your change of status to H-1B, complete the whole form.  If not, answer the first question only.   
  • Dependents outside of the U.S. may apply for an H-4 visa stamp at a U.S. embassy or consulate upon the basis of the H-1B Approval Notice and proof of their relationship to the H-1B Beneficiary. Form I-539 may NOT be filed if the dependent is outside of the U.S.  
  • UToledo does NOT sponsor the H-4. The application is filed by the dependent (or their guardian), and the H-4 (or their guardian) is responsible for completing Forms I-539 and I-539A (if applicable) and paying the USCIS filing fees. UToledo does not cover any fees associated with the filing of I-539 or I-539A for dependents.
  • CISP will attach the application and Forms I-539 and I-539A (if applicable) to the H-1B petition as a courtesy only.
  • Any correspondence related to dependent applications will be sent by USCIS directly to the applicant.
  • TIPS: Only a spouse, and children under the age of 21 are eligible for H-4 status. Form I-539 should be completed and signed by the oldest family member (not the employee) and Form I-539A should be completed for additional dependents. The employee should only complete the form if the oldest dependent is under the age of 14.
  • This form can be submitted multiple times, once for each dependent.
  • The H-1B Beneficiary should have the following information ready to complete this form.  

Blue CheckboxDependent name and relation to H-1B beneficiary

Blue CheckboxMarriage Certificate (with certified English translation) for a spouse (Upload a photo or scan.)

Blue CheckboxBirth Certificate (with certified English translation) for a child (Upload a photo or scan.)

Blue CheckboxPassport Biographic Page (and any extension pages, if applicable) (Upload a photo or scan of all pages as one file.)

Blue CheckboxAll U.S. Visas (Upload a photo or scan of all visas as one file.)

Blue CheckboxAll I-94 cards (front and back) or electronic I-94 records (retrievable at https://i94.cbp.dhs.gov/) (Upload a photo or scan.)

Blue CheckboxAll Forms I-797, documenting USCIS approval of previous petitions or applications (Upload a photo or scan of all I-797s as one file.)

Blue CheckboxAll I-20s and/or DS-2019s (Upload a photo or scan of all I-20s and DS-2019s as one file.)

Blue Checkbox I-612 approval showing 212(e) waiver (Upload a photo or scan.)

Blue Checkbox Other documents from previous U.S. nonimmigrant status. (Upload a photo or scan.)

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contact us

main campus
snyder memorial

Room 1000
Phone: 1.419.530.4229
Fax: 1.419.530.4244

oisss@utoledo.edu